Athletics Operations Manager

EXPIRED

Department Information

The university mission is to establish CSU Pueblo as the people’s university of the southwest United States by 2028. Our success will be measured by the resilience, agility, and problem-solving abilities of our diverse population, and the ways in which our graduates are able to navigate work in a rapidly changing world.

The Department of Athletics will support the university mission by developing and maintaining a top-quality Division II intercollegiate athletics program that is committed to providing a positive and fulfilling academic and athletic experience for all student-athletes. As a member of the Rocky Mountain Athletic Conference (RMAC) and the NCAA Division II, CSU Pueblo Athletics plays a supporting role in the higher education mission while enhancing a sense of community, strengthening our identity, and playing a prominent role in enrollment management for the University.

Description of Job

This .75 FTE, year-round, benefits-eligible position provides an operations manager for the Department of Athletics. This position will provide support for the overall organization and management of the entire Athletic Department while reporting directly to the Vice President for Athletics and Strategic Partnerships. In accordance with the vision of the Department, this individual will have responsibilities across many areas, including administrative and account organization, management of the front-office, mailroom and student/work study assignments, support for the administration, support for staff and coaching staff, while working collaboratively with the business, human resources and procurement offices at CSU Pueblo. This person must work closely with the department’s business manager and be willing to assume other duties as assigned.

Primary Duties
Business functions : Monitors and facilitates all business activities in the Department, including but not limited to P-Card use, purchasing and travel activities, validating deposits and monitoring their execution; originates IDVs as required, originates journal order account changes, and monitors and executes all billing for department cell phone use.

Administrative functions : Provides administrative support to the Vice President of Athletics and Strategic Partnerships(as needed); handles all routine administrative matters including office management, correspondence and telephone messages; filing for records and auditing purposes and completion of equipment inventory. Assists with travel requests and processes; assists with preparation of reports and data bases; works with Human Resources on conducting background checks; acts as a resource regarding department policies and procedures; and maintains office organization and functions.

Athletics office functions : Provides front-line greeting and information for the public; hires and supervises work study students; orders and maintains office supplies and necessary departmental forms; ensures office and phone coverage 8am-5pm Monday-Friday.

Other support duties : Provides new employee orientation to department; gives support to coaching staff for summer sports camps including registration and record keeping; and provides administrative help at department special events, as needed.

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Department Information

The university mission is to establish CSU Pueblo as the people’s university of the southwest United States by 2028. Our success will be measured by the resilience, agility, and problem-solving abilities of our diverse population, and the ways in which our graduates are able to navigate work in a rapidly changing world.

The Department of Athletics will support the university mission by developing and maintaining a top-quality Division II intercollegiate athletics program that is committed to providing a positive and fulfilling academic and athletic experience for all student-athletes. As a member of the Rocky Mountain Athletic Conference (RMAC) and the NCAA Division II, CSU Pueblo Athletics plays a supporting role in the higher education mission while enhancing a sense of community, strengthening our identity, and playing a prominent role in enrollment management for the University.

Description of Job

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This .75 FTE, year-round, benefits-eligible position provides an operations manager for the Department of Athletics. This position will provide support for the overall organization and management of the entire Athletic Department while reporting directly to the Vice President for Athletics and Strategic Partnerships. In accordance with the vision of the Department, this individual will have responsibilities across many areas, including administrative and account organization, management of the front-office, mailroom and student/work study assignments, support for the administration, support for staff and coaching staff, while working collaboratively with the business, human resources and procurement offices at CSU Pueblo. This person must work closely with the department’s business manager and be willing to assume other duties as assigned.

Primary Duties
Business functions : Monitors and facilitates all business activities in the Department, including but not limited to P-Card use, purchasing and travel activities, validating deposits and monitoring their execution; originates IDVs as required, originates journal order account changes, and monitors and executes all billing for department cell phone use.

Administrative functions : Provides administrative support to the Vice President of Athletics and Strategic Partnerships(as needed); handles all routine administrative matters including office management, correspondence and telephone messages; filing for records and auditing purposes and completion of equipment inventory. Assists with travel requests and processes; assists with preparation of reports and data bases; works with Human Resources on conducting background checks; acts as a resource regarding department policies and procedures; and maintains office organization and functions.

Athletics office functions : Provides front-line greeting and information for the public; hires and supervises work study students; orders and maintains office supplies and necessary departmental forms; ensures office and phone coverage 8am-5pm Monday-Friday.

Other support duties : Provides new employee orientation to department; gives support to coaching staff for summer sports camps including registration and record keeping; and provides administrative help at department special events, as needed.

Ancillary Duties:
Other duties as assigned by the Vice President for Athletics and Strategic Partnerships.

Salary Range
$36,000 for .75 FTE position

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

• Minimum 4 years administrative experience including at least one year department operations management or office management experience
• Minimum 2 years working in college athletics
• Experience in a position or activity that required skills in cooperation, organization, communication, and problem solving
• Experience with, or commitment to, working in a diverse workplace Preferred Qualifications
• Experience following state purchasing guidelines and protocols
• Experience making travel arrangements
  Experience working with Filebound
  Experience working with Kuali
  Experience working with coaches

Supplemental Information

All interested candidates must apply through the online application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position:

1. a letter of intent (cover letter) explaining how you meet the minimum or preferred qualifications for this position
2. a current resume or CV
3. current contact information for three professional references, either within the online application or as an attachment. Applications submitted without the required attachments/information above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.
   

Early submission of application materials is encouraged. Screening of application materials will begin immediately. Applications will be accepted until 4pm Friday, June 7th, 2024; applications received by that time will receive full consideration.

_ About Colorado State University Pueblo _
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.

CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.

Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:

• Medical and prescription insurance
• Dental insurance
• Vision insurance
• Flexible benefit plan
• Basic term life insurance
• Voluntary term life and AD&D lnsurance
• Long-term disability insurance
• Employee assistance program
• Travel accident insurance
• Voluntary critical illness and accident insurance
• Annual and sick leave
• Retirement plans
• Employee and dependent tuition discounts
• State employee discounts via BenefitHub

Other incentives include various on-campus event, recreation, and meal discounts.

_ About Pueblo, Colorado _
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

_ Note: _ The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources& Institutional Equity at (719) 549-2441 or
hr@csupueblo.edu.

In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.

Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.

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