Athletics Operations Specialist

EXPIRED

Job Summary

Reporting to the Director of Athletics, the Athletics Operations Specialist supports the execution of day-to-day operations within the Athletics Department. This role is responsible for supporting the planning, coordinating, and managing of LSSC Athletics events, facilities, and programs, ensuring they meet high standards of excellence.

Must demonstrate LSSC’s core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members.

Essential Duties & Responsibilities

• Support managing home events on the Lake-Sumter State College campuses, including staffing for concessions and in-game operational logistics.
• Coordinate alongside the Athletic Trainer for emergency services and response plans and ensure compliance with sportsmanship and safety regulations for all home sporting events.
• Maintain Athletics event calendars with the LSSC Events team.
• Collaborate with Head Coaches to assess travel needs and coordinate transportation. This includes, but is not limited to scheduling LSSC buses, charter buses, LSSC vans, and rental vehicles for team use.
• Communicate with the Facilities team for fleet maintenance.
• Develop and maintain an organized schedule for LSSC bus drivers, ensuring clear communication on departure times, driver details, and assigned vehicles.
• Input scholarship and recruitment information into the NJCAA documentation portal for Letter of Intent (LOI) submissions.
• Assist in the preparation of compliance and equity reports.
• Complete NJCAA and FCSAA compliance training.

Job Summary

Reporting to the Director of Athletics, the Athletics Operations Specialist supports the execution of day-to-day operations within the Athletics Department. This role is responsible for supporting the planning, coordinating, and managing of LSSC Athletics events, facilities, and programs, ensuring they meet high standards of excellence.

Must demonstrate LSSC’s core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members.

Essential Duties & Responsibilities

• Support managing home events on the Lake-Sumter State College campuses, including staffing for concessions and in-game operational logistics.
• Coordinate alongside the Athletic Trainer for emergency services and response plans and ensure compliance with sportsmanship and safety regulations for all home sporting events.
• Maintain Athletics event calendars with the LSSC Events team.
• Collaborate with Head Coaches to assess travel needs and coordinate transportation. This includes, but is not limited to scheduling LSSC buses, charter buses, LSSC vans, and rental vehicles for team use.
• Communicate with the Facilities team for fleet maintenance.
• Develop and maintain an organized schedule for LSSC bus drivers, ensuring clear communication on departure times, driver details, and assigned vehicles.
• Input scholarship and recruitment information into the NJCAA documentation portal for Letter of Intent (LOI) submissions.
• Assist in the preparation of compliance and equity reports.
• Complete NJCAA and FCSAA compliance training.
• Special Projects: Support the Director and Associate Director by taking on special projects, ensuring flexibility and versatility in managing department initiatives.
• Perform other duties as assigned.

Knowledge, Skills, & Abilities

KNOWLEDGE.SKILLS AND ABILITIES REQUIRED:

• Exceptional organizational skills, attention to detail, and a passion for enhancing the student-athlete experience while maintaining compliance with institutional and regulatory guidelines.
• Exceptional people skills with the ability to effectively communicate with all constituents and the ability to explain complex concepts.
• Proficient written communication skills and excellent interpersonal skills.
• Ability to maintain effective working relations with all College personnel and members of the local community.
• Ability to work well in a collaborative and fast-paced decision-making environment.
• Technical ability to use computerized applications and tools and learn new software programs.
• Proven ability to handle confidential information with discretion.

ABILITIES/GENERAL:

• Promote a common purpose consistent with the College's stated goals and demonstrate a commitment to students and the learning environment.
• Possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks.
• Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and follow stated policies.
• Deliver exceptional customer service by fostering a welcoming and supportive environment.
• Present a professional image in words, actions, and attire.
• Demonstrate professionalism in dealing with a diverse population while understanding and respecting each other's world views, personalities, and working styles.
• Conduct oneself in a manner consistent with the College’s standards of ethical conduct.
• Apply effective techniques to establish and maintain working relationships, fostering collaboration to achieve common goals; effectively communicate and collaborate with others to achieve shared objectives.
• Demonstrate the skills necessary to critically examine situations and processes, making recommendations for improvement.
• Strong service orientation and ability to effectively work as a member or leader of a team by cooperating with others, offering to help others when needed, and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization.
• Plan, organize, and successfully multitask to meet multiple deadlines and frequently new work tasks within required timeframes. Proven flexibility to successfully work on diversified projects quickly and accurately.
• Effectively manage change and adaptability.
• Adheres to all workplace safety rules, safety laws, regulations, standards, and practices
• Ability to work various hours, including nights, early mornings, and weekends
• Ability to travel amongst various campuses and attend College events, on or off campus, as required.

Minimum Qualifications & Education

• Required** :**

  • Associate’s Degree
  • Minimum of two (2) years of relevant experience in athletics or office setting

• Preferred** :**

  • Bachelor’s Degree
  • Experience in collegiate athletics

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