Athletics Travel Operations Coordinator
EXPIRED

Brown University

Providence, RI

Posted Date: Jan 30, 2024

Expired Date: Mar 09, 2024

QUALIFICATION

  • Salary Expectation
    Unknown
  • Years of Experience
    Not provided
  • Work Type
    Full-time

ABOUT PROGRAM

About the Job
Job Description

Job Description:

Brown University Athletics is seeking candidates for the Athletics Travel Operations Coordinator position. This position is responsible for organizing, arranging, and supporting athletics team travel needs for the Division of Athletics and Recreation. This role will serve as the main point of contact for all travel needs, acting as the liaison between coaches/staff and all third-party travel vendors. Must have ability to work flexible schedule including nights, weekends and holidays as needed.

Responsibilities

  • Coordinate all aspects of travel arrangements for varsity and club athletic programs as well as administrative units in the Division of Athletics and Recreation. Help source safe and cost-effective means of travel while collaborating with coaches and administrators to meet all travel needs.
  • Coordinate with offsite travel agents to secure quality hotel and flight accommodations that are cost effective for away travel, recruiting travel, official visits and administrative travel.
  • Coordinate with third party bus company to secure transportation for all home and away contests.
  • Assist the Senior Business Office Manager with varsity sports programs on individual team travel budgets and annual budgeting process.
  • Educate and train coaches and staff on travel procedures and policies. Create and maintain easy “how to” reference guides for travel procedures.
  • Assist with payment and reconciliation for all team travel vendors.
  • Verify monthly P-Card transactions for the Division’s travel card.
  • Coordinate with varsity sports programs on itineraries for away travel and official visits as needed.
  • Keep up to date records of all team travel information and itineraries.
  • Assist teams and administration with ad hoc travel requests as needed.
  • Exhibit the highest professional standards and ethical behavior with adherence to NCAA, Council of Ivy League Presidents, University, and the Division of Athletics and Recreation policies.
Department History

Brown University Business & Finance 2024–2025

Person Role

Andrew Kelly

Senior Associate Director of Athletics, Business Development and Revenue Generation

Joey LaMore

Assistant Director of Athletics, Business Operations

Brown University HR/IT 2024–2025

Person Role

Karla Gacasan, Ph.D.

Senior Associate Director of Athletics, Human Resources

Brown University Facilities 2024–2025

Person Role

Tim Fitzpatrick

Deputy Director of Athletics/Chief Operating Officer

Sean Banno

Associate Director of Athletics, Facilities and Events

Brown University Business & Finance 2023–2024

Person Role

Julia Kincade

Senior Associate Director of Athletics, Business Operations/Chief Financial Officer

Brown University HR/IT 2023–2024

Person Role

Karla Gacasan, Ph.D.

Senior Associate Director of Athletics, Human Resources

Brown University Facilities 2023–2024

Person Role

Tim Fitzpatrick

Deputy Director of Athletics/Chief Operating Officer

Sean Banno

Assistant Director of Athletics - Facilities & Operations

Brown University Business & Finance 2022–2023

Person Role

Marvin Lewis

Assistant Vice President for Athletics and Recreation/Chief Operating Officer

Julia Kincade

Associate Director of Athletics, Business Operations

Brown University HR/IT 2022–2023

Person Role

Karla Gacasan, Ph.D.

Senior Associate Director of Athletics, Human Resources

Brown University Facilities 2022–2023

Person Role

Tim Fitzpatrick

Senior Associate Director of Athletics for Facilities, Operations and Revenue Generation

Sean Banno

Assistant Director of Athletics - Facilities & Operations

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