Business Assistant II

City Logan Campus

Posted Date 20 hours ago(9/4/2024 4:26 PM)

Requisition ID 2024-8280

# of Openings 1

Job Locations US-UT-Logan

Category (Portal Searching) Athletics

Position Type Benefited Full-Time

Job Classification Non-Exempt

View Full Description

Business Assistant II

City Logan Campus

Posted Date 20 hours ago(9/4/2024 4:26 PM)

Requisition ID 2024-8280

# of Openings 1

Job Locations US-UT-Logan

Category (Portal Searching) Athletics

Position Type Benefited Full-Time

Job Classification Non-Exempt

Percent of Time or Hours per Week 40 Hours per Week

College Athletics

Department Bus Svs-Athletics

Advertised Salary Commensurate with experience, plus excellent benefits

Telework Eligible No

Overview

The Athletics Department is searching for a Business Assistant II to join our dynamic team. The Business Assistant II plays a crucial role in supporting the financial and administrative functions of the department, ensuring compliance with policies, and contributing to efficient operations. Incumbent will initiate, complete, and facilitate financial, personnel, travel, and other functions as assigned. Responsible to provide primary contact for the Athletics Department.

The position requires organizational skills and needs to be able to work independently as well as be a team player.

Responsibilities

Financial Administration:

• Process purchase orders, bids, and payments of invoices.
• Posting scholarships and balancing student-athletes accounts
• Monitor monthly budgets and financial reports.
• Prepare bills, statements, and financial reconciliations.
• Support budgeting and forecasting processes.
• Assist with financial audits and compliance.

Personnel and Administrative Support:

• Manage AggieTime system for tracking employee hours and payroll.
• Facilitate hiring processes for student and volunteer employees.
• Develop and maintain record-keeping systems and databases.
• Coordinate administrative tasks and support daily operations.
• Maintain office supplies and equipment.
• Organize and maintain files and records.
• Handle incoming calls and correspondence.
• Serve as back-up to Travel Coordinator.

Policy Compliance and Support:

• Support Finance Officer in ensuring policy compliance.
• Assist in developing and implementing financial policies.
• Ensure compliance with University, Mountain West, and NCAA policies.
• Develop financial policies and procedures.

Qualifications

Minimum Qualifications:

• Four years of relevant work experience or a business/finance bachelor's degree (or equivalent).
• Strong work ethic and ability to work in a fast-paced environment.
• Excellent customer service and interpersonal skills.
• Proficiency in Microsoft Office (Excel, Outlook, Word) and other applications.
• Experience with financial record-keeping and budget monitoring.
• Organizational skills with attention to detail.
• Ability to manage multiple responsibilities and deadlines.
• Ability to prioritize tasks and work independently.
• Attention to detail and problem-solving skills.

Preferred Qualifications:

• Knowledge of University policies and procedures.

Required Documents

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Name and contact information for 3 professional references to be entered into Candidate Profile
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Utah State is in its 11th year as a member of the Mountain West and has been a Division I-A/Bowl Championship Series football playing school in each of its 126 seasons of competition. USU joined the Mountain States/Skyline Conference in 1938 until 1961. USU then played as an independent from 1962-77, when it became a member of the Pacific Coast Athletic Association in 1978. The PCAA changed its name to the Big West Conference in 1988. Following the 2000 season, when the Big West no longer sponsored football, USU spent two years as an independent (2001-02) and two years in the Sun Belt Conference (2003-04) before joining the Western Athletic Conference in 2005 for eight seasons.

Utah State is traditionally one of the strongest academic schools in the Rocky Mountain Region as its nearly 400 student-athletes have a 90 percent graduation success rate and a cumulative 3.39 grade-point average.

On the fields of competition, Utah State’s 16 varsity sports have combined to win 37 conference championships over the past 18 years, while its football team played in its 11th bowl game in the past 13 seasons.

Utah State has won National Championships in volleyball (1978) and softball (1980, 1981), while its football team is playing in its 17th bowl game this year. USU men’s basketball has advanced to the NCAA Tournament 25 times in school history, while its volleyball program has played in the NCAA Tournament six times and its soccer program three times.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community ofinclusive excellencewhereall perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who willchampion excellence in education, research, discovery, outreach, and service.We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn moreabout USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment.Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation.

*updated 04/2024

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner,discrimination@usu.edu,Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael,titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visithttps://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights,800-421-3481,OCR@ed.gov

*updated 09/2023

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