Business Clerical Assistant

EXPIRED

Position Details

Position Information

Recruitment/Posting Title

Business Clerical Assistant

Posting Number

24TM0152

Department

Athletics & Recreation - Nwk

Overview

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Position Details

Position Information

Recruitment/Posting Title

Business Clerical Assistant

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Posting Number

24TM0152

Department

Athletics & Recreation - Nwk

Overview

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Business Clerical Assistant. Reporting to the Business Specialist, this position supports the Department of Athletics budget office as well as the office personnel.

This position is responsible for and not limited to the following.

Provides support with financial accounting, Athletics department payment processing, business expenses

Provides backup support for the Department of Athletics Business Manager in their absence.

Serves as an assistant front-line staff for Athletics department inquires, questions, and concerns regarding financial policies and procedures.

Fiiles of paperwork, updates information into the financial management system as necessary, vendor invitations, distribution of mail, scans historical Athletic files for compliance and sports information, etc.

Position Status

Part Time

Hours Per Week

19.5

Daily Work Shift

Day

Work Arrangement

FLSA

Nonexempt

Position Salary

up to $25 per hour

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Hourly

Qualifications

| Minimum Education and Experience |
•High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed.
•An equivalent combination of education and/or experience may be substituted for the experience requirement. | | Certifications/Licenses | | | Preferred Qualifications |
- Previously worked within a Professional Office setting. | | Required Knowledge, Skills, and Abilities |
- Requires a bachelor’s degree in a related field and/or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of an office environment, organization, and customer service. - Also requires good communication skills and computer literacy - Requires a minimum of two years of experience working in an office setting | | Equipment Utilized |
Microsoft Office Suite, Copy machine, fax machine, scanner, Internet | | Physical Demands and Work Environment |
Must be able to work under sometimes challenging physical conditions and to lift heavy items up to 50 lbs, per OSHA standards | | Special Conditions | |

Posting Details

| Posting Open Date | 04/23/2024 | | Posting Close Date | 07/22/2024 | | Open Until Filled | No | | Special Instructions to Applicants | | | Regional Campus | Rutgers University-Newark | | Home Location Campus | Rutgers University-Newark | | City | Newark | | State | NJ | | Location Details | |

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education you have completed?

   • High School Diploma/GED
   • Associate's Degree
   • Bachelor's Degree
   • Master's Degree
   • Ph.D.

2. * How many years of administrative experience do you have?

   • 0-1
   • 2-3
   • 4-5
   • 6+

Applicant Documents

Required Documents 1. Resume/CV 2. Cover Letter/Letter of Application 3. List of Professional References (contact Info) Optional Documents

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