Business Director for Athletics

EXPIRED

Position Details

Position Information

Posting Number

S333P

Posting Text

Job Title

Business Director for Athletics

Type of Employment

Full Time

Position Details

Position Information

Posting Number

S333P

Posting Text

Job Title

Business Director for Athletics

Type of Employment

Full Time

Bargaining Unit

SCUPA

Full-Time/Part-Time

FLSA

Exempt

Salary Range

$54,983

Position Classification

SUA 2

Department

Edinboro Athletics

Posting Text

| Job Summary / Basic Function |
Job Duties Include:

1. The Business Director for Athletics reports directly to the Director of Athletics. This is a professional level administrative director position for the financial operations and outside income earned by the Athletic Department. Assists the Director of Athletics in the implementation and monitoring of fiscal policies and procedures of E&G, scholarship, and those relating to the outside income earned by the Athletic Department and its staff, and athletic-related fundraising boards including the creation and maintenance of Marketplace or other fundraising software for events.

2. Responsible for monitoring the fiscal aspects of all athletic fundraising endeavors, including proper handling of money, compliance with NCAA and University fundraising policies and overseeing the proper record keeping for fiscal accountability; including invoices and credit card processing. Assists with planning and coordination of athletic department fundraising events such as Hall of Fame, Day of Giving, etc.

3. Processes and reviews all expenditure requests, fees for officials/referees for all Edinboro athletic competitions, invoices, and direct pay forms to ensure there is sufficient budget in each account before submitting to the Athletic Director for approval. After approved, enters the required information in SAP for expenditure requests and processes budgets and paperwork.

4. Monitors financial transactions related to athletic budgets for all athletic accounts and notifies the Accounting Department monthly of any discrepancies. This includes ensuring that all payments have been made to venders, no errors have been made in the accounting process and provides head coaches, sports medicine and sports information offices with an accurate end of month balance in each area of the accounts (postage, travel, recruiting, team travel, equipment, officials, etc.)

5. Reconciles all purchasing credit card statements and receipts for all sports and administration accounts on a monthly basis. Report any errors to the Accounting Department.

6. Provides head coaches with quarterly (monthly when possible) fundraising reports to include donor, amount donated, and area donation was made.

7. Assists the Controller’s office in compiling data and supplying information to outside auditors as well as President’s auditor upon request. Implements fiscal policies and mandates as directed by both internal and external auditors as well as by the Vice President for Finance and Administration.

8. Assists athletics with special athletic events such as PSAC and NCAA Championship Events, etc.

9. Develops, updates, and oversees policies and procedures for fundraising to ensure compliance with NCAA and University policies.

10. Provides Annual Athletic Business Office Financial Reports to the Athletic Director. Submits financial documentation for the Annual EADA and NCAA Reports, PSAC and NCAA Championship Reports, Athletic Business Office Annual Budget, and Coaches Annual Fundraising.

11. Provides Camps and Conferences financial reports for internal camps. Acquires camp financial reports from Camps and Conferences for internal and athletic related external camps and prepares a summary report for the Athletic Director as needed.

12. Serves on outside athletic-related boards, such as Kim Clark Scholarship and Curly Halmi Scholarship Boards. Serves as the fundraising coordinator for all events initiated by these boards and maintains NCAA compliance with these groups.

13. Assists Associate AD with scholarship/endowment spending, and advises coaches on their athletic scholarship budgets.

14. Prepares financial reports and data for the Athletic Director and/or as requested by Campus Administrator and/or VP over PennWest Athletics.

15. Serves on the Selection Committee for the Annual Athletic Endowed Scholarships.

16. Assist Associate AD with athletic scholarship renewal contracts and athletic financial aid tracking, including maintaining budgets, records and coordination with Financial Aid in compliance with University and NCAA rules.

17. Attends all weekly administrative meetings and all athletic department meetings.

18. Assists the Fiscal Assistant for submitting deposits and deposit reports from income generated to the Student Accounts office and the University Advancement Office. Also submits deposits to SGA Office for SAAC community service fundraising.

19. Responsible for monitoring, recording and reporting the Athletic Department community service efforts.

20. Responsible for updating, data entry and reporting from University Advancement fundraising software and coordinating periodic data syncing with ARMS software. This includes online registrations and credit card use for events.

21. Other duties as assigned by the Athletic Director | | Required Skills, Knowledge & Abilities | | | Minimum of Education / TrainingRequired Education Summary |

22. Bachelor’s degree

23. 2 years administrative experience in fundraising, public and/or community relations, and/or compliance and fiscal accountability

| | Preferred Qualifications |
- Experience in high school, collegiate, or private athletic organizations

| | Physical Demands | | | Work Location | Edinboro Campus | | Is travel to other PennWest campuses required for this position? If so, how often? | | | Work Hours | | | Posting Date | 12/17/2025 | | Closing Date | 01/01/2026 | | Open Until Filled | No | | Diversity Statement |
PennWest University’s Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university’s mission. | | ADA Statement |
To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, ADARequest@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. | | EEO Statement |
Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email ADARequest@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a bachelor's degree?

   • Yes
   • No

2. * Do you have 2 years of administrative experience in fundraising, public and/or community relations, and/or compliance and fiscal accountability?

   • Yes
   • No

Documents Needed to Apply

Required Documents 1. Resume 2. Cover Letter

Optional Documents 1. Transcripts

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