Business Operations Associate

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Position Information

Position Information

Job Title

Business Operations Associate

Job Description

What is a Career in Notre Dame Athletics like?

Notre Dame Athletics is committed to building a diverse workforce passionate about maximizing the student-athlete experience. Our pillars of Education; Excellence; Faith; Tradition; and Community guide us in the work we do each day. We are eager to attract, recruit, and retain individuals who positively contribute to a collaborative, inclusive working environment where all may thrive.

Building on the University’s Spirit of Inclusion, we are committed to the work needed to cultivate sustainable progress and change. As a prospective member of Notre Dame Athletics , we encourage you to apply if you embrace, embody, and demonstrate a commitment to the aforementioned values.

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Position Information

Position Information

Job Title

Business Operations Associate

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Job Description

What is a Career in Notre Dame Athletics like?

Notre Dame Athletics is committed to building a diverse workforce passionate about maximizing the student-athlete experience. Our pillars of Education; Excellence; Faith; Tradition; and Community guide us in the work we do each day. We are eager to attract, recruit, and retain individuals who positively contribute to a collaborative, inclusive working environment where all may thrive.

Building on the University’s Spirit of Inclusion, we are committed to the work needed to cultivate sustainable progress and change. As a prospective member of Notre Dame Athletics , we encourage you to apply if you embrace, embody, and demonstrate a commitment to the aforementioned values.

What You Can Expect as a Business Operations Associate at ND

The Business Operations Associate will serve as the primary business point of contact for Football staff and its operation, and other key areas within Athletics, including expense and purchasing review and policies and procedures education. A top performer will provide a consistent high level of customer service to Athletics stakeholders and campus partners. Collaborating with University Stewardship and Athletics Advancement, this position will execute proper use of endowments and expendable restricted funds and timely reporting to benefactors on the usage of those funds on an annual basis. Taking an expanding role in Athletics taxable benefit management, the Business Operations Associate will be responsible for updating and communicating to staff the taxable fringe schedule semi-annually (calendar and academic year), compiling and analyzing data, and reporting to the Tax Department. As a member of the Athletics Business Office team, assists with the development of formal Athletics policies and procedures, communication and education plan to staff, provide ongoing updates, and review expense reimbursements and purchases to ensure adherence to policies.

What We Pledge to You

Notre Dame Athletics and the

Athletics Business Office

commits to your career development and growth as an individual. You can expect to learn directly from industry leading talent in the field of accounting, finance, and analytics. You will be hands on, making an impact on our student-athletes experience, starting day one. We will give you a space to cultivate your passion for finance, and opportunities to expand your horizon in the industry of intercollegiate athletics. We will respect your boundaries of work and life, and offer you an environment to grow, learn and be a force for good.

What We Require from You

· Bachelor’s Degree

· Minimum of one-year experience in finance or a related field

· High level of detail orientation with focus on accuracy and organization

· Excellent problem-solving and critical thinking skills

· Ability to multi-task while working both independently and as part of a team

· Knowledge of

NCAA

Division I Athletics

· Proficiency with Microsoft Office suite software, Google Sheets and Google Docs

· A sense of humor!

The Fine Print

Accounts Payable – Expense report compliance review, and ensuring adherence to purchasing guidelines for Football and other key areas, including ongoing training and education on both University and Athletics’ Travel, Purchasing & Expense policies. Reconcile and verify the support for each expense item and ensure the compliance of travel and entertainment expenses submitted for reimbursement or purchase with all

IRS

, University,

NCAA

and conference rules and regulations for varsity team travel, coaches recruiting-related travel, and select members of the Athletics administration.

Stewardship Reporting – Work closely with University Stewardship, Athletics Advancement, and Assistant Director, Business Operations on annual impact reporting for Athletics endowments and expendable restricted funds for benefactor communication. Collaborate with key contacts within Athletics and on campus to ensure reports are drafted to meet key University deadlines.

Policy Maintenance and Enforcement – Collaborate with Business Office and other Athletics stakeholders to create, organize, and communicate business policies and procedures, ensuring full compliance as part of expense and purchasing reviews, as well as ongoing updates for new and current staff.

Taxable Fringe Benefit Reporting and Oversight – Update taxable fringe schedule each year, compile and analyze taxable benefits data, and consistent and timely reporting of benefits to impacted staff and Tax Department in accordance with the schedule, to include Bowl game, complimentary tickets, apparel partner benefits, and others.

Student-Athlete Financial Aid – Administer and process all off-campus full scholarship student-athlete housing stipend payments. Maintain database and request summer school meal and housing checks for 250+ student athletes on a weekly basis from June-August.

Supervisory Responsibilities – Management of Athletics Business Office temp/on-call staff in their day-to-day tasks.

Special Projects – Perform other duties as assigned by the Sr. Associate Athletics Director, Finance & Strategy and / or Assistant Director, Business Operations as required of the Business Office and / or the Department of Athletics.

Minimum Qualifications

Bachelor’s degree (4 years)

1 to 2 years experience

Proficiency with current Microsoft Office suite software

Understanding of basic accounting principles

Strong communication skills

Ability to work independently and on a team, multitask and pivot attention at a moment’s notice.

Preferred Qualifications

Special Instructions to Applicants

Department

Athletic Business Office

Department Website

Family / Sub-Family

Fin Mgmt / Gnrl Accounting

Career Stream/Level

EIC 1 Associate

Department Hiring Pay Range

Up to $56,000; commensurate with experience

Pay ID

Semi-Monthly

FLSA Status

S1 - FT Exempt

Job Category

Administrator/Professional

Job Type

Full-time

Schedule: Days of Week & Hours

Schedule: Hours/Week

Schedule: # of months

Posting Detail Information

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Posting Detail Information

| Job Posting Date (Campus) | 11/07/2024 | | Job Posting Date (Public) | 11/07/2024 | | Job Closing Date | 12/01/2024 | | Posting Type | | | Posting Number | S251565 | | Quick Link for Internal Postings | https://jobs.nd.edu/postings/36142 |

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents 1. Resume

Optional Documents 1. Cover Letter

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