Casual Hire - Business Office Fiscal Specialist

Description

Title: Casual Hire - Business Office Fiscal Assistant
Hiring Unit: UHM Athletics
Location: Business Office
Date Posted: July 3, 2024
Closing Date: July 8, 2024

Description

Title: Casual Hire - Business Office Fiscal Assistant
Hiring Unit: UHM Athletics
Location: Business Office
Date Posted: July 3, 2024
Closing Date: July 8, 2024
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Full Time / Part Time: Part-Time, Temporary

Other Conditions: Position is a temporary casual hire position and offers no benefits, not to exceed 19.75 hours/week All positions require successful completion of a background check.
Duties and Responsibilities:

• Under the supervision of the Assistant Athletic Director for Business Operations, position provides administrative and fiscal support to the coaches and staff in coordination with the Business Office Staff & in compliance with all University policies & State and Federal Laws.
• *Assist programs with the Department’s Adidas apparel program by preparing requisitions, tracking purchases for each sport for the equipment room, monitoring budget spending, and processing payments.
• *Assist with reconciling expenses and invoicing for facility rental agreements.
• Monitor and administer fixed assets and related reports. Ensure disposal applications are completed.
• *Assist with setting up vendor codes / electronic fund transfer for vendors, employees, and student-athletes.
• *Maintain collaborative working relationship with administrators, staff and coaches in the department, other college offices, and appropriate relationships with members of the media, donors and other individuals interested in the Athletics Department
• *Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawai‘i policies.
• Know, recognize, and comply with the laws, policies, rules and regulations governing the University of Hawai‘i and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there are reasonable causes to believe violations, whether by employees or students, have occurred or will occur.
• Other duties as assigned. * Essential duties of the position.
  

Minimum Qualifications:

• Possession of a baccalaureate degree in business administration, humanities, social sciences, natural sciences or related field and some administrative/fiscal experience in an intercollegiate setting or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business administration environment.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Ability to work nights, weekends, and holidays as required.
• Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines.
• Ability to provide excellent customer service.
• Ability to adapt/respond to different types of customers.
• Excellent organizational and time management skills.

Desirable Qualifications:

• Experience with University of Hawaii on-line systems, including, but not limited to Kuali Financial System and eTravel.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume, and 3) names of 3 professional references (include title, email and phone number) .
Inquiries : Tiffany Kuraoka, tkuraoka@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/c..., or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/ac...