Clerical Assistant 2 - 9 Month

Nestled in the scenic foothills of western Pennsylvania, Indiana University of Pennsylvania (IUP) offers more than a place to work—it offers a vibrant campus community where innovation, collaboration, and natural beauty come together. Our picturesque campus features tree-lined walkways, historic architecture, and welcoming green spaces that create an inspiring environment for learning, working, and connecting.

At IUP, employees are part of a supportive and engaged community dedicated to student success, academic excellence, and meaningful impact. Located in the charming college town of Indiana, Pennsylvania—just over an hour from Pittsburgh—our campus combines small-town warmth with access to the cultural, professional, and recreational opportunities of a major metropolitan area.

Whether enjoying a walk across the Oak Grove, collaborating with colleagues in dynamic academic spaces, or engaging in the many cultural and community events hosted throughout the year, IUP offers an exceptional place to build a career and make a difference.

Position Summary & Description

THIS POSITION IS POSTED IN ACCORDANCE WITH THE

AFSCME COLLECTIVE BARGAINING UNIT

SUMMARY:

Based out of the Kovalchick Convention and Athletic Complex (KCAC), the Clerical Assistant 2 plays a vital role within the Department of Athletics by providing comprehensive administrative support to the Director of Athletics. This position serves as a key liaison for the department, maintaining the Director’s daily calendar, handling high-level correspondence with both internal campus partners and external constituents, and collaborating closely with the IUP Foundation and Alumni/Friends office on special projects. Beyond daily operations, the role is heavily involved in the logistics of athletic events and programs, which includes coordinating major initiatives like fundraising golf outings and the Athletic Hall of Fame. Additionally, the Assistant works alongside the Coordinator of Facilities to streamline operations—assisting with facility scheduling, generating project work orders, game-day duties, supporting summer youth camps, and taking on other dynamic projects as needed to keep the department running smoothly.

Review the PA Specifications for this Job Title.

Nestled in the scenic foothills of western Pennsylvania, Indiana University of Pennsylvania (IUP) offers more than a place to work—it offers a vibrant campus community where innovation, collaboration, and natural beauty come together. Our picturesque campus features tree-lined walkways, historic architecture, and welcoming green spaces that create an inspiring environment for learning, working, and connecting.

At IUP, employees are part of a supportive and engaged community dedicated to student success, academic excellence, and meaningful impact. Located in the charming college town of Indiana, Pennsylvania—just over an hour from Pittsburgh—our campus combines small-town warmth with access to the cultural, professional, and recreational opportunities of a major metropolitan area.

Whether enjoying a walk across the Oak Grove, collaborating with colleagues in dynamic academic spaces, or engaging in the many cultural and community events hosted throughout the year, IUP offers an exceptional place to build a career and make a difference.

Position Summary & Description

THIS POSITION IS POSTED IN ACCORDANCE WITH THE

AFSCME COLLECTIVE BARGAINING UNIT

SUMMARY:

Based out of the Kovalchick Convention and Athletic Complex (KCAC), the Clerical Assistant 2 plays a vital role within the Department of Athletics by providing comprehensive administrative support to the Director of Athletics. This position serves as a key liaison for the department, maintaining the Director’s daily calendar, handling high-level correspondence with both internal campus partners and external constituents, and collaborating closely with the IUP Foundation and Alumni/Friends office on special projects. Beyond daily operations, the role is heavily involved in the logistics of athletic events and programs, which includes coordinating major initiatives like fundraising golf outings and the Athletic Hall of Fame. Additionally, the Assistant works alongside the Coordinator of Facilities to streamline operations—assisting with facility scheduling, generating project work orders, game-day duties, supporting summer youth camps, and taking on other dynamic projects as needed to keep the department running smoothly.

Review the PA Specifications for this Job Title.

The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

ESSENTIAL DUTIES :

• Serve as the primary contact for all IUP Athletics Summer Sports Camps, to include but not limited to serving as the liaison with Human Resources, Aramark/IUP Housing and Coaches to ensure all hiring of camp workers, paying of camp workers, meals and housing requirements are fulfilled for the campers.
• Assist with special athletic events including but limited too: Golf Outings, Hall of Fame, Alumni Events, etc. These duties include coordinating and maintaining correspondence with Hall of Fame Inductees via their preferred method of contact (phone, email, text) for invitations, biography information, day of event photos, assisting in registration at various golf outings, assisting in producing brochures, assisting in tracking registrations and on course events.
• Coordinate with the Director of Athletics Daily Calander and communicate with athletic donors, fans, student-athletes and other internal and external constituents.
• Work closely with the KCAC, Facility Management, and the Office of Finance to submit work orders and scheduling of facilities, assist with season ticket holder and gameday parking lists by maintaining information and distributing items such as tickets and/or parking passes to the appropriate individuals.
• Work Closely with the office of University Relations and Alumni Relations on all athletic fundraising campaigns and events, such as IUP Athletics Day of Giving, Crimson and Grey Society Events coordination of invites, ordering food and beverage, donor records and attending donor meetings including the Athletic Advancement Council Meetings.
• Other duties assigned by the Director of Athletics

WORK SCHEDULE:

Monday through Friday 8:00 AM to 4:30 PM

Position Qualifications

MINIMUM EDUCATION AND TRAINING:

• Six months as a Clerical Assistant 1 (commonwealth title)

or

• Graduation from high school

or

• An equivalent combination of experience and training.

IUP is an equal opportunity employer and is committed to fostering an inclusive and welcoming workplace. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

In accordance with the Americans with Disabilities Act, applicants and employees with disabilities may request reasonable accommodations to participate in the application or interview process or to perform the essential functions of a position.

Employment decisions are made based on qualifications, merit, and business needs, consistent with the principles of Equal Employment Opportunity.

Applicants who require an accommodation during the recruitment process are encouraged to contact human-resources@iup.edu.

All offers of employment are contingent upon verification of earned degrees through the receipt of official transcripts, confirmation of work eligibility, and satisfactory completion of background checks.

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