Clerical Assistant 2 - 9 Month - INTERNAL CANDIDATES ONLY

EXPIRED

Position Summary & Description

THIS POSITION IS POSTED IN ACCORDANCE WITH THE

AFSCME COLLECTIVE BARGAINING UNIT

Indiana University of Pennsylvania (IUP) invite applicants for a Clerical Assistant 2 - 9 month position - Internal applicants only.

This is a nine month position, working from mid-late January through late October each year.

This position serves as a point of contact on all summer camps for the Department of Intercollegiate Athletics and provides assistance for special events such as golf outings, the Hall of Fame, and will serve as a point of contact with Alumni and Constituent on the Athletics Annual fund. All of these duties are associated with fundraising in support of student athletes. This position also works closely with the Office of Finance, Facilities Management, the KCAC on all work orders to monitor expenses and identify cost-reducing strategies where possible – all with the goal of providing a safe, clean, and functional physical environment for student athletes. Daily tasks will be performed within the Athletics Administrative Office such as directing student-athletes who visit the office to the appropriate resource, maintaining the calendar for the Director of Athletics, answering calls, and managing walk-in customers which include student-athletes, donors, and season ticket holders.

WORK SCHEDULE:

Monday - Friday
8:00am - 4:30pm

Review the PA Specifications for this Job Title.

View Full Description

Position Summary & Description

THIS POSITION IS POSTED IN ACCORDANCE WITH THE

AFSCME COLLECTIVE BARGAINING UNIT

Indiana University of Pennsylvania (IUP) invite applicants for a Clerical Assistant 2 - 9 month position - Internal applicants only.

Apply Now

This is a nine month position, working from mid-late January through late October each year.

This position serves as a point of contact on all summer camps for the Department of Intercollegiate Athletics and provides assistance for special events such as golf outings, the Hall of Fame, and will serve as a point of contact with Alumni and Constituent on the Athletics Annual fund. All of these duties are associated with fundraising in support of student athletes. This position also works closely with the Office of Finance, Facilities Management, the KCAC on all work orders to monitor expenses and identify cost-reducing strategies where possible – all with the goal of providing a safe, clean, and functional physical environment for student athletes. Daily tasks will be performed within the Athletics Administrative Office such as directing student-athletes who visit the office to the appropriate resource, maintaining the calendar for the Director of Athletics, answering calls, and managing walk-in customers which include student-athletes, donors, and season ticket holders.

WORK SCHEDULE:

Monday - Friday
8:00am - 4:30pm

Review the PA Specifications for this Job Title.

The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Position Qualifications

MINIMUM EDUCATION AND TRAINING

• Six months as a Clerical Assistant 1 (commonwealth title); or
• Graduation from high school; or
• An equivalent combination of experience and training.
• SPECIAL REQUIREMENTS :
• Certain positions require keyboarding skills to meet standards for speed and accuracy.
• Certain positions require the ability to take and transcribe dictation

Candidates must communicate effectively and perform well in the interview(s).

Candidates must have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members.

The salary for this position is determined by the AFSCME Collective Bargaining Agreement.

Essential Functions

The work of this position occurs in a typical office environment. Although infrequent, periods of heavy exertion may occur. Incumbent must have the following abilities:

1. Ability to travel to field locations and meeting/training sites by motor vehicle when required.
2. Communicate both orally and in writing to issue, receive and carry out instructions and orders effectively and to convey information to a variety of co-workers and the general public
3. Use a variety of common office machines such as telephones, calculators, copiers, computer terminals, keyboards, video display terminals, auxiliary printers and similar equipment.
4. Perform manual duties such as lifting and carrying various weight limits.
5. Operate office equipment which may require stooping, kneeling, bending, stretching and prolonged standing.
6. Provide assistance and guidance to internal and external customers.
7. Follow oral and written instructions.

Special Instructions to Applicants

A complete application will consist of a cover letter, resume, names and email addresses of three references submitted in this online application system at: https://www.schooljobs.com/careers/iu.... Incomplete applications will not be considered.

Automated reference requests will be generated when application is submitted by applicant.

You will receive a confirmation email when your application has been successfully submitted.

Please do not fax, mail or e-mail any documentation.

Committed to excellence through diversity, IUP is an equal opportunity employer M/F/H/V and is a proud member of the State System of Higher Education.

All offers of employment are subject to and contingent upon confirmation of work eligibility and satisfactory completion of all pre-employment background checks.

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