Commencement, Graduation, and NCAA Coordinator

EXPIRED

Position Information

Job Type/Hours per Week

Full-Time/40 hours

Salary

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Position Information

Job Type/Hours per Week

Full-Time/40 hours

Salary

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$3,339.29 - $3,500.00 monthly

Hiring Department

Office of the Registrar

Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of three (3) professional references is required to apply.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

· Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

The Commencement, Graduation & NCAA Certification Coordinator serves The University of Texas at Tyler and the Office of the Registrar by coordinating and ensuring student success, retention, and completion. This position will fill a critical need to ensure University commencement ceremonies, student graduation, and NCAA student-athlete certifications are completed effectively and efficiently.

Major Responsibilities/Duties/Critical Tasks

• Coordinate with all constituencies, including faculty, staff, students, administration, and third-party vendors on all aspects of the University commencement ceremonies (Fall, Spring, and Summer).
• Coordinates the overall planning, implementation, and evaluation of commencement ceremonies.
• Oversee commencement budget, invoicing, requests for proposals, and procurement.
• Responsible for calculating and reporting the academic eligibility status of university student-athletes for certification.
• Review’s student records to determine athletic eligibility and assess necessary action steps for students to maintain athletic eligibility.
• Ensures that all certifications for both initial and continuing academic eligibility have been performed correctly, and with adequate documentation.
• Monitors full-time status and satisfactory academic progress for student athletes for NCAA eligibility.
• Plan and coordinate with various University and third-party entities to host bi-annual Graduation Fairs (Fall and Spring).
• Collaborate with University academic departments for degree conferral.
• Other duties as assigned.

Required Education/Experience

• Bachelor’s Degree.
• Two (2) years of administrative support experience in higher education.
• Combination of equivalent education plus relevant experience may be considered in leu of requirements.

Preferred Education/Experience

• Master’s Degree.
• Three (3) years of direct supervisory experience.
• Experience in event planning, particularly college or university commencement planning. Oracle PeopleSoft Student Information System experience.
• Experience with NCAA athletic compliance certification specific to academic eligibility.

Accompanying Knowledge, Skills, Abilities, and Competencies

• Microsoft Office Suite (Word, Excel, PowerPoint, Teams, etc.)
• Ability to communicate effectively and appropriately, and the ability to build good rapport with a variety of constituents.
• Attention to detail and successful organizational skills.

Other Information

Occasionally required to work some weekends and evenings, typically related to registration periods at the beginning of each semester, special events, and during commencement week activities.

About The University of Texas at Tyler

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Our beautifulTylercampus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites atThe University of Texas Health Science Center at Tylerand inPalestine,Longview,andHouston.

With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.

For more information, please visit https://www.uttyler.edu/about/.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EEO/AA Statement

The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability.

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