Coordinator, Accounting (23461)

Position Vacancy Announcement

 

Florida A&M University is pleased ti announce the acceptance of qualified applications for the Coordinator, Accounting vacancy.

 

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Position Vacancy Announcement

 

Florida A&M University is pleased ti announce the acceptance of qualified applications for the Coordinator, Accounting vacancy.

 

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This is a highly responsible position which reports to the Director of Budgeting & Finance, Business and Auxiliary Services and assists in the planning and coordination of assigned fiscal matters pertaining to the University Box Office and other functions as assigned.  

 

Responsibilities

 

Works directly with the public, campus constituents, classic event box office staff, athletic administration, and support staff to ensure compliance with Board of trustees, National Collegiate Athletics Association (NCAA), Southwestern Athletic conference (SWAC), departmental and university policies, procedures, and regulations.

This position manages the University Box Office and Athletic ticket sales with major responsibility inclusive of but not limited to cash handling operations of all incoming revenue box office sales for Athletics, Lawson Center, and Student Activities events; Database management of the ticket system; Ticket application processing, printing, and processing; Supports the needs of the Business Office within Business and Auxiliary Services (BAS) as needed; and responsible for assisting with all funds, financial records, and transactions pertinent to the programs' financial operations.

Supervises the collection, recording, balancing, depositing, and safeguarding of all monies received in University Box Office; Supervises staff responsible for cash and credit sales, customer service on game day, printing will call tickets, processing phone and walk-up orders, and processing ticket applications and mailings; Trains and supervises box office staff; Establishes and enforces proper internal control procedures; Supervises the collection and safeguarding of funds in the University Box Office to include ticket sales, game guarantees, and revenues from other university sources; and ensures all cashiers are professionally trained and accurately count funds received compared to ticket system and issue/ implement change when needed.

Reconciles cashier’s Daily Cash Report to Ticket System end of day reports and to Wells Fargo Merchant end of day reports; Ensures cashiers properly and correctly receive transactions; Audits current day’s transactions via ticket System; Verifies cashier bank deposits daily; Investigates voids, correct, and resolve discrepancies whenever cashiers’ collections do not balance via the Daily Cash Report, Ticket System end of the day reports, Wells Fargo end of the day report; Utilizes Ticket and Elavon Queries when necessary to audit details in this process; Audits Daily Cash Reports and deposit slip(s) for proper completion and correct amounts. Examines checks for proper execution by remitter, completion of identification date from remitter and cashier stamp; Deposits in the locked bank bag or sealed tamper resistant bank bag; Reviews deposits that do not balance to document overages /shortages and record these items on the daily cash report; Provides weekly overage/shortage report to supervisor; Communicates specific challenges to leadership; and prepares bank deposits, general ledger deposit reports while managing the computerized ticket system.

Manages the integrity of Cashier’s daily transaction prior to deposit. Close out Ticket system daily transaction; Reviews each cashier’s daily deposit transmittal to ensure the transactions and totals coincide with the transactions and totals in the Ticket system; Reviews Cashier’s transactions for accuracy by comparing their daily deposit transmittal, departmental transmittal and actual receipt generated by the Ticket system; Assists management in forecasting by providing historical information; Sets up and maintains events in the ticketing system in the ticketing system; Assists in the planning for upcoming events to include meetings with university liaisons, promoters, and other stakeholders to ensure that the ticketing system is set up timely; and works closely with all parties to establish timelines for the ticketing system.

Prepares appropriate sales reports and deposits at the conclusion of box office hours; Conducts analysis of Business Center, sales and provide comparative data of estimated budget revenues versus actual; Researches exceptions and collaborate with appropriate staff to provide explanations and /or solutions; Provides reports as required; Conducts reviews, meet, and follow up on all account receivables due BAS business partners from university; Assists with year-end closing activities; Assists in the establishment, revision, implementation, and training of fiscal procedures; and performs other duties as assigned.

Minimum Qualifications

 

Bachelor's degree in an appropriate area of specialization and two years of related experience; or master's degree in an appropriate area of specialization. 
 

Recommended Competencies

 

Knowledge and compliance with NCAA D-1 PCS and SWAC rules and regulations;

Knowledge of Tickemaster Architics or athletic ticketing system preferred;

Knowledge of Microsoft Office Suites;

Ability touse general accounting principes;

Ability to interact with a diverse population, university community and the public;

Ability to multi-task in a fast-paced environment;

Ability to solve problems ad communicate solutions to supervisor;

Ability to work effectively and efficiently with University personnel to include Athletics;

Ability to respond effectively to oral and written requests; and

Excellent communication and organizational skills.

Pay Plan

 

This is an Administrative and Professional (A&P) position.

Conditions of Employment

 

Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

 

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.

 

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.

How To Apply

 

Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.

Reasonable Accommodation

 

If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.

Equal Opportunity/Access

 

Florida A&M University (FAMU) is committed, as evident in our policies, principles, and practices, to an educational environment and equal opportunity workplace wherein each member of the University community is free from any form of harassment and discrimination. Therefore, the University prohibits discrimination on the basis of race, religion, color, age, disability, sex, sexual harassment, sexual orientation, gender identity, gender expression, marital status, national origin, genetic information, and veteran status, or any other legally protected group status (including Title IX of the Education Amendments of 1972), in accordance with state and federal laws. Discriminatory conduct in the form of sexual misconduct, including sexual harassment, sexual assault, domestic and dating violence, and stalking, is also prohibited.

Time Limited Position

 

This position is "time-limited".  Time limited positions are funded by a contract or grant, auxiliaries and local funds having a defined expiration date. Persons hired in such positions are eligible to attain permanent status with the University but are not entitled to retention rights in the event of the expiration and/or non-renewal of the contract or grant.

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