Coordinator, Administrative Program

EXPIRED

Announcement

Details

Open Date

05/17/2024

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Announcement

Details

Open Date

05/17/2024

Apply Now

Requisition Number

PRN38575B

Job Title

Coordinator, Administrative Program

Working Title

Assist Dr of Hospitality & Events

Job Grade

D

FLSA Code

Administrative

Patient Sensitive Job Code?

No

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

By nature, a high percentage of work for this position happens at Utah Athletics events on nights and weekends. During periods of irregular working hours, a flexible work schedule is allowed as agreed upon with supervisor and subject to meeting the minimum job requirements.

VP Area

President

Department

00327 - Athletics Department

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

DOE

Close Date

Open Until Filled

Yes

Job Summary

Under minimal supervision, responsible for planning, organizing, implementing and overseeing all necessary arrangements pertaining to Athletics fundraising, stewardship and hospitality events, activities and operations.

An excellent benefits package is included (see https://www.hr.utah.edu/benef... for a full description of the benefits package).

Responsibilities

Responsible for the planning and execution of all Utah Athletics donor relations/stewardship activities.

Understanding of and commitment to goals, values, and mission of Utah Athletics/Crimson Club.

Dedication to teamwork, a positive attitude, and demonstrated behavior that promotes cooperation, builds trust, and reflects a commitment to a workplace of dignity and respect and equal employment opportunity.

Oversee all Crimson Club-related events and engagement activities.

Work with sport-specific staff on special fundraising initiatives on special events, auctions, and fundraising opportunities.

Create and maintain event-specific budgets.

Coordinate invitation graphics and lists with appropriate staff.

Communicate with invitees, guests, sponsors, speakers, venues, vendors, staff, and leadership about events.

Collaborate with Utah Alumni Association, the President’s Office and other campus groups on select events and engagement opportunities.

Oversee pre- and in-game hospitality for football, men’s and women’s basketball and gymnastics and other athletics events as assigned.

Manage stewardship events such as Crimson Club member appreciation events in conjunction athletics contests.

Display the highest possible level of customer service to both external and internal constituents.

Maintain donor confidentiality in regards to donations, ticket purchases, event sponsorships, and personal information.

Management of staff deployed to work at various events, with experience in staff supervision, training and orientation techniques, and problem-solving philosophy to ensure proper flow and staffing of work.

Oversee hospitality internship program.

Coordination with University personnel, Athletic Department personnel, other Crimson Club personnel, guests, donors, and invitees of sports and other major events held.

Minimum Qualifications

Requires a Bachelor’s degree in a related area of assignment or equivalency and 2 – 4 years of event planning experience. Background knowledge of assigned department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Ability to display the highest possible level of customer service to both external and internal constituents. High attention to detail. Completion of provided supervisory training within one year of employment may be required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type

Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior

URS

service, may elect to enroll in

URS

if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from

URS

are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34

CFR

part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (

OEO

/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)

   • Yes
   • No

2. * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:

   • No experience
   • Less than 1 year
   • 1 year or more, but less than 2 years
   • 2 year or more, but less than 4 years
   • 4 years or more

3. * Please disclose any prior discipline or other consequences or sanctions imposed against you in connection with sexual harassment, other sexual misconduct, discrimination or retaliation.

(Open Ended Question)

Applicant Documents

Required Documents 1. Resume 2. Cover Letter 3. List of References Optional Documents 1. Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission 2. Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

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