Coordinator, Administrative Program

Announcement

Details

Open Date

06/28/2024

View Full Description

Announcement

Details

Open Date

06/28/2024

Apply Now

Requisition Number

PRN39037B

Job Title

Coordinator, Administrative Program

Working Title

Academic Services Coordinator

Job Grade

D

FLSA Code

Administrative

Patient Sensitive Job Code?

No

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

Monday – Friday, 8:00am – 5:00pm

VP Area

Academic Affairs

Department

00296 - Registrar's Office

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$48,000 - $52,000

Close Date

07/31/2024

Open Until Filled

No

Job Summary

The

Academic Services Analyst

will serve a supportive role to facilitate transfer credit evaluation and articulation processes and to assist with continuing student athlete eligibility in compliance with the National Collegiate Athletic Association (

NCAA

) and conference rules.

Successful applicants have experience interpreting student academic data; earned literacy with complex data systems and technology; possess an ability to interpret and adhere to, Federal, state and intercollegiate athletic regulations; can demonstrate effective project management; ability to maintain essential partnerships with key stakeholders; and will contribute to a forward-thinking, motivated team. There are two Academic Service Analyst position openings and both report to an Assistant Registrar of Academic Services.

Responsibilities

Primary or Secondary Responsibilities:

Transfer Credit Evaluation and Articulation:

Execute transfer credit evaluation processes and workflows that ease the enrollment process for prospective domestic/international students transferring to the University of Utah.

Maintain transfer course data in transfer data systems

Collaborate with campus stakeholders to process transfer credit articulations.

Serve as a helpful resource to university faculty, staff, and students regarding transfer credit issues.

Create and maintain business processes, training documentation, and public-facing website content to educate campus partners about the university’s transfer process.

Be future-oriented, seeking out, suggesting, and helping implement best practices in transfer student services and credit evaluation.

Other transfer evaluation and articulation duties as assigned.

Athletic Certification and Eligibility:

Supports the Assistant Registrar with processes related to student athlete

NCAA

and conference compliance at the University of Utah.

Routinely review student athlete academic data to verify eligibility in compliance with the

NCAA

.

Generate bi-annual complex reports required by the

NCAA

.

Ensure data systems are up-to-date and accurate with student athlete information.

Coordinate and participate in evaluation and eligibility processes with Academic units and Athletic Department staff via regular meetings and ad hoc meetings (example: post-season Bowl game certifications).

Serve as a helpful resource for compliance staff with University of Utah Athletics.

Other athletic certification and eligibility duties as assigned.

Collective Duties:

Manages simultaneous projects in a fast-paced environment.

Monitors workflow and provides recommendations to the Assistant Registrar of Academic Services to ensure work is distributed evenly and completed in a timely manner.

Utilizes complex data systems simultaneously in order to generate reports and carry out departmental functions in a team setting.

Abides by the federal policies established by the

Family Educational Rights and Privacy Act

(

FERPA

).

Maintains an open feedback loop with other Office of the Registrar managers and team leads about emerging service challenges, opportunities, and works collaboratively on process improvements; this position responds to changing business needs in a fast-paced office environment.

Seek new technologies/processes for continual improvement of services.

Provides backup coverage for office services on an as-needed basis.

Other duties as assigned.

Minimum Qualifications

Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY

STATEMENT

: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Department Specific Preferences:

Working knowledge of Registrar functions including but not limited to: veteran services,

NCAA

athletic certification, transfer articulation, and skills in critical thinking, and problem solving

Excellent organizational, and analytical skills are essential along with the ability to effectively communicate orally and in writing to various constituencies.

Must be able to work across institutional departments, demonstrate success in prior positions, and exhibit a proven commitment to diversity.

A strong understanding of current laws, regulations, and procedures as related to academic record keeping is required.

Must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Other Preferences

Demonstrated ability to analyze and make decisions

Interpersonal communication skills

Written communication skills

Experience working independently to accomplish tasks

Preferred Software Literacy

Microsoft Office Suite

PeopleSoft Campus Solutions

ARMS

by Teamworks

Compliance Assistant by the National Collegiate Athletic Association

Transfer Evaluation System by CollegeSource

Transferology Lab by CollegeSource

Salesforce

Type

Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior

URS

service, may elect to enroll in

URS

if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from

URS

are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34

CFR

part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (

OEO

/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)

   • Yes
   • No

2. * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:

   • No experience
   • Less than 1 year
   • 1 year or more, but less than 2 years
   • 2 year or more, but less than 4 years
   • 4 years or more

3. * Indicate the number of years’ of experience you have working in higher education.

   • No experience
   • Less than 1 year
   • 1 year or more, but less than 2 years
   • 2 years or more but less than 4 years
   • 4 years or more

4. * How many years of experience do you have with CollegeSource (Transfer Evaluation System, TES) or other Transfer Articulation/Evaluation systems?

   • a. No Experience
   • b. Less than 1 year
   • c. 1 year or more, but less than 2 years
   • d. 2 years or more but less than 4 years
   • e. 4 years or more

5. * How many years of experience do you have with ARMS by Teamworks or other NCAA compliance systems?

   • No experience
   • Less than 1 year
   • 1 year or more, but less than 2 year
   • 2 years or more but less than 4 years
   • 4 years or more

Applicant Documents

Required Documents 1. Resume 2. Cover Letter Optional Documents 1. Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission 2. Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

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