Coordinator, Athletics Compliance

EXPIRED

Job Summary

The Coordinator, Athletics Compliance supports the Assistant Athletics Director of Compliance in the development, implementation, and monitoring of all systems designed to ensure compliance related to student-athlete admissions, initial and continuing eligibility, financial aid, and NCAA and ASUN Conference rules and regulations.

FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:

• Develops and provides education and training regarding compliance rules and regulations. Presents trainings during monthly compliance educational workshops and maintains regular communication with Athletic Department staff members regarding issues of concern.
• Notifies coaches of recruiting calendar periods and other events to ensure proper adherence to NCAA rules. Prepares monthly and quarterly compliance newsletters.
• Facilitates National Letters of Intent signing for prospective student-athletes and monitors signing dates when necessary throughout the academic year.
• Works closely with the Office of Financial Aid & Scholarships to ensure communication with athletics on day-to-day functions of scholarships, disbursements, and fees on student-athlete accounts.
• Coordinates student-athlete continuing academic eligibility certifications in collaboration with the Assistant Athletics Director of Compliance, Director of the Student-Athlete Resource Center, University Registrar, and college campus advisors. Maintains student-athlete certification files to include preparing a certification summary sheet, internal degree worksheet (to be prepared and maintained by an Athletic Academic Coordinator), and, if appropriate, a transfer articulation and transfer evaluation.
• Oversees initial eligibility and official/unofficial visit approval ensuring the proper reporting and recording of visits is in compliance with NCAA DI recruiting policies and procedures. Communicates NCAA Eligibility Center status and remaining NCAA Eligibility Center task list items to coaching staff members. Identifies potential non-qualifiers of prospective student-athletes prior to offering athletic grant in aid.
• Assists in transcript articulation and transfer evaluation to ensure all incoming transfer students meet NCAA eligibility requirements for immediate competition.

Job Summary

The Coordinator, Athletics Compliance supports the Assistant Athletics Director of Compliance in the development, implementation, and monitoring of all systems designed to ensure compliance related to student-athlete admissions, initial and continuing eligibility, financial aid, and NCAA and ASUN Conference rules and regulations.

FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:

• Develops and provides education and training regarding compliance rules and regulations. Presents trainings during monthly compliance educational workshops and maintains regular communication with Athletic Department staff members regarding issues of concern.
• Notifies coaches of recruiting calendar periods and other events to ensure proper adherence to NCAA rules. Prepares monthly and quarterly compliance newsletters.
• Facilitates National Letters of Intent signing for prospective student-athletes and monitors signing dates when necessary throughout the academic year.
• Works closely with the Office of Financial Aid & Scholarships to ensure communication with athletics on day-to-day functions of scholarships, disbursements, and fees on student-athlete accounts.
• Coordinates student-athlete continuing academic eligibility certifications in collaboration with the Assistant Athletics Director of Compliance, Director of the Student-Athlete Resource Center, University Registrar, and college campus advisors. Maintains student-athlete certification files to include preparing a certification summary sheet, internal degree worksheet (to be prepared and maintained by an Athletic Academic Coordinator), and, if appropriate, a transfer articulation and transfer evaluation.
• Oversees initial eligibility and official/unofficial visit approval ensuring the proper reporting and recording of visits is in compliance with NCAA DI recruiting policies and procedures. Communicates NCAA Eligibility Center status and remaining NCAA Eligibility Center task list items to coaching staff members. Identifies potential non-qualifiers of prospective student-athletes prior to offering athletic grant in aid.
• Assists in transcript articulation and transfer evaluation to ensure all incoming transfer students meet NCAA eligibility requirements for immediate competition.
• Assists with coordinating programs and services for prospective and enrolled student-athletes that are focused on admission, eligibility, and compliance.
• Assists with prospective student-athlete admissions, updates admission checklist items and identifies potential athletic special admit exceptions.
• Provides training assistance and technical support to all Athletics Department staff members using ARMS software. Coordinates the submission of ARMS reports.
• Communicates frequently with NCAA Eligibility Center staff and NCAA and ASUN/CCSA representatives on issues related to assigned duties.
• Complies with all university, ASUN Conference and NCAA rules and regulations as applicable. Remains current with all changes in NCAA, as well as changes to University and ASUN Conference rules and regulations regarding intercollegiate athletics. This includes the requirement for self-reporting any possible rule violations. Any violation of NCAA rules is prohibited and may result in disciplinary action up to and including termination of employment.

Other Duties:

• Other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• Bachelor’s degree from an accredited institution in a related field.
• One year of full-time professional experience in a higher education athletics department related to the position.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.
• Experience operating a personal computer and proficient in Microsoft office (Word, Excel, and Outlook).

Preferred Qualifications:

• Master’s degree from an accredited institution in a related field.
• Four years of full-time professional experience in a higher education athletics department related to the position.
• Experience working at a Division I or II institution.
• Experience with Ellucian Banner and experience with NCAA compliance software (ARMS).
• Experience working closely with admissions, financial aid, and registrar’s offices on a university campus.

Knowledge, Skills & Abilities:

• Knowledge of NCAA and ASUN Conference rules and regulations as they pertain to the job duties. 
• Knowledge of effective decision-making and problem-solving techniques.
• Strong interpersonal, verbal, and written communication skills.  
• Strong organizational skills and the ability to prioritize and complete simultaneous projects.
• Ability to read, analyze, interpret, instruct and communicate complex rules and regulations.
• Ability to collaborate and work effectively within a diverse community and willing to contribute to a team effort.
• Ability to interact in a professional manner with a diverse group of staff, faculty, students and the community in a service-oriented environment.
• Ability to develop and deliver training presentations and programs.
• Ability to represent the university in a professional manner at all times.
• Ability to maintain confidential information at all times.
• Ability to learn ARMS, Compliance Assistant internet (CAi) or equivalent and Workday software.
• Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.

Pay Grade: 14