Coordinator / Athletics Human Resources

EXPIRED

Job Description

The Virginia Tech Department of Athletics embraces the core value of diverse and inclusive communities and respects the educational benefits of diverse ideas, peoples, and cultures in order to contribute to the equitable inclusion and just engagement of the world’s communities. Guided by our motto, Ut Prosim (That I May Serve), the Virginia Tech Department of Athletics is committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community. We are committed to attracting and retaining student-athletes, coaches, and staff from diverse backgrounds while also fostering an inclusive educational and work environment free from any discrimination based on age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status.

The Coordinator / Athletics Human Resources will assist with staffing and transactional HR activities within the Athletics Department. Primary HR tasks will consist of confirming work eligibility; HR Banner entries; I-9 processing; PageUp entry and assistance; Manage Wage Payroll, TimeClock, and overtime; Leave management; HR file management; other administrative tasks as needed. The Coordinator will also support employee recruitment and advertising by posting positions; communicate with candidates, search committee members and key stakeholders; coordinate recruitment documentation; collect required search committee materials and follow-up documentation. Coordinate onboarding and separation procedures including department orientations, welcome packages, newsletters, onboarding partner activities, and separation checklists and surveys. Participate in the planning and implementation of employee fellowship events. Will assist the Assistant AD in completing transactional paperwork related to employee activities (i.e., appointment renewals, employee evaluations, compensation, bonuses, etc.), HR reports, track HR projects and activities. The position reports to the Executive Associate AD / Strategic Affairs and the Assistant AD / Human Resources.

Required Qualifications

Job Description

The Virginia Tech Department of Athletics embraces the core value of diverse and inclusive communities and respects the educational benefits of diverse ideas, peoples, and cultures in order to contribute to the equitable inclusion and just engagement of the world’s communities. Guided by our motto, Ut Prosim (That I May Serve), the Virginia Tech Department of Athletics is committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community. We are committed to attracting and retaining student-athletes, coaches, and staff from diverse backgrounds while also fostering an inclusive educational and work environment free from any discrimination based on age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status.

The Coordinator / Athletics Human Resources will assist with staffing and transactional HR activities within the Athletics Department. Primary HR tasks will consist of confirming work eligibility; HR Banner entries; I-9 processing; PageUp entry and assistance; Manage Wage Payroll, TimeClock, and overtime; Leave management; HR file management; other administrative tasks as needed. The Coordinator will also support employee recruitment and advertising by posting positions; communicate with candidates, search committee members and key stakeholders; coordinate recruitment documentation; collect required search committee materials and follow-up documentation. Coordinate onboarding and separation procedures including department orientations, welcome packages, newsletters, onboarding partner activities, and separation checklists and surveys. Participate in the planning and implementation of employee fellowship events. Will assist the Assistant AD in completing transactional paperwork related to employee activities (i.e., appointment renewals, employee evaluations, compensation, bonuses, etc.), HR reports, track HR projects and activities. The position reports to the Executive Associate AD / Strategic Affairs and the Assistant AD / Human Resources.

Required Qualifications

Experience in a professional office environment.
Experience with tasks which require a high degree of accuracy and attention to detail.
Demonstrated experience working with confidential and sensitive information.
Commitment to diversity.
Exceptional customer service skills with the ability to communicate clearly in a professional and courteous manner as well as interact respectfully and comfortably with all individuals in a diverse, multicultural environment.
Ability to compose, edit and prepare high quality, professional written communications.

Preferred Qualifications

Bachelor's degree.
Human Resource experience in a public University.
Knowledge of applicant tracking system such as PageUp or similar system.
Experience with relational databases such as Banner or similar.
Working knowledge of Virginia Tech or state Human Resources policies and procedures.

Pay Band

3

Appointment Type

Regular

Salary Information

$20 to $30 / hour

Review Date

1/24/2024

Additional Information

This is a part-time wage position.
The ideal candidate will be able to work on-site up to 29 hours per week, five days a week from Monday through Friday.

See more about our department at https://beahokie.com/employee/.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Stuart Cochranat stuart@vt.edu during regular business hours at least 10 business days prior to the event.