Coordinator of Athletic Advancement & Events

Department Contact:  Joseph Almaguer, 575-646-5448. jalma@nmsu.edu

Internal or External Search:  External - Open to all applicants

 

Advertising Summary:  New Mexico State Athletics is home to 16 intercollegiate teams – and to some of the most dynamic sports squads in the nation. We look forward to you joining our team!

 

Position Details

Position Title: Coordinator of Athletic Advancement & Events

College/Division: Athletics

Department: 108000-ATHLETICS

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Department Contact:  Joseph Almaguer, 575-646-5448. jalma@nmsu.edu

Internal or External Search:  External - Open to all applicants

 

Advertising Summary:  New Mexico State Athletics is home to 16 intercollegiate teams – and to some of the most dynamic sports squads in the nation. We look forward to you joining our team!

 

Position Details

Position Title: Coordinator of Athletic Advancement & Events

College/Division: Athletics

Department: 108000-ATHLETICS

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: Commensurate with qualifications

Appointment Full-time Equivalency: 1.0

FLSA Status : Exempt

Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:  Contingent upon funding

Standard Work Schedule:  Shift: Other Shift

If Not a Standard Work Schedule:  Morning Nights, Weekends, Holidays, Travel Required

 

Job Duties and Responsibilities: The Coordinator of Athletic Advancement & Events is responsible for planning, coordinating, and executing all athletics development and donor engagement events in support of NM State Athletics’ fundraising and stewardship goals. This role manages all aspects of event logistics, including venue coordination, vendor management, invitations, programming, catering, staffing, and event setup and teardown, while also overseeing premium hospitality operations at athletic events and ensuring high-quality donor experiences. The coordinator develops and maintains detailed event timelines, budgets, and operational plans and serves as the primary on-site event manager, providing leadership and oversight to staff, vendors, and volunteers during events.

In addition, the position supports annual giving initiatives for the Lou & Mary Henson Excellence Fund by assisting with campaign execution, including digital, email, and direct mail efforts, and contributing to donor cultivation, solicitation, and stewardship strategies. The coordinator assists in creating and distributing donor communications such as newsletters and email campaigns, coordinates donor benefit fulfillment including programs like Aggie Wheels, and maintains accurate records of donor engagement and event participation within the CRM system. This role also collaborates with athletics development and external communications teams and provides support for special projects and additional duties as assigned to advance the mission of NM State Athletics Development.

 

Qualifications

Required Education and Experience: 
Associate's Degree + 2 years of relevant experience or a Bachelor's degree.

 

Equivalent Qualifications: 

Preferred Qualifications: 

Special Certification/Licensure: 

 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.

Risk: No or very limited exposure to physical risk.

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