Coordinator of Athletic Operations
EXPIRED
Posted Date: Apr 01, 2024
Expired Date: Apr 26, 2024
Position Justification
Position Information
Click here to view Salary Grade
Position Title
Apply NowCoordinator of Athletic Operations
Unit Name
Department of Athletics
Salary Grade
6
Number of Months
12 months
Full-time or Part-time
Full-Time
Hours per week
40
Proposed Annual Salary, Hourly Rate or One-time payment
Essential Duties
Manages the daily operations and activities of the department; coordinates office operations; serves as the point of contact for the general department phone lines, email and mail distribution.
Oversees the university/athletic department fiscal policies and procedures for operations; receives and responds to questions and inquiries from department staff; trains and orients new and existing staff members in department/university fiscal policies and any revisions that are made; serves as the department liaison to other offices and departments on financial matters.
Reconciles all budgets as assigned; maintains expense records, files, and reports for various athletic department affiliates and operations; performs fiscal year beginning and ending financial responsibilities; responsible for the reconciliation and resolution of financial records and files as assigned.
Reviews and analyzes all department expenditures; prepares detailed financial reports as directed, including monthly reports and monthly/annual income summary reports; verifies report data for accuracy and completeness; provides detailed financial data and information for budget preparation.
Assists with year-end journals; reviews year-end report and provides recommendations for changes; closes out each sport and reviews any budget deficits; creates and submits memos to transfer deficits to sports restricted fund organization account programs (
FOAP
); edits records accordingly.
Provides monthly reports to head coaches; provides budget information to leadership as needed.
Assists with administration, submission, and processing of various forms as assigned; creates fillable forms as needed; reconciles expenses related to forms.
Initiates and monitors a high volume of contracts through the contract review process from origination to completion ensuring compliance of various governing bodies.
Submits requisitions in Banner for approval; reviews invoices and submits to AD for approval; monitors and investigates issues with purchase orders; submits purchase orders/invoices for payment; assists with other miscellaneous tasks as directed.
Maintains a department inventory and equipment list; orders supplies and equipment as needed.
Acts as delegate and provides support for all department personnel travel; serves as a liaison with Procurement Services; responsible for the reconciliation of all travel expenses.
Creates and maintains reconciliation system for team travel; trains new employees on system as required.
Assists in preparing
NCAA
, conference and university reports in partnership with the AD.
Complies with all
NCAA
, conference, and institutional regulations.
Assists with the organization of athletic events and participates in public relations and community service activities.
Supervises student support staff throughout the employment cycle; coordinates work activities and routinely participates in training and evaluation; assists Athletics staff with the student hiring process and required employment paperwork/documentation; communicates with students throughout process as needed.
Performs other reasonable duties as assigned.
Minimum Qualifications
Education and Experience:
Bachelor’s degree preferred; professional knowledge equivalent to a bachelor’s degree required
Requires at least 3 years of professional office experience; experience in the contract review, procurement and requisition/purchase order process, spreadsheet reporting and budget monitoring required
Experience in a collegiate environment, Banner and Procurement Cards highly preferred
Other Skills and Abilities:
Proficient in Microsoft Office Suite
Excellent customer service skills
Strong verbal and written communication skills
Demonstrated ability to organize and work independently and as part of a team
Have or obtain a valid driver’s license
Job Description Summary
Under the supervision of the Director of Athletics (AD), the Coordinator will assist the AD and staff in the organization and management of day to day business functions. Including but not limited to answering phones, preparing reports, inputting requisitions, paying purchase orders and contract review.
Hours of Availability
Background Check Statement
Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation
DOES
NOT
automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate.
Requisition Detail Information
| Requisition Number | FY20564NF | | Open Date | 04/01/2024 | | Will this job have a specific close date? | No | | Close Date | | | Special Instructions to Applicants | |
Supplemental Questions
Required fields are indicated with an asterisk (*).
-
* How did you hear about this employment opportunity?
- MUW Departmental Announcement
- MUW Human Resources Office
- MUW Website
- Mississippi Employment Service
- Local Newspaper
- In-state Newspaper
- Out-of-state Newspaper
- The Chronicle of Higher Education
- HigherEdJobs.com
- Friend
- Journal/Periodical
- Off-campus Recruitment
- Women/Minority Publication
- Contacted by department and invited to apply
- Other
- The Academic Network (TAN)
-
* Are you currently authorized to work in the United States? (Proof of Citizenship or Immigration status will be required upon offer of employment)
- Yes
- No
-
* If hired, would you need sponsorship or work authorization to work for MUW now or in the future? (NOTE: MUW does not sponsor employment visas.)
- Yes
- No
Applicant Documents
Required Documents 1. Resume 2. Cover Letter/Letter of Application Optional Documents
Email us at support@intercollegiate.co with any questions.
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