Coordinator of Athletics Facilities

Posting Details

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Posting Details (Default Section)

Posting Number:

20254554S

Position Title:

Coordinator of Athletics Facilities

Position Type:

Staff

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Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Posting Details (Default Section)

Posting Number:

20254554S

Position Title:

Coordinator of Athletics Facilities

Position Type:

Staff

Location:

Villanova, PA

Recruitment Type:

Internal/External Applicants

Work Schedule:

full-time/12-months

Avg Hours Week

Department:

730-Athl - The Pavilion

Position Summary:

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
• Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Coordinator of Athletics Facilities position is responsible for the daily supervision and maintenance of athletics facilities and events, including event preparation and event management. Duties include facility management and maintenance, facilities access systems and work order systems for Athletics.

All duties must be performed in compliance with University, Conference, and NCAA rules and regulations.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties and Responsibilities:

Game and Event Management

• Assist in managing all duties for Villanova Athletics events, special events and outside events, as assigned.
• Serve as primary contact for game day management for sports, as assigned. Complete and distribute Olympic sport event manuals for all assigned sports.
• Communicate with visiting teams to schedule practice times, arrival/parking procedures, locker room availability, etc.
• Hire, train, and supervise all associated student staff and game-day event staff.
• Serves as liaison to assigned campus operating units who require athletic facilities or are involved in athletic department events:
• Serve as primary contact and responsible for managing annual campus events, as assigned.
• Assist with event management for men’s and women’s Basketball, Football, Commencement, Big East Championships, and other larger events held in Athletics facilities.
• Assist with the scheduling of Athletics facilities.

Facility Management

• Responsible for various setups and breakdowns for events including but not limited to setting up tables and chairs, staging, carrying equipment, and monitoring for cleanliness,
• Assist with project management on various facility maintenance, renovation, and / or construction projects.
• Responsible for the building management and maintenance of Athletics facilities as assigned.

Perform other duties as assigned.

Minimum Qualifications:

Formal Education

• Bachelor’s Degree in relevant professional field (e.g. Sport Management, Business Administration or related discipline)/

Work Experience

• 0-2 years experience in athletics administration, preferably with exposure to facilities and events management/

Work Skills (e.g., written and verbal communication skills)

• Ability to manage multiple projects under strict deadlines in a fast-paced environment/
• Strong organizational and verbal/written communication skillls.
• Collaborative team player with flexibility to work evenings, weekends, and holidays.
• Detail-oriented and proactive problem solver.

Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)

• Familiarity with how collegiate athletics events operate, including basic game flow and facility needs.
• Awareness of safety expectations, crowd considerations, and general event-readiness standards.
• Understanding of University policies and basic guidelines that apply to athletics spaces and events.
• General understanding of how campus partners (Facilities, Public Safety, Custodial, Parking) support operations.

Equipment Knowledge

• Proficiency with personal computer applications (word processing, spreadsheets, database, on-line work order systems).

Other

• Professional work environment with significant night and weekend hours.
• Strong integrity and character who shares a commitment for knowing and complying with NCAA, Conference, and University rules.

Preferred Qualifications:

Formal Education

• Master’s Degree in Sport Administration or related field.

Work Experience

• Two to three years of experience in athletics administration or intercollegiate sports management.
• Experience in a managerial or leadership role directing students and/or graduate extern.

Physical Requirements and/or Unusual Work Hours:

Tools, machinery and equipment used:

• Utility carts, grounds equipment, etc..

Environmental conditions: (any unusual/adverse conditions such as exposure to chemicals, noise, illumination, air quality, weather exposure etc.).

• Some outdoor work in varying weather conditions

Physical requirements:

• Professional office and athletic venue settings.
• Significant evening, weekend, and holiday hours required to support Athletics schedules.
• Physical requirements include lifting, carrying, and setting up equipment; standing for extended periods during events; and outdoor work in varying weather conditions.

Special Message to Applicants:

Posting Date:

12/16/2025

Closing Date (11:59pm ET):

Salary Posting Information:

This position falls within salaried grade 12 and the range for this position is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.

Salary Band:

12

Job Classification:

exempt

References Needed

References Needed

| Minimum Number of References Needed | 3 | | Maximum Number of References Needed | 3 |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first hear of this employment opportunity?

   • Indeed.com
   • Higheredjobs.com
   • LinkedIn
   • Glassdoor
   • Chronicle Vitae
   • Academic Keys
   • PA CareerLink/JobGateway
   • Professional Affiliation/Trade Website
   • Diversity Association/Publication Website
   • Advertisement in Academic or Professional Publication
   • Referred by a current employee
   • Referred by a friend, family member, or former employee
   • Heard about it at a conference or career fair
   • Browsing the Villanova website
   • Cabrini University employee
   • Other

2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

(Open Ended Question)

1. * An individual associated with a prospective student-athlete is defined as: • Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and • Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: • Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers • Relatives • Strength Coach • Advisors Consistent with the above definition for what constitutes associated, are you associated with any: • Basketball (men’s or women’s) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N

   • Yes
   • No

2. * An individual associated with a prospective student-athlete is defined as: • Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and • Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: • Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers • Relatives • Strength Coach • Advisors Consistent with the above definition for what constitutes associated, are you associated with any: • Current VU basketball (men’s or women’s) student-athletes? Y N

   • Yes
   • No

Documents needed to complete your application:

Required Documents 1. Resume / Curriculum Vitae 2. Cover Letter / Letter of Interest

Optional Documents 1. Other Document

Apply Now

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