Coordinator of Business Operations

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is looking to fill the position of Coordinator of Business Operations. Reporting to the Assistant Athletics Director, Business Operations, the Coordinator of Business Operations provides administrative support for several Olympic sports and is a key member of the Athletics Business Office.

Duties and Responsibilities:

• Leads day-to-day business operations for assigned sports, including but not limited to:

  • Reconciling credit card transactions and travel reimbursements
  • Reviewing expense reports for accuracy and monitoring approval flow
  • Creating requisitions and facilitating contract approval process
  • Tracking budgets for accuracy and making corrections when necessary
  • Providing detailed forecasts of future expenses
  • Completing other essential operations tasks

• Manages and updates all Business Office policies and procedures

• Completes Business Office administrative tasks including but not limited to purchasing, coordination with external vendors, and centralized email delegation

• Provides exemplary customer service to all sports and units

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is looking to fill the position of Coordinator of Business Operations. Reporting to the Assistant Athletics Director, Business Operations, the Coordinator of Business Operations provides administrative support for several Olympic sports and is a key member of the Athletics Business Office.

Duties and Responsibilities:

• Leads day-to-day business operations for assigned sports, including but not limited to:

  • Reconciling credit card transactions and travel reimbursements
  • Reviewing expense reports for accuracy and monitoring approval flow
  • Creating requisitions and facilitating contract approval process
  • Tracking budgets for accuracy and making corrections when necessary
  • Providing detailed forecasts of future expenses
  • Completing other essential operations tasks

• Manages and updates all Business Office policies and procedures

• Completes Business Office administrative tasks including but not limited to purchasing, coordination with external vendors, and centralized email delegation

• Provides exemplary customer service to all sports and units

Knowledge/Skills/Abilities:

• Excellent interpersonal, organizational, and communication skills
• Strong problem-solving and creative thinking skills
• Works effectively with a broad range of constituencies including coaches, staff, student-athletes, and external vendors
• Understanding of business process and industry trends
• Clear ability to maintain confidentiality
• Interest in and enthusiasm for working in intercollegiate athletics

Minimum Qualifications:

Education: Bachelor's degree required.

Preferred Qualifications:

Experience:

• Prior business office or administrative support experience in higher education or athletics
• Experience with Workday or similar ERP system
• Understanding of NCAA related policies and procedures

About the Position:

The anticipated hiring range is commensurate with qualifications and experience. The selected candidate will pass a background check. This position will not sponsor applications for immigration now or in the future. This is a full-time position with UVa benefits. Employees benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off

• Parental and Community Service Leave

• Health plan with options to meet healthcare and financial needs available immediately

• Retirement benefits

• Tuition and professional development benefits after the first six months of employment

• Employee wellness program featuring activities to earn up to $500/year.

To Apply:

Please do not forward any applicant materials directly to staff of the Department of Athletics, as only applications received through this system will be considered. This position is open until filled, and the priority deadline for applications is November 21, 2025.

Please apply through through the UVA job board, search for R0078156 and complete an application online. Requested application materials include a letter of interest or cover letter, resume or curriculum vitae, and contact information for three professional references. Applications that do not contain all of the required documents will not receive full consideration. For information regarding the position or the application process, please contact Michele Jarman, Academic Recruiter.

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.

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