Coordinator of Corporate, Donor, Community Relations and Events

Position Department: Athletics Administration

Position Type: Staff Part-Time

Overview:

The Coordinator of Corporate, Donor, Community Relations and Events position supports RMU Athletics in raising, stewarding, and growing private and corporate support for Colonial student-athletes. The role cultivates and stewards donors, services corporate partners, plans and executes department events, and builds lasting ties between RMU Athletics and the Pittsburgh community. This position is a front line ambassador for the department and helps convert community goodwill into sustained investment in student-athlete success.

Responsibilities:

• Fundraising (approximately 30%) * Manage an assigned portfolio of annual fund donors and prospects, with a focus on acquisition, renewal, and upgrades. * Support annual giving campaigns, including Day of Giving, sport specific recurring giving campaigns, and Varsity Club appeals. * Conduct cultivation and solicitation visits, calls, and outreach in partnership with Madeline Menzie and development staff. * Use department events as cultivation and solicitation opportunities with key donors and prospects. * Track all contacts, gifts, and pledges in the university donor database and report progress toward goals.
• Donor Stewardship (approximately 20%) * Develop and carry out a stewardship plan that thanks, recognizes, and reports impact to donors at every giving level. * Coordinate timely gift acknowledgments, impact reports, and personal touch points from coaches and student-athletes. * Plan donor recognition opportunities, including game day hospitality, behind the scenes experiences, and recognition listings. * Partner with student-athletes and SAAC on thank you initiatives that connect donors to the people they support.
• Corporate Partnerships (approximately 15%) * Identify and cultivate local and regional businesses for sponsorship and partnership opportunities. * Service existing corporate partners, ensuring contractual benefits such as signage, hospitality, and promotions are delivered and documented. * Prepare proposals, partner recaps, and renewal materials in coordination with the department's multimedia rights holder, as applicable.
• Community Relations (approximately 15%) * Coordinate student-athlete community service, school visits, youth clinics, and appearances. * Build relationships with civic organizations, chambers of commerce, schools, and alumni groups in the Pittsburgh region. * Represent RMU Athletics at community events and identify outreach that drives attendance, engagement, and giving. * Track and report community engagement hours and outcomes.
• Events (approximately 20%) * Plan and execute signature athletics events, including golf outings, Tip Off, donor receptions, and community nights. * Manage event logistics, including budgets, timelines, venues, vendors, catering, invitations, and RSVPs. * Coordinate game day hospitality and premium experiences for donors and corporate partners. * Recruit and manage event volunteers and student-athlete participation. * Conduct post event evaluations, tracking attendance, revenue, and follow up actions.

Position Department: Athletics Administration

Position Type: Staff Part-Time

Overview:

The Coordinator of Corporate, Donor, Community Relations and Events position supports RMU Athletics in raising, stewarding, and growing private and corporate support for Colonial student-athletes. The role cultivates and stewards donors, services corporate partners, plans and executes department events, and builds lasting ties between RMU Athletics and the Pittsburgh community. This position is a front line ambassador for the department and helps convert community goodwill into sustained investment in student-athlete success.

Responsibilities:

• Fundraising (approximately 30%) * Manage an assigned portfolio of annual fund donors and prospects, with a focus on acquisition, renewal, and upgrades. * Support annual giving campaigns, including Day of Giving, sport specific recurring giving campaigns, and Varsity Club appeals. * Conduct cultivation and solicitation visits, calls, and outreach in partnership with Madeline Menzie and development staff. * Use department events as cultivation and solicitation opportunities with key donors and prospects. * Track all contacts, gifts, and pledges in the university donor database and report progress toward goals.
• Donor Stewardship (approximately 20%) * Develop and carry out a stewardship plan that thanks, recognizes, and reports impact to donors at every giving level. * Coordinate timely gift acknowledgments, impact reports, and personal touch points from coaches and student-athletes. * Plan donor recognition opportunities, including game day hospitality, behind the scenes experiences, and recognition listings. * Partner with student-athletes and SAAC on thank you initiatives that connect donors to the people they support.
• Corporate Partnerships (approximately 15%) * Identify and cultivate local and regional businesses for sponsorship and partnership opportunities. * Service existing corporate partners, ensuring contractual benefits such as signage, hospitality, and promotions are delivered and documented. * Prepare proposals, partner recaps, and renewal materials in coordination with the department's multimedia rights holder, as applicable.
• Community Relations (approximately 15%) * Coordinate student-athlete community service, school visits, youth clinics, and appearances. * Build relationships with civic organizations, chambers of commerce, schools, and alumni groups in the Pittsburgh region. * Represent RMU Athletics at community events and identify outreach that drives attendance, engagement, and giving. * Track and report community engagement hours and outcomes.
• Events (approximately 20%) * Plan and execute signature athletics events, including golf outings, Tip Off, donor receptions, and community nights. * Manage event logistics, including budgets, timelines, venues, vendors, catering, invitations, and RSVPs. * Coordinate game day hospitality and premium experiences for donors and corporate partners. * Recruit and manage event volunteers and student-athlete participation. * Conduct post event evaluations, tracking attendance, revenue, and follow up actions.

Minimum Qualifications:

• Bachelor's degree in sport management, marketing, communications, nonprofit management, business, or a related field.
• At least one year of experience in fundraising, sales, sponsorship, donor relations, or community outreach, which may include internships or graduate assistantships.
• Strong written and verbal communication skills, with comfort speaking to donors, business leaders, and community groups.
• Organized and detail oriented, able to manage multiple projects, events, and deadlines.
• Ability to work evenings, weekends, and home athletic events as needed.
• Commitment to a student-athlete centered approach and to representing RMU with integrity.

Exemption Status: Non-Exempt

Act 153 Clearance Required: No

Required To Pass a Motor Vehicle Report Check (If driving on behalf of the University): Yes

Required to Pass a Credit Check: Yes

Additional Posting Information: None

Special Applicant Instructions: None

Commitment to Diversity:

RMU complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin.

Reasonable Accommodation Notice:

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please email humanresources@rmu.edu or call us at (412) 397-6270 if you require a reasonable accommodation to apply for a job or to perform your job.

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