Coordinator of Men's Basketball Operations (RP)

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). One (1) year of full-time experience in administrative responsibilities in the sport of basketball (team scheduling, budget preparation & administration, facility usage, public relations, fundraising, community service and other daily operations for the program) or as a college basketball player and/or coach.

Preferred Qualifications:
Additional years (2+) of full-time experience in administrative responsibilities in the sport of basketball (team scheduling, budget preparation & administration, facility usage, public relations, fundraising, community service and other daily operations for the program) or as a college basketball player and/or coach. Previous experience in an athletic department setting. Previous experience with a Division I Athletic Program. Experience working with Financial Aid and/or Housing. Experience with supervision of student staff, interns and/or graduate assistants. Understanding of NCAA Compliance Rules (played a Division I, II or III sport, coached in collegiate athletics or as a staff member in a collegiate athletic program).

Brief Description of Duties:
The Coordinator of Men’s Basketball Operations is responsible for the oversight of a variety of administrative tasks associated with the efficient operation of a Division I men’s basketball program. This position will report directly to the head men’s basketball coach and will be the primary liaison with various athletic department staff members. The coordinator will be responsible for overseeing and coordinating team travel, scheduling of practices & facilities, official visits & recruiting records, fundraising initiatives, alumni events, ticket requests, housing, financial aid, video needs, operating budgets, equipment purchases & disbursement, camps & clinics, and academic success of student-athletes for each program. In addition, this position will require you to travel with each team throughout the season and train & supervise team managers. Other duties as assigned by the Head Men’s Basketball Coach.

• Compliance:

  • The coordinator will serve as the liaison to the Compliance Office for the Men’s Basketball program. Responsibilities include, but are not limited to, oversight of official/unofficial visit and student-athlete complimentary ticket requests, coordinating on-campus visits (setting up itinerary, processing approvals, hospitality money disbursement), and documenting/tracking recruiting activity for both coaching staffs. Additional compliance related duties include processing all official/unofficial visit and contact/evaluation information with the department compliance office as well as creating and maintaining a recruiting database.

Coordinator of Men's Basketball Operations (RP)

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). One (1) year of full-time experience in administrative responsibilities in the sport of basketball (team scheduling, budget preparation & administration, facility usage, public relations, fundraising, community service and other daily operations for the program) or as a college basketball player and/or coach.

Preferred Qualifications:
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Additional years (2+) of full-time experience in administrative responsibilities in the sport of basketball (team scheduling, budget preparation & administration, facility usage, public relations, fundraising, community service and other daily operations for the program) or as a college basketball player and/or coach. Previous experience in an athletic department setting. Previous experience with a Division I Athletic Program. Experience working with Financial Aid and/or Housing. Experience with supervision of student staff, interns and/or graduate assistants. Understanding of NCAA Compliance Rules (played a Division I, II or III sport, coached in collegiate athletics or as a staff member in a collegiate athletic program).

Brief Description of Duties:
The Coordinator of Men’s Basketball Operations is responsible for the oversight of a variety of administrative tasks associated with the efficient operation of a Division I men’s basketball program. This position will report directly to the head men’s basketball coach and will be the primary liaison with various athletic department staff members. The coordinator will be responsible for overseeing and coordinating team travel, scheduling of practices & facilities, official visits & recruiting records, fundraising initiatives, alumni events, ticket requests, housing, financial aid, video needs, operating budgets, equipment purchases & disbursement, camps & clinics, and academic success of student-athletes for each program. In addition, this position will require you to travel with each team throughout the season and train & supervise team managers. Other duties as assigned by the Head Men’s Basketball Coach.

• Compliance:

  • The coordinator will serve as the liaison to the Compliance Office for the Men’s Basketball program. Responsibilities include, but are not limited to, oversight of official/unofficial visit and student-athlete complimentary ticket requests, coordinating on-campus visits (setting up itinerary, processing approvals, hospitality money disbursement), and documenting/tracking recruiting activity for both coaching staffs. Additional compliance related duties include processing all official/unofficial visit and contact/evaluation information with the department compliance office as well as creating and maintaining a recruiting database.

• Business Operations

o Monitoring operating budgets for each program and ensuring that expenditures are within budget guidelines and working with the business office on all purchases and budget requests.

o Coordinating all aspects of team travel to include processing itinerary with business office to ensure on-time departures, lodging reservations, transportation and disbursement and reconciliation of meal advances. Additional duties include scheduling and ordering pre-game meals for all home contests and acting as liaison with host institutions to secure practice/shoot-around times/locations, meeting space, locker rooms, and team meals.

o Working with equipment room staff on team equipment purchases, orders and disbursements. Maintain and track equipment inventory.

• Scheduling:

  • The coordinator is responsible for scheduling all practices (home and away) and securing facilities with athletic department staff. This includes negotiating court time, providing practice schedules to support staff and setting up court in advance for practices and shoot-arounds. Additional scheduling responsibility includes working with each sport’s supervisor in completing home and away competition schedules (including negotiating guarantee games).

• Financial Aid/Housing:

  • The coordinator is the liaison with the Sr. Associate AD/SWA in dealing with all housing issues for the Men’s Basketball program. This includes troubleshooting room assignments and scheduling intercession housing for student-athletes. The coordinator will also work with the Financial Aid Office to initiate grant-in-aid requests for prospective student-athletes.

• Academic Success of Student-Athletes

  • The coordinator will work closely with the Student-Athlete Development staff to track the academic progress of Men’s basketball athletes. This includes, providing team travel and practice schedules to notify professors of missed class dates, assisting with scheduling of classes and ensuring degree progression, monitoring student-athlete class attendance, supervising study hall as needed, and meeting frequently with student-athletes to discuss potential academic problems/difficulties.

• Team Managers:

  • The coordinator will be responsible for identifying, training and supervising student managers for the Men’s Basketball program. This includes soliciting the student body to secure managers to assist with operations during practices and away contests.

• Video Management:

  • As allowable by the NCAA and America East Conference rules, the coordinator will be responsible for handling all videotape needs for the Men’s Basketball program. This includes coordinating tape exchange for conference and non-conference opponents, splicing game film and making player cut ups.

• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:
This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

In addition to the employee's base salary, this position is eligible for $3,087 UUP annual location pay, paid biweekly.

Evening and weekend work will be required at times.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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Job Number:

2401193

Official Job Title:Division I Coaching Assistant (RP)

Job Field

:Administrative & Professional (non-Clinical)

Primary Location

:US-NY-Stony Brook

Department/Hiring Area:Department of Athletics

Schedule

:Full-time

Shift

:VariableShift Hours:8:30 a.m. - 5:00 p.m.

Posting Start Date

:Apr 3, 2024

Posting End Date

:Apr 18, 2024, 3:59:00 AM

Salary:$45,000 - $56,000

Appointment Type:Term

Salary Grade:SL1

SBU Area:Stony Brook University