Departmental Assistant (Admin I)

EXPIRED

Notice: If you are seeing this position posted on a job board other than the official Meredith College career posting page, please know that any pay range included is not authorized or approved by Meredith College and may not reflect the actual pay rate for the position.

Performs a variety of office support and/or administrative duties for Athletic Director and coaches. Position is part-time (25-29 hours per week) and is eligible for limited benefits.

Duties:
- Manage department budget, including reporting expenditures and revenues for 10 sports teams.
- Create and/or process purchase orders, invoice payments, credit card reconciliation.

Notice: If you are seeing this position posted on a job board other than the official Meredith College career posting page, please know that any pay range included is not authorized or approved by Meredith College and may not reflect the actual pay rate for the position.

Performs a variety of office support and/or administrative duties for Athletic Director and coaches. Position is part-time (25-29 hours per week) and is eligible for limited benefits.

Duties:
- Manage department budget, including reporting expenditures and revenues for 10 sports teams.
- Create and/or process purchase orders, invoice payments, credit card reconciliation.
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- Support office management including ordering and maintaining supplies and equipment, creating program announcements, supporting departmental/program events, greeting students & visitors/answering phone, interdepartmental communication, filing, campus errands, updating bulletin boards, maintaining and monitoring budget, maintaining security of files and departmental records.
- Monitor the safety and condition of department/program facilities and report needs.
- Coordinate the scheduling of internal and external events as well as summer sports camps for program facility areas.
- Coordinate and manage arrangements for meetings, conferences, travel and special events for the Athletics staff, coaches, and teams.
- Serve as contact for and provide information to current and prospective students, as well as community members interested in programs you serve.
- Perform other miscellaneous duties as needed or assigned.

Skills Needed:
- Excellent communication skills, organizational ability, time management, initiative, maturity, professionalism and customer-service attitude.
- Must be able to effectively communicate, verbally and in writing, with supervisor, coworkers, customers and others.
- Strong computer skills including extensive experience with Microsoft Office Suite, Google Suite.
- Experience with or ability to learn web software associated with budget processes.
- Experience in an academic setting is preferred. Some experience in a sport or recreational setting helpful.

Key interfaces:
- Interacts regularly with Athletic Director, staff, coaches, and students in the College.

Education & Experience:
- High school diploma required. College experience helpful.

Working conditions & physical demands:
- Must be available to work on campus.
- General office setting with moderate noise level.
- May occasionally have to lift objects weighing up to 25 lbs.

To apply: Complete the online application. Attach a letter of application and resume. Include within the application a list of three references. Review of applications will begin immediately and continue until the position is filled.

Required Documents:
- Cover Letter
- Resume