Director / Game Day Operations

Job Description

The Virginia Tech Department of Athletics embraces the core values of Integrity, Service, Honor, Excellence, and Strong Together. Guided by our motto, Ut Prosim (That I May Serve), we are committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community.

The Director / Game Day Operations will provide operational guidance to the Game Day Operations staff and will work with a dynamic team of event professionals to organize athletic events. Responsibilities include: Organizing home events, tournaments, and special events. Serve as a liaison for officials and game personnel. Ensure game operations run on schedule and according to the ACC and NCAA rules. Coordinate ball retrieval personnel for individual sports. Hire and schedule qualified game personnel to operate scoreboards, shot clocks, sound systems, etc. Collaborate on logistics with essential personnel; police, rescue, concession, facilities, event staff, marketing, parking, etc. Monitor crowd behavior and report any issues to appropriate staff. Enforce emergency procedures and communicate with campus safety/security as needed. Manage inventory and maintain athletic equipment and supplies used during games. Support event promotions, ticketing, and fan engagement activities. Assist when needed for postseason tournaments and special events. Manage master schedule for home contests, practices, camps, and special events. Manage campus EMS scheduling system for Athletic Teams in coordination with appropriate University and Athletics colleagues. This position operates in a fast-paced, high-visibility environment that includes on-site event management and office-based administrative work including written correspondence, invoicing, and Banner Time Entries. Frequent evening and weekend work are required to support athletic contests and departmental events. This position reports directly to the Sr. Associate AD / Game Operations.

Required Qualifications

Bachelors degree in sports management or related field with relevant experience, or a master's degree.
Previous experience with project coordination, event planning or a related field.
Previous experience in intercollegiate or professional sports.
Dependable, punctual, and able to work flexible hours (nights and weekends required).
Strong communication and organizational skills.
Ability to work under pressure in a fast-paced environment with the ability to make quick decisions, and handle multiple tasks during live events.
Willingness to work indoors and outdoors in various weather conditions.
Proficiency in the use of Microsoft Office applications.

Preferred Qualifications

Job Description

The Virginia Tech Department of Athletics embraces the core values of Integrity, Service, Honor, Excellence, and Strong Together. Guided by our motto, Ut Prosim (That I May Serve), we are committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community.

The Director / Game Day Operations will provide operational guidance to the Game Day Operations staff and will work with a dynamic team of event professionals to organize athletic events. Responsibilities include: Organizing home events, tournaments, and special events. Serve as a liaison for officials and game personnel. Ensure game operations run on schedule and according to the ACC and NCAA rules. Coordinate ball retrieval personnel for individual sports. Hire and schedule qualified game personnel to operate scoreboards, shot clocks, sound systems, etc. Collaborate on logistics with essential personnel; police, rescue, concession, facilities, event staff, marketing, parking, etc. Monitor crowd behavior and report any issues to appropriate staff. Enforce emergency procedures and communicate with campus safety/security as needed. Manage inventory and maintain athletic equipment and supplies used during games. Support event promotions, ticketing, and fan engagement activities. Assist when needed for postseason tournaments and special events. Manage master schedule for home contests, practices, camps, and special events. Manage campus EMS scheduling system for Athletic Teams in coordination with appropriate University and Athletics colleagues. This position operates in a fast-paced, high-visibility environment that includes on-site event management and office-based administrative work including written correspondence, invoicing, and Banner Time Entries. Frequent evening and weekend work are required to support athletic contests and departmental events. This position reports directly to the Sr. Associate AD / Game Operations.

Required Qualifications

Bachelors degree in sports management or related field with relevant experience, or a master's degree.
Previous experience with project coordination, event planning or a related field.
Previous experience in intercollegiate or professional sports.
Dependable, punctual, and able to work flexible hours (nights and weekends required).
Strong communication and organizational skills.
Ability to work under pressure in a fast-paced environment with the ability to make quick decisions, and handle multiple tasks during live events.
Willingness to work indoors and outdoors in various weather conditions.
Proficiency in the use of Microsoft Office applications.

Preferred Qualifications

Experience with leadership and/or supervising.
Experience with University systems such as Banner and/or HokieMart.
Experience using Teamworks software.

Pay Band

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Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Restricted

Salary Information

$55,000 to $60,000. Commensurate with experience.

Hours per week

40+. Nights and weekends as needed.

Review Date

3/10/2026

Additional Information

SEE MORE ABOUT WORKING IN VT ATHLETICS AT HTTPS://BEAHOKIE.COM/EMPLOYEE/ 

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Stuart Cochran  at stuart@vt.edu  during regular business hours at least 10 business days prior to the event.

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