Director of Budget and Finance - Athletics

EXPIRED

Posting Details

Position Information

Position Title

Director of Budget and Finance - Athletics

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Posting Details

Position Information

Position Title

Director of Budget and Finance - Athletics

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Division

Administration

Department

Athletics

Number of hours per week

37.5

Days to be worked

Monday, Tuesday, Wednesday, Thursday, Friday

Months per year

Fiscal (12 months)

If modified, list months

Job Type

Full-Time

Campus

Main Campus

If other location, please indicate

Position Number

075920

Advertised Salary

Commensurate with experience & education

Pay Basis

Monthly

Job Description

The Director of Budget and Finance plays a pivotal role in ensuring the financial stability and success of the Division I College Athletics Program. This position requires a strategic mindset, financial acumen, and a commitment to advancing the program’s goals within a dynamic collegiate sports environment. This position oversees the program’s financial operations, budgeting, forecasting, and reporting to ensure effective allocation of resources and compliance with financial policies and regulations.

1.

Financial Planning and Budgeting:

o Develop, implement, and monitor the annual operating budget for the Athletics program.

o Collaborate with department heads and coaches to create budgetary plans aligned with program goals and objectives.

o Analyze historical financial data and trends to forecast future financial needs and make informed budgetary decisions.

2.

Financial Reporting and Analysis:

o Generate regular financial reports and dashboards for senior leadership, highlighting key performance metrics, budget variances, and financial health.

o Provide comprehensive financial analysis and insights to support strategic decision-making and resource allocation.

o Evaluate the department’s annual operating budget request and make recommendations to the Executive Assoc. AD for Admin and the Director of Athletics.

3.

Resource Allocation:

o Allocate funds in accordance with program priorities, ensuring efficient and effective use of resources.

o Assess funding requests from various departments within the athletics program, weighing financial implications and program needs.

4.

Compliance and Regulatory Oversight:

o Ensure adherence to

NCAA

, conference, and university financial policies and guidelines.

o Coordinate and support audits and financial reviews, providing accurate documentation and explanations as required.

o Maintain a working list of current and incoming athletes.

o Assist in the preparation of departmental, university,

NCAA

and government reports, studies, and surveys.

o Maintain and submit reports and forms related to student-athlete financial aid, scholarship renewals and reductions.

o Supervise athletics event management/facility scheduling and staffing of athletics home contests.

o Oversee, reconcile, and consult with the Director of Athletics on status of all departmental and camp budgets.

o Collect and review countable athletically related activities logs. Accept or flag for additional review.

5.

Financial Process Improvement:

o Identify opportunities to streamline financial processes, enhance reporting accuracy, and implement best practices.

o Work collaboratively with relevant stakeholders to optimize financial procedures and systems.

6.

Team Leadership and Development:

o Supervise and lead a team responsible for financial operations, including payroll, accounts payable, and budget administration.

o Foster a collaborative and results-oriented team culture, promoting professional growth and development.

7.

Fundraising and Revenue Generation:

o Collaborate with the Athletics Director and development team to support fundraising initiatives, donor engagement, and revenue-generating activities.

o Provide financial insights and projections to assist in strategic fundraising planning.

8.

Procurement and Departmental Operations

o Process, verify and reconcile departmental business operations, including invoices, deposits, check requests, travel expense forms, purchase orders, and credit card statements.

o Approve, manage, and record all financial transactions both expenditure and revenue to the Athletic Department’s departmental operational accounts and departmental fundraising accounts.

o Initiate budget transfers and expense transfers requested by the department.

o Act as a resource for the coaching staffs in the purchasing of equipment and supplies.

o Act as the primary contact for coaches and staff during the completion of travel and related financial paperwork.

o Work with University Advancement to process donation checks, track balances, and manage the expense processing for fundraising accounts.

Minimum Qualifications

· Bachelor’s degree in Finance or Accounting (Master’s degree preferred).

· Minimum five years of relevant fiscal management experience, preferably in an athletics or collegiate setting.

· Strong understanding of

NCAA

and conference financial regulations and compliance preferred.

· Proficiency in financial analysis, budgeting, and reporting tools.

· Excellent communication and people skills for effective collaboration and relationship-building.

· Demonstrated leadership abilities and experience managing a team.

· Diligence, organizational skills, and the ability to manage multiple priorities.

Special Instructions to Applicants

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the “Transcript” section.

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Open Date

05/29/2024

Close Date

06/13/2024

Job Category

Administrative/Professional

Requisition Number

Benefits

Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.

Quick Link

https://jobs.tnstate.edu/postings/7368

Reference Letter

References

| Minimum References Required | 2 | | Recommendation Deadline | |

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents 1. CV/Resume 2. Cover Letter 3. Transcript 1 Optional Documents 1. Transcript 2 2. Transcript 3

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