Director of Lacrosse Operations

Position Details

Position Information

Posting date

06/24/2024

View Full Description

Position Details

Position Information

Posting date

06/24/2024

Apply Now

Closing date

Open Until Filled

Yes

Position Number

1128932

Position Title

Director of Lacrosse Operations

Department this Position Reports to

Head Coach - Men's and Women's Lacrosse

Hiring Range Minimum

Please Inquire.

Hiring Range Maximum

Please Inquire.

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

Oversees all administrative functions of the Women’s and Men’s Lacrosse Office. Manages the flow and exchange of information, streamlines interactions with important constituents, and drives key initiatives on behalf of both head lacrosse coach coaches. Assumes a wide variety of administrative responsibilities that require independent judgment and decision making with respect to College and Athletic Department guidelines.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Excellent interpersonal and communication skills.

Strong organizational and problem-solving skills.

Ability to work effectively with a wide range of constituents, including students, parents, faculty, staff. alumni, and other important program supporters.

Ability to exercise judgment, confidentiality, and discretion in sensitive situations.

Ability to work independently in a fast-paced, complex environment, and to respond quickly to changes in the workplace.

Strong computer skills.

Evening and weekend hours required in addition to regular weekday schedule, including travel for away games and presence at home games.

Commitment to diversity and to serving the needs of a diverse population.

Preferred Qualifications

Experience in intercollegiate athletics, preferably coaching and/or playing Division I lacrosse.

Department Contact for Recruitment Inquiries

Kelley O'Rourke

Department Contact Phone Number

Kelley.M.O'Rourke@dartmouth.edu

Department Contact for Cover Letter and Title

Sean Kirwan, Head Coach, Men's Lacrosse and Alex McFadden, Head Coach, Women's Lacrosse

Department Contact's Phone Number

Sean.C.Kirwan@dartmouth.edu

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Yes

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.e...

Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/post...

Key Accountabilities

| Description |
Administration

• Works under the general direction of both Head Coaches, but also works directly to support the assistant lacrosse coaches.
• Primary liaison between the lacrosse staff and the offices within the department and College, including, but not limited to, Compliance, Student Enhancement, Facilities and Operations, Marketing and Promotions, Athletic Training, Strength & Conditioning, Varsity Athletics Communications, Business Office, Equipment Room, and Ticket Office. As well as alumni, prospective student-athletes and their families, media representatives, parents of athletes, and other constituents.
• Organizes and coordinates: facility and practice schedules for men’s, team awards banquet, student-athlete community service, youth clinics, and memberships and professional development opportunities for coaching staff.
• Coordinates all Friends of Dartmouth Lacrosse correspondence, including newsletters, e-mail updates, gift acknowledgements, and letters.
• Plans, organizes and manages special events (e.g., game day activities, receptions, special recognitions, alumni game and annual golf tournament).
• Screens inquiries to both head coaches and strives to reduce unnecessary demands on his/her time.
• Drafts written responses for head coach or responds directly to written and verbal inquiries as appropriate.
• Coordinates travel arrangements for all coaches.
• Represents head coach at selected meetings and functions.
• Hires, supervises, and directs team manager(s).
• Assists and supports the development of competitive scheduling.
• Completes all job responsibilities in compliance with the policies, rules, and regulations of Dartmouth College, the NCAA, ECAC, and the Ivy League. | | Percentage Of Time | 30% |

| Description |
Recruiting

• Develops and maintains a comprehensive electronic recruiting database of all prospects.
• Serves as primary contact with the software company that supports the database.
• Creates and distributes progressive recruiting correspondence.
• Coordinates travel plans, schedules, and documentation for unofficial and official visits.
• Organizes and participates in visits to campus by prospects.
• Serves as liaison with the Deputy Director of Athletics regarding admissions information. | | Percentage Of Time | 25% |

| Description |
Budget Management

• Assists both head coaches in developing the annual zero-based budget.
• Works closely with both head coaches to manage and oversee the ordering of equipment and apparel. Including but not limited to, design, embellishments, and inventory.
• Works closely with athletic administrators to provide oversight of financial matters to ensure that resources are efficiently and effectively utilized and supported by the budget.
• Reviews and approves invoices, purchase orders, and monthly transaction reports.
• Communicates regularly with both head coaches and Business Office regarding status of budget. | | Percentage Of Time | 15% |

| Description |
Team Travel and Operations

• Works with Department’s travel coordinator and independently to plan logistics for away games, including transportation, lodging, meals, snacks, meeting space, audio-visual needs, practice times, and travel itineraries.
• When necessary, travels with a team for away games and serves as on-site coordinator. Maintains open communication with service groups (hotels, caterers, bus companies) to anticipate and/or resolve issues.
• Reconciles all expenses for both men’s and women’s lacrosse team travel. | | Percentage Of Time | 20% |

| Description |
Game Day

• Oversees filming and video capture of all home and away games.
• Liaison with event management staff and Athletic Facilities Office for home games.
• Acts as host for recruits and their parents, and coordinates various pre- and post-game appointments. Arranges pre-game meals.
• Coordinates athlete complimentary admissions with compliance office and ticket office.
• Organizes coaches’ ticket requests.

• Coordinates tickets for prospects and families during recruiting visits. | | Percentage Of Time | 10% |

| -- | Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. | | -- | Performs other duties as assigned. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?

   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)

2. (Open Ended Question)

Documents Needed to Apply

Required Documents 1. Cover Letter 2. Resume Optional Documents 1. Additional Document #1 2. Additional Document #2

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