Director of Operations, Development (Hybrid)

Job Details

Description

Structure

The Director of Operations for Development is an exempt (salaried) position employed by the University of Cincinnati Foundation and reports to the Vice President for Development.

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Job Details

Description

Structure

The Director of Operations for Development is an exempt (salaried) position employed by the University of Cincinnati Foundation and reports to the Vice President for Development.

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Focus

The Director of Operations for Development provides high-level support to the Vice President for Development. Through the direction of the Vice President, the Director of Operations provides strategic coordination and support for the development efforts of the west and regional campus colleges/units, central development teams and athletics. As a strategic partner, this position includes coordination of all critical activities, meetings, and assignments. In addition, this position requires exceptional interpersonal and organizational skills; ability to handle multiple, time-sensitive, complex tasks with great attention to confidentiality and detail; the ability to interact favorably with a diverse range of individuals both internal, external, and throughout the University of Cincinnati; excellent verbal communication and writing skills; ability to exercise independent judgment, work under pressure and, when necessary, work beyond regular office hours.

Specific Duties

• Act as the personal representative of the Vice President to all internal and external parties, help manage and plan the Vice President’s work through frequent communication, follow-up on open items and deadlines, identify and appropriately resolve issues brought to the attention of the Vice President, and prepare, assemble and brief the Vice President for Development on all materials required for daily schedule.
• Manage logistical support for the Vice President, including prepare agendas and record/distribute minutes (as necessary); draft and/or create and prepare correspondence and distribute (mail, email, fed-ex, etc.) internal and external correspondence and documents, as needed; maintain office files and research materials; open/read departmental mail (forward and follow-up, as necessary)
• Independently manage selected assignments, including preparation, analysis and briefing on all key operations data.
• Through the direction of the Vice President, plan and manage the team's annual budget; prepare purchase requisitions; brief Vice President on monthly budget reports, and process related expenses on a timely basis.

• Manage the Operations of Development by supporting college/unit, Central and Athletics development activities:

  • Maintain weekly/monthly/quarterly productivity reporting from the colleges, regional and athletics programs.
  • Assist with Foundation projects, as needed, in support of the direct reports of the Vice President.
  • In coordination with respective AVP and lead development officer, schedule and coordinate all dean’s meetings

• Other duties, as assigned

Requirements

• A minimum of five years of executive level support experience or seven years of progressive high-level administrative support experience.Associates degree, Bachelor’s degree preferred, or a combination of education and related experience will be considered.

• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive

• Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication

• Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.) records management systems, and other business procedures and terminology

Physical Demands

This position is considered to have sedentary work. Exerting up to 10lbs. of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. This position requires:

• Finger use
• Talking
• Hearing
• Repetitive motion of the wrist, hands, and/or fingers

Work Environment

While performing the duties of this job, this position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

The University of Cincinnati Foundation seeks talented, collaborative and mission-focused individuals to join our advancement team in driving philanthropic support for the University of Cincinnati and UC Health. All offers of full-time employment are contingent upon passing a criminal background check and drug test. Positions requiring a degree are also contingent upon education verification.

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