18-Sep-2024
Athletics - Facilities & Operations
91083BR
18-Sep-2024
Athletics - Facilities & Operations
91083BR
Apply NowUniversity Job Title
Events Specialist
Bargaining Unit
None - Not included in the union (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Administration & Operations
Compensation Grade Profile
Supervisor; Senior Associate (23)
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Athletics
Total # of hours to be worked:
37.5
Work Week
Flexible or Non-Standard (for anything other than Standard)
Work Location
Central Campus
Worksite Address
20 Tower Parkway
New Haven, CT 06511
Work Model
On-site
Position Focus:
Directly reporting to the Assistant Athletic Director for Facilities & Operations, this position is primarily accountable for all facility rentals, oversight and supervision of camps/clinics, and third-party agreements.
Primary Responsibilities are reflected below:
Responsible for planning, coordination, oversight and execution of all rental agreements; including camps/clinics, external rentals and campus events for all athletic facilities. Responsible for the promotion, booking, vendor coordination, and contract administration of all rentals. Responsible for booking rentals and responding to inquiries in a timely, effective and proactive manner. Coordinate event planning meetings and/or walkthroughs with various constituents (i.e. rental party, vendors, grounds, facilities, custodial, etc.), as needed.
Coordinate logistics and communication through the event planning process and event execution with all necessary constituents. Develop and enhance operating procedures, implement innovative and creative solutions, and recommend best practices to provide excellent customer service to clients. Responsible for meeting revenue rental goals outlined by Athletics Administration and actively promoting rental opportunities. Manage and monitor operational budgets in a fiscally responsible manner.
Assist with facility management responsibilities (i.e. submitting work requests, graphics enhancements, gameday coverage, etc.) as assigned. Responsible for the management of assigned varsity sport facilities; including scheduling for all varsity games, practices, recreation/club/intramurals and third-party rentals and inputting into appropriate scheduling software. Assist with the management, scheduling, and hiring of staff for assigned varsity sport facilities.
Assist with management of casual and student employment at assigned varsity sport facilities. Work collaboratively with the union on Clerical and Technical employees’ schedules, overtime allocations, grievances, etc. Assist with other duties as assigned in facilities and operations as needed.
Essential Duties
Required Education and Experience
Bachelor’s degree in a related field.
Required Skill/Ability 1:
Strong organizational and communication skills, oral and written.
Required Skill/Ability 2:
Strong customer service skills and ability to build professional relationships with rental groups.
Required Skill/Ability 3:
Ability to think critically and strategically about all aspects of the operation.
Required Skill/Ability 4:
Ability to learn and develop skills in various software used (i.e. 25Live, Salesforce, Bond Sports). Knowledge of MS Office, MS Excel, and Google Documents required.
Required Skill/Ability 5:
Ability to multi-task, work under pressure and meet deadlines.
Weekend Hours Required?
Yes
Evening Hours Required?
Yes
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
Person | Role |
---|---|
Danielle Upham |
Senior Associate Athletic Director, Facilities & Operations |
Ryan Hagen |
Associate Athletic Director, Payne Whitney Gymnasium & Campus Recreation |
Megan Lupini |
Assistant AD, Facilities |
Nadeige Holmes-Fountain |
Assistant Athletic Director, Operations / Director of DEIB for Student-Athletes |
Carlos Pinela |
Assistant Athletics Director, Payne Whitney Gymnasium & Facilities; Director of Aquatics & Director of Bulldog Sports Camp |
Person | Role |
---|---|
Danielle Upham |
Senior Associate Athletic Director, Facilities & Operations |
Ryan Hagen |
Associate Athletic Director, Payne Whitney Gymnasium & Campus Recreation |
Megan Lupini |
Assistant AD, Facilities |
Nadeige Holmes-Fountain |
Assistant Athletic Director, Operations / Director of DEIB for Student-Athletes |
Alec Beatty |
Director of Operations, Facilities & Rentals |
Carlos Pinela |
Assistant Athletics Director, Payne Whitney Gymnasium & Facilities; Director of Aquatics & Director of Bulldog Sports Camp |
Person | Role |
---|---|
Danielle Upham |
Associate Athletic Director, Facilities & Operations |
Ryan Hagen |
Associate Athletic Director, Payne Whitney Gymnasium & Campus Recreation |
Megan Lupini |
Assistant AD, Facilities |
Carlos Pinela |
Assistant Athletics Director, Payne Whitney Gymnasium & Facilities; Director of Aquatics & Director of Bulldog Sports Camp |
Alec Beatty |
Director of Rentals, Facilities & Operations |
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