Event Management- Associate Director

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Position Details

 

Dept Number/Name: 0-0510-000 / Intercollegiate Athletics

College Division: Exec Svcs-Intercol Athletics

Salary Plan: Administrative

Job Code/Title: 9601 / Comm. & Mktg. Officer

Hiring Salary/Salary Range: $50,000/annually

Position Number: 00055050

 

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Position Details

 

Dept Number/Name: 0-0510-000 / Intercollegiate Athletics

College Division: Exec Svcs-Intercol Athletics

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Salary Plan: Administrative

Job Code/Title: 9601 / Comm. & Mktg. Officer

Hiring Salary/Salary Range: $50,000/annually

Position Number: 00055050

 

ORGANIZATIONAL SUMMARY:

The USF Department of Intercollegiate Athletics is an integral part of USF and its mission by sponsoring a diverse and nationally competitive Division I athletic program. The program serves several significant constituencies, including its student-athletes, who are students first. The most important priority of the program is the progress of the student-athletes toward graduation. Other priorities include the health, fitness and emotional development of student-athletes at USF. Intercollegiate Athletics provide a sense of collegiality, allegiance, and pride for students, staff, faculty, alumni, boosters and the greater Tampa Bay community at large and serves as a focal point for their support. Within the framework of competitive excellence, Intercollegiate Athletics at USF is also a contact vehicle leading supporters to a greater awareness of the University's mission, academic programs and prominence as an educational institution.

POSITION SUMMARY:

Reporting to the Associate Directors of Events, this position assists with the planning and execution of event management and facility operations for the University of South Florida Athletics Department. Plans, organizes, and coordinates support groups within the Athletic Department, the University, and external groups. Provides
leadership and organizational skills prior to, during, and after all athletic events to ensure a safe and enjoyable experience for all in attendance. Serves as the main point of contact for security, concessions, visiting team, and officials. In addition, ensures that all daily facilities tasks are being handled and planning of facilities projects, repairs, and
preventative maintenance are all being well communicated and executed. Adheres to all NCAA, Conference, and University rules and regulations.

RESPONSIBILITIES:

Primary sport contact for all gameday operations for Mens Soccer, Womens Lacrosse and track and Field

Ensuring all game management protocols are followed to allow for a safe environment for all student athletes, staff, and fans attending the events. Ensures effective adherence to the applicable national, state, and university crowd control/safety/access codes and policies

Serves as primary liaison between the visiting team coaches, officials, and conference representatives for their assigned sports.

Manages all logistics to ensure a safe and positive experience for these groups.  Prepares logistical packets (i.e. Visiting Team Guides) for use by visiting teams and groups prior to their arrival.

Secondary sport contact for all gameday operations for Women's Basketball and Men's and Women's Tennis. Assists the Primary sport contact with all game management related tasks in preparation for event days.

Football gameday responsibilities will include, but are not limited to, management of our Herd Helpers program and assisting with all setup and breakdown of football games.
Secondary contact for the credentialing system. Support the director of event management with day to day credential operational needs.  Includes but not limited to: managing incoming requests, physically making credentials, keeping an active inventory of the current credentials.

Manages the Indoor Practice Facility- oversees the daily scheduling and facility management of the IPF; manages any external event rentals and/or requests for the building
DV Sport Replay- Hire, train, retain our DV Sport replay technicians for Football, Men's and Women's Basketball.  Schedule replay technicians for the games. Manage any issues with current system. Collaborate with the conference and facility staff on system upgrades and ensure the upgrades happen seamlessly

Assists in coordinating drink order for all athletics events to supply staff with drinks during the events

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a Bachelor's degree in communication, marketing, public relations, technical writing, digital media, or related field, with two years of experience in related positions; or a Master's degree in the fields listed above. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

PREFERRED:

Master's degree with two years of experience in collegiate or professional sports event management
 

USF Tampa

 

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 38047

Posting Date:  10/17/2024

Posting End Date: 10/24/2024

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).

Work Location 

Campus map and location overview: USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF  

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.

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