Event Services Assistant (Hybrid)

EXPIRED

Position Information

General Information

Position Number

STMP15

Working Title

Event Services Assistant (Hybrid)

Division

Athletics

Department

Position Information

General Information

Position Number

STMP15

Working Title

Event Services Assistant (Hybrid)

Division

Athletics

Department

Athletics Venues (Adm)

Work Unit

Student Activity Ctr and Venue Mgmt

Work Location

All Athletic Facilities

Vacancy Open To

All Candidates

Position Designation

Non-Student Temporary

Employment Type

Hours per week

40

Work Schedule

Monday – Friday, 8:00 am-5:00 pm

The incumbent in this position is required to have a regularly flexible schedule to accommodate events schedule, including nights and weekends. Occasional holiday work required.

This position is designated as mandatory staff during adverse weather or emergency events and, when contacted to report to work, the employee is expected to reach the campus as quickly as possible using normal precautions as dictated by adverse weather conditions.

Pay Rate

$14.00/Hour

Minimum Experience/Education

• Recent college graduates or graduate school level with a study emphasis in Sport Management, Public Facility Management, Event Management, or a related field.

Departmental Preferred Experience, Skills, Training/Education:

• Master’s degree preferred
• Experience working in Athletics, Event Management, Facility/Venue Management
• Strong background in customer service, safety, and security
• Knowledge of Microsoft Applications including Word, Excel
• Well organized with the ability to prioritize and handle multiple assignments
• Ability to work independently in a fast-paced environment
• Excellent written and verbal communication skills
• Strong organizational skills
• Detail-oriented

Duties and Responsibilities

Position will serve as a hybrid position serving all athletic facilities including Halton Arena, Jerry Richardson Stadium, Robert & Mariam Hayes Stadium, Sue M. Daughtridge Stadium, Irwin Belk Track and Field Center, Halton-Wagner Tennis Complex and Transamerica Field.

Student Staff Lead: This Position will serve as the athletics student staff liaison. Working closely with the Guest Services Manager to assure all athletic events and outside rentals are properly staffed with student workers.

Administration: This position will work with the department Business Coordinator and Administrative Specialist to streamline all department operations including, but not limited to, department SOP’s, Budget Tracking, Work Orders, etc.

Event Management Responsibilities: Coordinate events as assigned for athletic venues including Barnhardt Student Activity Center and Jerry Richardson Stadium. Assist with high profile events including International Festival, Concerts, Convocation, and Commencement.

Game Management: Serve as primary Game Manager for Men’s Tennis and Women’s Tennis. Assist in Game Management for Volleyball, Football and Track & Field events.

** Event coverage will include but not limited to; event opening and closing responsibilities, assisting event personnel with various functions, and troubleshooting/problem-solving during events as required.

Other event related duties as assigned.

Other Work/Responsibilities

Grounds: assist with the daily use and preventative maintenance of the athletic fields and facilities. Assist with game day setup, event setup, and operations for athletic facilities and events.

Technical Services: assist with administrative and daily technical support functions of the department, including sound systems, lighting, and audiovisual equipment, video presentation.

Building Services: Assist with administrative and daily supervision for the building services staff for the primary building cleaning as well as the set-up and equipment needs of the events for the facility. Assist with event setup, equipment, and operations for athletic facilities and events.

Event Assistants also assist with any special projects related to the management of athletics and public assembly facilities.

Necessary Licenses or Certifications

Proposed Hire Date

07/21/2025

Contact Information

Expected Length of Assignment

11 Months

Posting Open Date

06/19/2025

Posting Close Date

08/11/2025

Special Notes to Applicants

\ **Temporary* staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker’s Compensation provisions.

However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker – i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.

*Special Notes Regarding Eligibility for the High Deductible Health Plan

• Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
• Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance

https://hr.charlotte.edu/ben...

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