Events Producer

EXPIRED

Posting Details

Job Posting Information

Posting Number

PG194156SP

Posting Details

Job Posting Information

Posting Number

PG194156SP

Internal Recruitment

No

Working Title

Events Producer

Anticipated Hiring Range

$50,000 - $55,000

Work Schedule

Monday-Friday, Hours will vary depending on business need. Must be willing to attend evening and weekend events and to travel as requested.

Job Location

Raleigh, NC

Department

University Special Events and Experiences

About the Department

North Carolina State University

was founded in 1887 with the purpose of creating economic, societal and intellectual prosperity for the people of North Carolina. Today NC State is the largest university in North Carolina, with more than 37,000 high-performing students, 9,000 preeminent faculty and staff and 260,000 alumni. NC State is a research-extensive university known for its leadership in science, technology, engineering and mathematics. We’re also at the forefront of teaching and research in agriculture, business, design, education, humanities and social sciences, natural resources, textiles and veterinary medicine. NC State is consistently named as one of the best values in higher education, and many of our programs are ranked at the top of their respective disciplines. We take a great deal of pride in our collaborative, supportive and collegial team culture. All staff are provided opportunities for training and professional development, with an eye to personalized career growth.

University Special Events

is a unit within University Communications whose primary function is to plan and manage events hosted by senior leadership of the university. At its core, the team is responsible for linking live communications events and special activities to the strategic priorities of the university. Activities include directing donor centric experiences, coordinating multi-unit event projects, managing board and leadership events, and creating opportunities to expand brand awareness.

USE

invites thousands of donors, dignitaries, elected officials, media, alumni, members of the community, faculty, staff, students and parents to activities that highlight the excellence and innovation that are hallmarks of NC State University programs, faculty and students.

Essential Job Duties

The Events Producer for University Special Events will assist with the management of events of considerable scope and complexity, requiring previous knowledge of event planning and the associated University processes and procedures. This position will serve as the primary planner for the Chancellor’s athletic entertainment along with other events as assigned.

Responsibilities include but are not limited to:

Create and plan engaging and memorable experiences for high-level donors at athletic events.

Coordinate with athletic department staff to align engagement opportunities with sporting events.

Draft and send personalized invitations to high-level donors.

Maintain a detailed

RSVP

list and follow up with invitees as necessary.

Coordinate with the university’s database to ensure accurate contact information.

Arrange for guest seating, parking, and special requests as appropriate.

Work closely with the athletic department, development office, and other relevant departments.

Ensure all departments are informed of event plans and donor expectations.

Collaborate with marketing and communications teams to ensure branding of all event messaging and materials.

Ensure all event logistics are meticulously planned and executed.

Welcome and greet high-level donors, ensuring their needs are met throughout the event.

Troubleshoot any issues that arise during the event to ensure donor satisfaction.

Gather feedback from donors to improve future events.

Provide detailed reports on event outcomes and donor engagement to senior management.

Other Responsibilities

Willingness to travel as requested, and attend evening and weekend events.

Qualifications

| Minimum Experience/Education |
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions. | | Other Required Qualifications |
- Ability to work in a fast-paced, complex, team-oriented environment - Demonstrated project management and exceptional organizational skills with a strong attention to detail and deadlines - Strong written and verbal communication skills - Working knowledge of Mac OSX and Windows desktop environments - Ability to work independently, to be creative and exercise initiative - Unquestioned integrity - Open and accessible interpersonal style; good listener | | Preferred Qualifications |
- Experience working in a higher education institution or non-profit. - Experience in a university setting–collaborating with multiple partners and vendors to execute events. - Experience with branding, marketing, and/or fundraising. | | Required License or Certification |
A valid North Carolina Driver’s License is required within 60 days of start date. Must be maintained as a condition of employment. | | Valid NC Driver's License required | Yes | | Commercial Driver's License Required? | No |

Recruitment Dates and Special Instructions

| Job Open Date | 08/02/2024 | | Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) | 08/09/2024 | | Notice to Applicants |
Please note that the work history on your resume, must also be included in your application. | | Special Instructions |
In addition to your application please submit a resume, cover letter, and contact information for at least 3 professional references. |

Position Details

| Position Number | 00100370 | | Position Type | SHRA | | Position Classification Band Title | University Program Specialist | | Position Classification Band Level | Contributing | | Position Classification Salary Range | $ 36,381 - $ 91,526 | | Salary Grade Equivalency | GN07 | | Alternate Option |
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. | | Full Time Equivalent (FTE) (1.0 = 40 hours/week) | 1.0 | | Appointment | 12 Month Recurring | | Mandatory Designation - Adverse Weather | Non Mandatory - Adverse Weather | | Mandatory Designation - Emergency Events | Non Mandatory - Emergency Event | | Time Limited Position | No | | Time-Limited Appointment Length (if applicable) | | | Department Id | 080140 - Special Events | | AA/EEO |
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?

   • NCSU Website
   • Job Alert (automated email from our system)
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • HigherEdJobs.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Radio / Television Advertisement
   • Professional Organization
   • Higher Education Recruitment Consortium (HERC)
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other

2. (Open Ended Question)

3. * Please select the response below that best describes your experience/education for the University Program Specialist position.

   • Bachelor's degree and one year of related experience
   • Master's degree or Doctorate in any field
   • Associate's degree and at least 3 years of related experience
   • Combination of post-high school education and/or experience in a related area to equal at least 5 years (ex: 1 year of college and 4 years of experience)
   • High school diploma/GED and at least 5 years of related experience
   • Did not complete high school but have a combination of high school education and related experience to equal 9 years (ex. 1 year of high school and 8 years experience)
   • None of the above

4. * In the space below, please describe your professional experience as it relates to this role.

(Open Ended Question)

1. * Do you have a valid NC Driver's license or the ability to obtain one within 60 days of your start date?
   • Yes
   • No

Application Materials Required

Required Documents 1. Resume 2. Cover Letter 3. Contact Information for References Optional Documents