EVENTS SPEC 2 (Event & Venue Manager) - 63423

EXPIRED

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Job Summary | | |

Department Purpose

Operations & Events Management is a department within the Division of Student Affairs. The Events unit provides coordination of events in facilities managed by the Division of Student Affairs to ensure smooth execution of events and a positive representation of the Division and the University as a whole. Approximately 120 student staff are employed in the Events unit. Our diverse venues manage between 200 – 2750 event/meeting reservations annually.

Job Summary

Under direction of the Assistant Director, Events, manage events primarily associated with the University Credit Union Center and outdoor Fields. The University Credit Union Center is the largest indoor event venue on UC Davis’s campus and the home venue for several intercollegiate sports. The University Credit Union Center hosts many events that are critical to the campus mission and requires a flexible work schedule. Additional support may be needed in other campus event venues managed by the Division of Student Affairs.

Meet with clients to ensure coordination of all venue-related aspects of events including set-ups, technical requirements, capacity, and crowd control. Work with campus services units, including police, fire, Safety Services, Transportation Services, EH&S, and Risk Management to ensure the safe and successful production of events. Responsible for both front of house & back of house event management.

Approve event reservations submitted by campus departments, student organizations, and non-affiliate private clients. Develop event diagrams using CAD software. Produce and submit estimates and bills for events.

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Job Summary | | |

Department Purpose

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Operations & Events Management is a department within the Division of Student Affairs. The Events unit provides coordination of events in facilities managed by the Division of Student Affairs to ensure smooth execution of events and a positive representation of the Division and the University as a whole. Approximately 120 student staff are employed in the Events unit. Our diverse venues manage between 200 – 2750 event/meeting reservations annually.

Job Summary

Under direction of the Assistant Director, Events, manage events primarily associated with the University Credit Union Center and outdoor Fields. The University Credit Union Center is the largest indoor event venue on UC Davis’s campus and the home venue for several intercollegiate sports. The University Credit Union Center hosts many events that are critical to the campus mission and requires a flexible work schedule. Additional support may be needed in other campus event venues managed by the Division of Student Affairs.

Meet with clients to ensure coordination of all venue-related aspects of events including set-ups, technical requirements, capacity, and crowd control. Work with campus services units, including police, fire, Safety Services, Transportation Services, EH&S, and Risk Management to ensure the safe and successful production of events. Responsible for both front of house & back of house event management.

Approve event reservations submitted by campus departments, student organizations, and non-affiliate private clients. Develop event diagrams using CAD software. Produce and submit estimates and bills for events.

Recruit, train, and supervise student staff. Administer policies for student organizations, campus departments, and off campus event clients. Manage venue emergency plans according to university set standards and execute plans in event as necessary.

Maintain and operate equipment located within catwalk system, including but not limited to truss equipment, lighting fixtures, and a/v systems in the University Credit Union Center.. Works closely with Facility staff to identify maintenance projects, safety related building issues, and utilize the operations/facility workflow management system to track and follow requests to completion.

POSITION INFORMATION

Salary Range

$25.72/hr. - $46.12/hr.

No. of Positions

1

Appointment Type

Career

Percentage of Time

100%

Shift Hours

Manager will advise

Location

Davis, CA

Union Representation

No

Benefits Eligible

Yes

Apply by Date

01/19/24

PHYSICAL DEMANDS

• Ability to work at heights of up to 55ft.
• Lift up to 75 lbs. of event and production equipment.
• Works at heights of up to 55 feet.

WORK ENVIRONMENT

• This position includes the support and/or attendance of departmental and divisional activities not related to public assembly management.
• Work flexible schedule; working hours include evening, weekends, and occasional holidays.
• Position is a mandatory reporter for known or suspected child abuse and requires that a statement acknowledging the requirement to report child abuse be signed.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/doc...

MINIMUM QUALIFICATIONS

Additional Minimum License/Certification:

• CPR & AED certification required

Minimum Education/Experience:

• Experience in public assembly and facility management practices and procedures. Experience in coordinating events, including performances, lectures, banquets, conferences, trade shows, and athletic events. Experience with event scheduling and booking procedures.
• Experience training and supervising student staff.
• Experience with various technical equipment and rental equipment, including theatrical lighting, audio equipment, and video equipment.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Working knowledge of technical operations for special events: including, but not limited to: operating & programming a soundboard, operating a lighting board, operating a video board control system.
• Decision-making and problem-solving skills.
• Interpersonal and communication skills to interact with various constituencies from diverse cultural backgrounds and perspectives in professional manner.
• Knowledge of fire and safety codes, regulations and emergency procedures related to public assembly facilities.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Experience with computer software program Vectorworks or other CAD based systems.

Preferred Knowledge, Skills, and Abilities (KSA) :

• Organizational and multi-tasking skills to effectively manage simultaneous needs of high-volume programming; ability to set workload priorities and meet deadlines.
• Skills to analyze financial data to develop and adhere to budgets.
• Writing skills to author reports, correspondence, etc.
• Ability to obtain certification in operating a forklift and scissor lift.
• Knowledge of safe rigging protocols.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

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