Executive Assistant

EXPIRED

Posting Details

Job Posting Information

Posting Number

PG193963SP

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Posting Details

Job Posting Information

Posting Number

PG193963SP

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Internal Recruitment

No

Working Title

Executive Assistant

Anticipated Hiring Range

$50,000 - $52,000

Work Schedule

Monday - Friday, 8:00 am - 5:00 pm

Job Location

Raleigh, NC

Department

Academic Support Program for Student Athletes

About the Department

The Division of Academic & Student Affairs (

DASA

) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university.

DASA

is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.

NC State was named a great place to work in the 2022 Forbes annual survey as the best large employer in North Carolina. The Division of Academic and Student Affairs is the place to work for faculty and staff who are passionate about promoting the success of the whole student.

The Academic Support Program for Student Athletes at North Carolina State University supports the recruitment, retention and graduation of NC State student athletes by providing a comprehensive support system that affords student athletes equitable opportunity to pursue academic, personal and professional development while strongly adhering to the principles of integrity, excellence, and lifelong learning.

Essential Job Duties

This position reports directly to the Assistant Vice Chancellor and Senior Associate Athletics Director for Academics. The position is a vital part of the Academic Support Program for Student Athletes (

ASPSA

), which includes over 125

EHRA

and

SHRA

Professional Staff, student workers, temporary workers and interns. This position is the Assistant Vice Chancellor and Senior Associate Athletic Director’s principal liaison with the Vice Chancellor and Dean for the Division of Academic & Student Affairs (

DASA

) Office and the Athletic Director’s Office.

This position functions as the right hand to the Assistant Vice Chancellor and Senior Associate Athletic Director by coordinating the work flow and daily activities of the unit and serving as communicator of information regarding the programs, services, policies, rules and regulations pertaining the Academic Support Program for Student Athletes. This position serves as the the liaison to enrollment management office and staff, Student Information Systems office and staff, Human Resources,

DASA

Finance, the Admissions office, the Athletics Compliance office and staff, and others as needed.

This position schedules appointments, makes appropriate referrals, sets and manages deadlines, plans and organizes meetings and creates appropriate systems for accessing and storing large quantities of data, including highly sensitive material. Additionally, this position has oversight of

ASPSA

accounts, including reporting estimated spending budgets, account review and coordinating information with the

DASA

development and business offices and Athletics Business Office.

Work requires contact with

DASA

staff, Athletics staff, students, faculty, coaches, and other NC State departments. Responsibilities include office management, personnel administration, assisting the Assistant Vice Chancellor and Senior Associate Athletic Director in gathering materials for reports, presentations, meetings, and conducting research for report writing.

Other Responsibilities

Other duties as assigned.

Qualifications

| Minimum Experience/Education |
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions. | | Other Required Qualifications |
- Excellent written and oral communications skills, including proofreading. - Strong interpersonal skills. - Excellent organizational skills and ability to meet deadlines. - Computer skills, including MS Word, MS Excel, Powerpoint, Access, PeopleSoft Finance/HR, Gmail, Google Drive, and GCalendar. | | Preferred Qualifications |
- Previous experience as an Executive Assistant. - Previous higher education experience. | | Required License or Certification |
N/A | | Valid NC Driver's License required | No | | Commercial Driver's License Required? | No |

Recruitment Dates and Special Instructions

| Job Open Date | 04/25/2024 | | Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) | 05/01/2024 | | Notice to Applicants |
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.” | | Special Instructions |
Please include as attachments a resume, cover letter, and contact information for at least 3 professional references. |

Position Details

| Position Number | 00043688 | | Position Type | SHRA | | Position Classification Band Title | Executive Assistant | | Position Classification Band Level | Contributing | | Position Classification Salary Range | $ 37,306 - $ 86,062 | | Salary Grade Equivalency | GN07 | | Alternate Option |
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. | | Full Time Equivalent (FTE) (1.0 = 40 hours/week) | 1.00 | | Appointment | 12 Month Recurring | | Mandatory Designation - Adverse Weather | Non Mandatory - Adverse Weather | | Mandatory Designation - Emergency Events | Non Mandatory - Emergency Event | | Time Limited Position | No | | Time-Limited Appointment Length (if applicable) | | | Department Id | 240201 - Acad Sup Prog For Stu Athl | | AA/EEO |
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?

   • NCSU Website
   • Job Alert (automated email from our system)
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • HigherEdJobs.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Radio / Television Advertisement
   • Professional Organization
   • Higher Education Recruitment Consortium (HERC)
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other

2. (Open Ended Question)

3. * Please select the response below that best describes your experience/education for the Executive Assistant position.

   • Bachelor's, Master's, Doctorate degree
   • Associate's degree and 1 year of progressively responsible administrative/office management experience
   • Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (ex: Associate degree and 1 year of experience)
   • High school diploma/GED and at least three years of progressively responsible administrative/office management experience
   • Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 yrs. (1 year of high school & 6 yrs of related experience)
   • None of the above

4. * Please describe your experience working as an executive assistant or in a similar role.

(Open Ended Question)

1. * Please describe/explain your budget management/financial experience

(Open Ended Question)

1. * Do you have strong organizational skills and are able to work independently?

   • Yes
   • No

2. * Do you have experience with Google Mail, Calendar and Drive?

   • Yes
   • No

Application Materials Required

Required Documents 1. Resume 2. Cover Letter 3. Contact Information for References Optional Documents

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