Executive Assistant Athletic Director for Strategic Communications

Job Details

Description

Monmouth University is seeking applications for an Executive Assistant Athletic Director for Athletic Communications to plan, develop, and execute Monmouth University’s Department of Athletics’ communications, media relations, and public relations strategy.

The candidate would be expected to assist with the management of the departmental website, social media effort, and provide first-class game-day, statistical, and media relations support for twenty-four (24) varsity athletic teams.

The candidate would provide high-quality internal and external communications support, organization, and promotions for the Athletic Department, while serving as the primary contact for the Men's Basketball program and/or selected sports as needed, while also developing and implementing integrated communications and initiatives. The Executive Assistant Athletic Director will lead the media relations efforts of the Strategic Communications' unit by directing, teaching, and assisting sports information assistant in the aspects of graphic design, writing, social/digital media, and ongoing maintenance of statistical records.  This position plays a critical role in shaping and strengthening Monmouth athletics’ brand identity, ensuring consistent, accurate, and timely messaging across all platforms.

The Executive Assistant Athletic Director is focused on elevating Monmouth athletics’ visibility while promoting the accomplishments of its student-athletes, coaches, programs, and championships. The candidate acts as the main liaison with the CAA, media partners, the public, and the University Marketing and Communications department.

This is an in-person, on-campus, non-remote position.

For more information about the department, please visit the Monmouth University Hawks Athletics website.

Application Material Required:

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Job Details

Description

Monmouth University is seeking applications for an Executive Assistant Athletic Director for Athletic Communications to plan, develop, and execute Monmouth University’s Department of Athletics’ communications, media relations, and public relations strategy.

The candidate would be expected to assist with the management of the departmental website, social media effort, and provide first-class game-day, statistical, and media relations support for twenty-four (24) varsity athletic teams.

The candidate would provide high-quality internal and external communications support, organization, and promotions for the Athletic Department, while serving as the primary contact for the Men's Basketball program and/or selected sports as needed, while also developing and implementing integrated communications and initiatives. The Executive Assistant Athletic Director will lead the media relations efforts of the Strategic Communications' unit by directing, teaching, and assisting sports information assistant in the aspects of graphic design, writing, social/digital media, and ongoing maintenance of statistical records.  This position plays a critical role in shaping and strengthening Monmouth athletics’ brand identity, ensuring consistent, accurate, and timely messaging across all platforms.

The Executive Assistant Athletic Director is focused on elevating Monmouth athletics’ visibility while promoting the accomplishments of its student-athletes, coaches, programs, and championships. The candidate acts as the main liaison with the CAA, media partners, the public, and the University Marketing and Communications department.

This is an in-person, on-campus, non-remote position.

For more information about the department, please visit the Monmouth University Hawks Athletics website.

Application Material Required:

Monmouth University requires all applications and supporting documents to be submitted via the university’s career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.

• Resume or Curriculum Vitae
• Cover Letter

Optional Documents:

•   Professional References

Duties and Responsibilities:

• Design, write, edit and produce athletics publications including, but not limited to, featured stories, game recaps, sport specific almanacs, game programs, schedule cards, press releases, and championships.
• Develop and maintain accurate statistical records, archives, and historical data for all sports and championships.
• Develop daily working relationships with coaches, external media sources, marketing department to promote specific sports. Assist in the planning of the Student-Athlete Awards Banquet and community outreach programs.
• Serve as the primary point of contact with Communication Directors at other institutions to ensure consistent information sharing.
• Represent Monmouth University at CAA championship to provide on-site communications support, media coordination, and website/social media updates.
• Responsibilities include but are not limited to: logging tapes/highlights, shooting video highlights at games, editing highlight/b-roll /b-roll/sound, writing/editing feature video content, assisting in the setup/implementation of online video streams, and contributing to the maintenance of the official athletic website and Hawk Vision.
• Responsible for daily maintenance of sport specific pages on Athletics website www.monmouthhawks.com, including daily sport updates, game stories, feature stories, statistics, roster maintenance and schedule of events.
• Serve as primary media contact for Men's Basketball and assigned teams, as directed.
• Supervise home game management and staff for all specified sports and organize recent and historical statistical information.
• Ensure communications strategies align with current industry standards, best practices, trends, and techniques.
• Monitor analytics to inform and shape the Monmouth University brand on social media and the Monmouth Hawks website.
• Complete continuing education classes for career advancement, such as computer design classes for Indesign or Photoshop, as required/needed.
• Serve on University organizations, committees, etc.
• Responsible for adhering to policies and procedures governing the Department of Athletics and the University and any applicable rules and regulations associated with the National Collegiate Athletic Association (NCAA), the Coastal Athletic Association (CAA), the Northeast Conference (NEC) or any other conference or organization with which the University is or becomes associated with which affects University Athletics.
• Oversee the establishment and maintenance of all Athletics marketing initiatives. 
• Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree.
• Working knowledge of NCAA rules and regulations.
• Working knowledge of desktop publishing software programs (InDesign, PageMaker, Photoshop, StatCrew).
• Working knowledge in various forms of social media, including X, Facebook, TikTok, and YouTube.
• Ability to work evenings and weekend hours and travel as necessary.
• Excellent interpersonal, organizational and communication skills.
• A valid driver’s license in your state of residence and have had no serious violations (Type A) within the past five (5) years and no more than three (3) moving violations (Type B) in the past three (3) years. University Policy found here: Monmouth University Vehicle Use Policy.
• Must have an understanding of the University's concern for academics as well as athletic excellence

Preferred Qualifications:

• Sports information knowledge, as well as web design and maintenance.
• Print design and production.

Questions regarding this search should be directed to:

Barbara Santos at bsantos@monmouth.edu or 732-263-5629

Note to Applicants:

Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.

Working at Monmouth University perks: 

• 403(b) Retirement Plan (8% employer contribution)
• Generous Paid Time Off
• Medical, Dental & Vision Insurance Benefits
• Tuition Remission for employees upon hire
• Tuition Remission for spouse or civil-union partner and IRS dependent after one year of full-time continuous employment
• Employer paid Short & Long-Term Disability
• Employer-sponsored Life Insurance
• Employee Assistance Program (EAP), FSA, Telehealth and more

To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University

Department:

Athletics

Work Schedule:

Monday through Friday

Total Weeks Per Year

52

Hours Per Week:

36.25

Expected Salary:

$80,000 - $85,000

Union:

N/A

Job Posting Close Date

Open until filled

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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