Executive Assistant - Athletics Administration

EXPIRED

Position Overview

The Executive Assistant role provides high-level support for the VP/Director of Athletics. This position requires exceptional organizational and planning skills, the ability to make independent decisions and a professional demeanor.

Some of the tasks in this role will include: managing calendars, handling correspondence including phone calls and preparation of written communication, project decks, scheduling meetings and ensuring the efficient operations of the department.

Responsibilities

• Ensures coordination and optimal scheduling of meetings/events for the Vice President/Director of Athletics including communicating directly and on behalf of the VP with internal and external constituents
• Provide administrative support to Butler University Board of Trustees assigned committee for Vice President/Director of Athletics
• Coordinates meetings and strategic engagement activities for Vice President/Director of Athletics
• Independently researches, prioritizes, and follows up on multiple requests, issues and concerns addressed to the Office of the Vice President/Director of Athletics, including those of a sensitive and/or confidential nature. Determines appropriate course of action, referral, and/or response
• Prepares correspondence, presentations, and other materials as directed
• Oversees various staff and committee meetings, travel arrangements including supporting agendas, preparatory documents, meeting logistics, car, flight, and hotel bookings, post-trip follow-up, expense reports, etc.
• Independently conducts research and/or collaborates with all departments to ensure properly briefing and preparation for all meetings and events

Position Overview

The Executive Assistant role provides high-level support for the VP/Director of Athletics. This position requires exceptional organizational and planning skills, the ability to make independent decisions and a professional demeanor.

Some of the tasks in this role will include: managing calendars, handling correspondence including phone calls and preparation of written communication, project decks, scheduling meetings and ensuring the efficient operations of the department.

Responsibilities

• Ensures coordination and optimal scheduling of meetings/events for the Vice President/Director of Athletics including communicating directly and on behalf of the VP with internal and external constituents
• Provide administrative support to Butler University Board of Trustees assigned committee for Vice President/Director of Athletics
• Coordinates meetings and strategic engagement activities for Vice President/Director of Athletics
• Independently researches, prioritizes, and follows up on multiple requests, issues and concerns addressed to the Office of the Vice President/Director of Athletics, including those of a sensitive and/or confidential nature. Determines appropriate course of action, referral, and/or response
• Prepares correspondence, presentations, and other materials as directed
• Oversees various staff and committee meetings, travel arrangements including supporting agendas, preparatory documents, meeting logistics, car, flight, and hotel bookings, post-trip follow-up, expense reports, etc.
• Independently conducts research and/or collaborates with all departments to ensure properly briefing and preparation for all meetings and events

Required Qualifications

• Bachelor's Degree
• 2+ years of Office Experience
• Proficiency in Office 365, including Teams, and other communication tools
• Ability to prioritize commitments, meetings and internal/external customers
• Demonstrated ability to multitask - answering phone, meeting clients, preparing for upcoming meetings

Preferred Qualifications

• Collegiate or high school athletics experience preferred.

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:

• Paid Time Off and Holidays :

  • 20 days of paid time off (vacation and PTO days) per Fiscal year
  • 8 Paid Holidays
  • In addition, a paid Winter Break between Christmas Eve and New Year’s Day
  • Paid Parental Leave (after 1 year of full-time employment)

• Health :

  • Comprehensive medical, dental, and vision plans including disability and life insurance programs

• Retirement :

  • 10% employer contribution after 1 year of full-time employment

• Tuition Assistance :

  • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
  • Eligibility after 9 months of full-time employment
  • Employees & spouses- undergraduate/graduate degrees
  • Dependents (under age 26)- undergraduate degree
  • Covers tuition only
  • Tuition Exchange Program for Dependents

• Butler Facilities Access, Discounts and Perks :

  • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
  • LinkedIn Learning Courses
  • Free premium subscription to the Calm App
  • Free subscription to the WSJ, The Economist, and NYT
  • Discount at the College Bookstore
  • Discount on select Athletic and Arts/Events Center Performances

About Butler

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.