Executive Assistant & Board Relations Liaison, Hokie Club

Job Description

The Executive Assistant & Board Relations Liaison is responsible for providing comprehensive operational and administrative support to the Hokie Club. This position assists the Executive Director in management of daily office functions and coordinates activities with Hokie Club staff, Advancement staff, and leadership. Core duties include oversight of the Hokie Club Board of Directors, management of travel and event schedules, and support for departmental budgeting. The role also involves collaboration on projects and initiatives for the Annual Fund and Major Gift teams to ensure efficient operations and alignment with organizational goals.

Required Qualifications

Demonstrated administrative experience supporting senior and/or executive level individuals within a fast-paced, self-directed, and demanding environment.

Proven experience in a customer service/customer interaction type of environment.

Demonstrated advanced computer skills and demonstrated proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Demonstrated experience coordinating domestic travel arrangements.

Proven ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.

Excellent communication skills.

Job Description

The Executive Assistant & Board Relations Liaison is responsible for providing comprehensive operational and administrative support to the Hokie Club. This position assists the Executive Director in management of daily office functions and coordinates activities with Hokie Club staff, Advancement staff, and leadership. Core duties include oversight of the Hokie Club Board of Directors, management of travel and event schedules, and support for departmental budgeting. The role also involves collaboration on projects and initiatives for the Annual Fund and Major Gift teams to ensure efficient operations and alignment with organizational goals.

Required Qualifications

Demonstrated administrative experience supporting senior and/or executive level individuals within a fast-paced, self-directed, and demanding environment.

Proven experience in a customer service/customer interaction type of environment.

Demonstrated advanced computer skills and demonstrated proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Demonstrated experience coordinating domestic travel arrangements.

Proven ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.

Excellent communication skills.

Ability to manage multiple projects at one time.

Preferred Qualifications

Bachelor’s degree in business administration or related field.

Past experience in an intercollegiate athletics department.

Past experience working with data entry/processing software such as, or similar to Blackbaud, Paciolan, HokieMart, SalesForce.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Hours per week

40+

Review Date

Open until filled

Additional Information

Unable to Sponsor Work Visas.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement Human Resources  at advhr@vt.edu  during regular business hours at least 10 business days prior to the event.

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