Executive Assistant for the Vice President for University Relations & Athletics

EXPIRED

Job Summary

The Executive Assistant to the Vice President for University Relations & Athletics performs management assignments and functions that support the VP and the Division of University Relations & Athletics, including the supervision of two clerical assistants (one full-time, one part-time). The position acts as a liaison with administrators, faculty, students, and external stakeholders to resolve issues by interpreting university policies, disseminating information, providing guidelines and procedures. The position plans, directs and manages customer service and information through the university telephone operators and the main university telephone switchboard, to facilitate welcome and access to the institution by providing timely and accurate information and appropriate referrals. Other pertinent responsibilities include project management, budget management, coordinates the compilation and editing of the Daily Brief– KU’s daily faculty/staff newsletter, meeting planning and special events, and coordinating schedule management with the vice president. Given the nature of the vice-presidential responsibilities, the ability to handle confidential information is imperative to this position.

Minimum Qualifications

• An associate degree.
• Five years of progressively responsible secretarial or relevant experience.
• Ability to manage information of sensitive and confidential nature in the utmost professional manner.
• Ability to interact effectively with others.
• Ability to relate to a culturally diverse university community.
• Ability to manage multiple priorities under pressure and accomplish short and long-term goals.
• Excellent customer service skills.
• Effective oral and written communication skills.
• Proficient in Microsoft 365 (Excel, Outlook, PowerPoint, Word).

Job Summary

The Executive Assistant to the Vice President for University Relations & Athletics performs management assignments and functions that support the VP and the Division of University Relations & Athletics, including the supervision of two clerical assistants (one full-time, one part-time). The position acts as a liaison with administrators, faculty, students, and external stakeholders to resolve issues by interpreting university policies, disseminating information, providing guidelines and procedures. The position plans, directs and manages customer service and information through the university telephone operators and the main university telephone switchboard, to facilitate welcome and access to the institution by providing timely and accurate information and appropriate referrals. Other pertinent responsibilities include project management, budget management, coordinates the compilation and editing of the Daily Brief– KU’s daily faculty/staff newsletter, meeting planning and special events, and coordinating schedule management with the vice president. Given the nature of the vice-presidential responsibilities, the ability to handle confidential information is imperative to this position.

Minimum Qualifications

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• An associate degree.
• Five years of progressively responsible secretarial or relevant experience.
• Ability to manage information of sensitive and confidential nature in the utmost professional manner.
• Ability to interact effectively with others.
• Ability to relate to a culturally diverse university community.
• Ability to manage multiple priorities under pressure and accomplish short and long-term goals.
• Excellent customer service skills.
• Effective oral and written communication skills.
• Proficient in Microsoft 365 (Excel, Outlook, PowerPoint, Word).

Preferred Qualifications

• Bachelor’s degree.
• Three years university relations or public relations experience.
• Experience with Business Intelligence and SourcePoint. 
• Experience with AP style.
• Experience managing student workers and/or employees.
• Experience with event planning.
• Experience with assessment

Supplemental Information

Applications & Resumes will be accepted until position is filled, however; to ensure full consideration, application materials should be received no later than close of day November 12, 2023.

The anticipated starting salary range for this position is $46,020 to  $54,000 depending on skills and experience.

All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.

Successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.

The University is very interested in hiring employees who have had extensive experience with diverse populations. Kutztown University is an AA/EOE/member of the PA State System of Higher Education and actively solicits applications from women and minority candidates.

Non-Discrimination Statement
The State System does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status.  To discuss a complaint of discrimination, please contact our Title IX Coordinator located in the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at pena@kutztown.edu or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov.