Executive Assistant to Head Football Coach

EXPIRED

Executive Assistant to Head Football Coach

Athletics Administration-Pennsylvania-Pittsburgh-(24001300)

The Executive Assistant to the Head FootballCoach willserve as primary support to the HeadFootball for travel, planning, schedule management, operations oversight, budgetary functions. Acts as primary liaison to all internal and external constituents as it relates to executive administrative and operational needs. Ensures confidentiality of high-level, sensitive information for Head Football Coach, Football Program, student-athletes and recruits, and timely execution of tasks.

Job Summary

Executive Assistant to Head Football Coach

Athletics Administration-Pennsylvania-Pittsburgh-(24001300)

The Executive Assistant to the Head FootballCoach willserve as primary support to the HeadFootball for travel, planning, schedule management, operations oversight, budgetary functions. Acts as primary liaison to all internal and external constituents as it relates to executive administrative and operational needs. Ensures confidentiality of high-level, sensitive information for Head Football Coach, Football Program, student-athletes and recruits, and timely execution of tasks.

Job Summary

Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

Essential Functions

·Serves as Executive level support to Head Football Coach andothers as requested for the general operations ofthe Footballprogram.

·Acts as the Head Football Coach’s generalrepresentative and principal liaison between internal and external stakeholders including but not limited to employees, faculty, students, donors, alumni, media, and the public; ensures confidentiality of high-level, sensitive information.

· Manages Football office workflow, including meetings, calendars, agendas, and other logistical operations, coordinates travel arrangements for Head Football Coach and others as requested.

· Maintains budget expenditures and approves financial transactions via Concur and other expense/purchasing systems.

Prepares special reports and manages projects as requested by Head Football Coach.

Physical Effort

Must be able to sit or stand for prolonged periods of time. May need to liftequipment, orother items up to 25 pounds.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment CategoryFull-time regular

Job ClassificationStaff.Executive Assistant

Job FamilyAdministrative Support

Job Sub-FamilyClerical

CampusPittsburgh

Minimum Education Level RequiredBachelor's Degree

Minimum Years of Experience RequiredNo experience required

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional details about Required Licensure/CertificationAn equivalent combination of work experience and high level playing experience may be substituted at the discretion of the University.

Work ScheduleMonday - Friday, 8:30 a.m. - 5:00 p.m.

Work ArrangementOn-Campus: Teams that work on campus, in an office, or in a lab.

Hiring RangeTo be determined based on qualifications

Relocation OfferedYes

Visa Sponsorship ProvidedNo

Background CheckFor position finalists, employment with the University will require successful completion of a background check

Child Protection ClearancesThe following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required DocumentsResume, Cover Letter

Optional DocumentsNot Applicable