Executive Assistant to the Director of Athletics

EXPIRED

Position Information

Position Information

Position Number

01192W

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Position Information

Position Information

Position Number

01192W

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Position Title

Executive Assistant to the Director of Athletics

Employment Category

Full Time Operational

Location

William & Mary

Department

831200 Athletics Central Administration

Unit Mission Statement

The Department of Intercollegiate Athletics at William & Mary is dedicated to the

pursuit of excellence in all its endeavors. We are committed to an outstanding

intercollegiate athletics program by:

· Forging an environment that demands

success with integrity;

· Winning championships;

· Empowering leaders;

· Building a championship culture;

· Elevating the prestige of the University;

and

· Instilling pride and respect.

· Remaining true to our Core Values of Accountability, Belonging, Creativity, Integrity, and Service

Position Summary

• Office Manager in the Director of Athletics’ office.

• Scheduling Coordinator for athletic competitions, practices, meetings and events.

• Liaison with the Senior Administrative staff to and from the Director of Athletics relative to ongoing activities and projects.

Conditions of Employment

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

• This is a restricted position subject to availability of funding.

Essential Designation

No

FLSA

Non-Exempt

Position Restricted?

Yes, the appointment is limited due to funding availability

Position Term

12-Month

Position Months

Faculty or Staff: 12 month

Required Qualifications

• High school graduate or equivalent.

• Experience in high level/executive office administration or similar environment.

• Demonstrated strong attention to detail and high level of organizational, clerical, and writing

skills.

• Demonstrated ability to manage stressful situations and multiple overlapping tasks.

• Demonstrated ability to adapt to changing priorities and situations.

• Excellent phone, email and general communication skills.

• Knowledge of basic office technology (phone, copier, fax, scanning, etc.) and Internet browsers

and Microsoft Office: Word, Excel, PowerPoint, and Outlook.

• Demonstrated ability to manage multiple deadlines, ability to work with varied personalities.

• Manage incoming and outgoing communications, prioritizing urgent matters.

• Handle all assigned communication, correspondence and information, including sensitive and

confidential matters with the utmost discretion.

Preferred Qualifications

• College degree preferred.

• Familiarity with scheduling and calendaring systems a plus.

• Experience in athletics administration or similar environment.

Is the position remote work eligible?

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range

Up to $55,000

Advertised Pay Range Statement

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

This position has an established starting rate.

University Salary Range

U07

Benefits Summary Statement

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an

EAP

(Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefi...

Job Open Date

05/31/2024

Review Begin Date

06/06/2024

Job Close Date

Open Until Filled

Yes

Special Application Instructions

Background Check Statement

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Supplemental Question

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents 1. Resume/Curriculum Vitae 2. Cover Letter Optional Documents 1. Other Doc 2. Other 2

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