Executive Assistant to the Director of Intercollegiate Athletics

About the University:

Manhattan University is nestled in the historic neighborhood or Riverdale, close to dozens of restaurants and shops as well as Van Cortlandt Park, and is only 35 minutes from midtown Manhattan. Manhattan University is nationally ranked and offers degree programs in the arts, business, education, engineering, and science. The University has approximately 3,000 full and part-time undergraduate and graduate students enrolled in over 50 fields of study. It is committed to excellence in teaching a diverse student body and preparing students for successful careers and fulfilling lives. We are committed to creating an inclusive environment where all employees and faculty members can thrive personally and professionally.

Position Description

Manhattan University, an NCAA Division I institution and member of the Metro Atlantic Athletic Conference (MAAC), is seeking a qualified candidate for a 12 month, full-time position as an Executive Assistant to the Director of Athletics. The primary responsibility is to provide executive-level administrative assistance, research, game day functions and general support to the department which manages 19 NCAA Division I sport programs. Requires an understanding of issues related to policies and procedures and confidential matters. This is an in person on campus non- remote position.

We are seeking a highly organized, proactive, and detail-oriented professional to serve as Executive Assistant. This position plays a vital role in supporting the daily operations of the Department of Athletics by providing executive, administrative support.

Job Responsibilities

• Provide comprehensive executive level support to the Director of Athletics in the daily operations and management of the Department of Intercollegiate Athletics.
• Manage special projects, including the preparation and development of reports, surveys, presentations, and other departmental materials.
• Support senior-level administrators with calendar management, meeting coordination, correspondence preparation, purchasing activities, and event planning.
• Oversee the student employment and graduate assistant programs, including budget administration, in collaboration with the Senior Associate Athletic Director for Internal and Business Operations.
• Partner with the Director of Athletics on a variety of administrative initiatives, including position searches, onboarding processes, records management, and the administration of sport contracts.

About the University:

Manhattan University is nestled in the historic neighborhood or Riverdale, close to dozens of restaurants and shops as well as Van Cortlandt Park, and is only 35 minutes from midtown Manhattan. Manhattan University is nationally ranked and offers degree programs in the arts, business, education, engineering, and science. The University has approximately 3,000 full and part-time undergraduate and graduate students enrolled in over 50 fields of study. It is committed to excellence in teaching a diverse student body and preparing students for successful careers and fulfilling lives. We are committed to creating an inclusive environment where all employees and faculty members can thrive personally and professionally.

Position Description

Manhattan University, an NCAA Division I institution and member of the Metro Atlantic Athletic Conference (MAAC), is seeking a qualified candidate for a 12 month, full-time position as an Executive Assistant to the Director of Athletics. The primary responsibility is to provide executive-level administrative assistance, research, game day functions and general support to the department which manages 19 NCAA Division I sport programs. Requires an understanding of issues related to policies and procedures and confidential matters. This is an in person on campus non- remote position.

We are seeking a highly organized, proactive, and detail-oriented professional to serve as Executive Assistant. This position plays a vital role in supporting the daily operations of the Department of Athletics by providing executive, administrative support.

Job Responsibilities

• Provide comprehensive executive level support to the Director of Athletics in the daily operations and management of the Department of Intercollegiate Athletics.
• Manage special projects, including the preparation and development of reports, surveys, presentations, and other departmental materials.
• Support senior-level administrators with calendar management, meeting coordination, correspondence preparation, purchasing activities, and event planning.
• Oversee the student employment and graduate assistant programs, including budget administration, in collaboration with the Senior Associate Athletic Director for Internal and Business Operations.
• Partner with the Director of Athletics on a variety of administrative initiatives, including position searches, onboarding processes, records management, and the administration of sport contracts.
• Manage the procurement, inventory, and distribution of departmental office supplies and equipment, including computers, mobile devices, and textbooks.
• Coordinate the departmental textbook program, including distribution and collection, in partnership with the Offices of NCAA Compliance and Academic Success.
• Arrange dining, facility logistics, and related accommodations for meetings, departmental functions, and special athletic events.
• Complete all required departmental and institutional training programs and actively participate in professional development opportunities.
• Monitor and manage communications for the Athletics Department's main office, including responding to and directing, and resolving email inquiries.
• Provide operational support for departmental activities and events, including those occurring during evenings and weekends as needed.
• Other special projects and duties as assigned.

Requirements

• Bachelor’s Degree required; advanced degree in Sports Administration, Business Administration, or related field preferred.

• Minimum 2+ years relevant experience.

• Demonstrated ability to work independently, manage complex projects with minimal supervision, exercise sound judgement, and take initiative in a fast-paced, high-profile environment.

• Ability to communicate effectively and professionally, including written, interpersonal and public speaking.

• Assertive, resourceful and possessing the ability to handle multiple tasks in a demanding, fast-paced environment.

• Must be proficient with Microsoft Word, Excel, Outlook, and OneDrive.

• Maintain an openness to adopting new technologies and applying them effectively in support of departmental goals and objectives.

• Commitment to developing a strong working knowledge of NCAA rules and regulations, establishing knowledge of the operational and compliance requirements of NCAA Division I athletics programs.

• Occasional evenings and weekend work will be required.

Supplemental Information

• Possession of a valid driver’s license is preferred.
• Proficient in ARMS preferred (athletics compliance and management software).

Manhattan University is an E-Verify employer.

_ Founded in 1853, Manhattan University is an independent Catholic Lasallian institution located in Riverdale, NY that embraces students of all faiths, cultures, and traditions. The mission of the University is to provide a dynamic student-centered educational experience that prepares graduates for lives of personal development, professional success, civic engagement, and service to their fellow human beings. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. _

Manhattan University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, creed, color, sexual orientation, military status, sex, disability, marital status, partnership status, pregnancy, caregiver status, domestic violence victim status, gender identity or expression, arrest or conviction record, criminal history, credit history, national origin, alienage or citizenship status, unemployment status and salary history. Manhattan University values and celebrates diversity and is committed to providing an inclusive environment for all employees. All interested, qualified persons are encouraged to apply.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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