Executive Assistant to the Vice Chancellor and Director of Intercollegiate Athletics

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Posting Details

Posting Summary

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Posting Details

Posting Summary

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Posting Number

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STA00354PO24

Job Family

Administrative Support

Job Function

Administrative Services

USC Market Title

Administrative Assistant

Link to USC Market Title

https://uscjobs.sc.edu/titles/131895

Job Level

A3 - Administrative/Operational Support

Business Title (Internal Title)

Executive Assistant to the Vice Chancellor and Director of Intercollegiate Athletics

Campus

Upstate

Work County

Spartanburg

College/Division

USC Upstate College/Division Level

Department

UPS Athletics Admin

State Pay Band

5

Approved Starting Salary

$41,258

Advertised Salary Range

$41,258 - $47,000 Salary commensurate with education and experience.

Location of Vacancy

USC Upstate Spartanburg, SC

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.

Basis

12 months

Job Search Category

Administrative

About USC

| About University of South Carolina |
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. | | Inclusive Excellence Statement |
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees. |

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

| Advertised Job Summary |
Executive Assistant to the Vice Chancellor and Director of Intercollegiate Athletics
University of South Carolina Upstate
STA00354PO24
Spartanburg, SC

Provide executive-level assistance and support to the Vice Chancellor and Director of Intercollegiate Athletics and USC Upstate Intercollegiate Athletics Division. | | Minimum Qualifications |
Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency. Successful background check is required. | | Preferred Qualifications |
Prefer experience in athletics administration support in a higher education environment. | | Knowledge/Skills/Abilities |
Excellent communication skills are mandatory. Must be able to work in a fast paced office and be able to handle multiple concurrent tasks. Must be able to meet deadlines. Excellent computer and data entry skills are required. Must be able to follow directions and learn new responsibilities often. Must have excellent Microsoft skills. |

Job Duties

| Job Duty |
Serve as the primary contact and liaison between the Vice Chancellor and Director of Intercollegiate Athletics, other executive offices, divisional staff, university offices, league office staff, and external constituencies including community leaders, alumni, and donors. | | Essential Function | Yes | | Percentage of Time | 20 |

| Job Duty |
Organizes the Vice Chancellor and Athletic Director’s daily affairs. This includes calendar coordination, scheduling appointments, organizing meetings and events, assembling appropriate files and documents, making travel arrangements, reviewing and sorting incoming mail, routing correspondence and tracking response deadlines, receiving and assisting visitors, and organizing and maintaining confidential information and department files. | | Essential Function | Yes | | Percentage of Time | 20 |

| Job Duty |
Supports the athletics senior leadership team and provides assignments and deadlines to staff members following meetings and retreats to further initiatives and communications within the department.

Plans, organizes, and coordinates special projects, events, and meetings for the department as assigned.

Supports the VC and Athletics Director and senior leadership team to achieve appropriate department presence. Research, prepare, and distribute information regarding activities and events. Supports the department with various fundraising and donor relations activities. | | Essential Function | Yes | | Percentage of Time | 20 |

| Job Duty |
As HR contact, coordinate with the University’s Human Resource office concerning hiring and termination processes. Process new and rehire paperwork specific to the Athletics division hourly and temp exempt positions. Process all undergraduate student and graduate assistant employment. Maintain electronic database of all personnel documents. | | Essential Function | Yes | | Percentage of Time | 15 |

| Job Duty |
Supports the Athletics Division as HR contact. Works with AD and HR division to prepare contracts for new coaches, monitor and prepare coaches extension letters and contract extension forms each year or as needed. Prepares coaches contract incentives form at the end of each sports competition cycle (fall, winter and spring) and submits to HR for payment. | | Essential Function | Yes | | Percentage of Time | 15 |

| Job Duty |
Serve as the Athletics Department liaison with University Housing as needed. In collaboration with coaches coordinate on-campus housing needs for student-athletes on an annual basis. This includes incoming student-athletes, summer housing, early arrival for fall sports, and extended stay for spring sports. | | Essential Function | Yes | | Percentage of Time | 5 |

| Job Duty |
Performs other duties as assigned | | Essential Function | Yes | | Percentage of Time | 5 |

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

| Safety Sensitive or Security Sensitive | No | | Hazardous weather category | Non-Essential |

Posting Detail Information

| Number of Vacancies | 1 | | Desired Start Date | 06/01/2024 | | Job Open Date | 04/30/2024 | | Job Close Date | | | Open Until Filled | Yes | | Special Instructions to Applicant |
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

USC Upstate offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program (EAP)
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities | | Quicklink for Posting | https://uscjobs.sc.edu/postings/167634 | | EEO Statement |
  The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * This University of South Carolina Upstate position is located in Spartanburg, South Carolina. Do you wish to continue applying for this position?

   • Yes
   • No

2. * Are you willing and able to submit to a pre-employment background check that may include, but it is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?

   • Yes
   • No

3. * Do you have a bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency?

   • Yes
   • No

4. * The salary range for this position is $41,258 - $47,000 based on education and experience. Is this salary range acceptable to you?

   • Yes
   • No

Applicant Documents

Required Documents 1. Cover Letter 2. Resume Optional Documents 1. List of References and Contact Information 2. Other Supporting Documents

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