Executive Associate AD for Administration

Job Requisition:

JR101397 Executive Associate AD for Administration (Open)

Job Posting Title:

Executive Associate AD for Administration

Department:

CC00321 WM001 | ATHL | Central Administration

Job Family:

Staff - Athletics Operations

Worker Sub-Type:

View Full Description

Job Requisition:

JR101397 Executive Associate AD for Administration (Open)

Job Posting Title:

Executive Associate AD for Administration

Department:

CC00321 WM001 | ATHL | Central Administration

Job Family:

Staff - Athletics Operations

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

William & Mary

Primary Job Posting Location:

William & Mary

Job Description Summary:

Reporting directly to the Director of Athletics, the Executive Associate Athletic Director for Administration serves on the Athletics Director’s leadership team. This position is responsible for coordinating, administering, and evaluating assigned Division I sports programs, providing oversight for designated administrative areas, and representing Tribe Athletics at conferences, NCAA, and national meetings. The role serves as the primary liaison with the Faculty Athletic Representative and other campus partners. The position acts as a representative of the University, serving as a Title IX coordinator, and demonstrates courtesy, tact, consideration, and discretion in all interactions with the William & Mary community, student-athletes, alumni, and the public.

Key Responsibilities and Duties
• Provides executive supervision and administrative oversight for assigned athletics units and operational areas.
• Serves as sport administrator for designated men's and women's Division I programs.
• Collaborates with campus partners (including, but not limited to, Academic Affairs, Student Affairs, Admissions, Financial Aid, Registrar, and Residential Life) and community entities to advance the strategic goals of Tribe Athletics and William & Mary.
• Works closely with the Director of Athletics and executive team to develop, implement, and evaluate department policies, priorities, and goals, with a focus on student-athlete success, equity, and the integration of academics and athletics.
• Serves as a Title IX coordinator for athletics, partnering with campus offices to promote compliance, equity, and a safe environment, as well as manages the annual process of monitoring and reporting Title IX efforts.
• Fosters a culture of compliance to ensure adherence to conference, NCAA, and institutional rules and regulations.
• Represents William & Mary at conference and national levels, contributing to governance and policy discussions.
• Performs other duties as assigned by the Director of Athletics.

Job Description:

Required Qualifications:

• Master’s degree.

• Proven leadership and strategic management abilities in a complex environment.

• Strong organizational skills, with exceptional attention to detail and relationship-building capabilities.

• Ability to work independently, exercise sound judgment, and thrive in a collaborative, mission-driven setting.

• Knowledge of NCAA rules and regulations, ability to track legislative changes and interpretations of the rules and perform analysis of the application of rules as intended.

• Must have the ability to communicate verbally and in writing effectively, thoroughly, and accurately to student-athletes, coaches, and administrators both internally and externally.

• Knowledge of Title IX history, its application to collegiate athletics, and continuous research to ensure awareness and understanding of most current rulings and past precedence.

• Substantial professional experience in Division I collegiate athletics administration or higher education leadership (typically 5+ years).

 

Preferred Qualifications:

• Prior experience collaborating with campus units such as Admissions, Financial Aid, Registrar, Residential Life, Career Services, Business Affairs, and academic support services.

• Background in overseeing academic support services, student-athlete development, wellness, and high-performance initiatives.

• Experience serving on conference and/or national NCAA committees.

• Demonstrated success in building partnerships across campus and in the broader community.

 

Conditions of Employment:  

• Position will require working hours outside of normal business hours.

• Position will require travel to conferences and events.

 

Job Duties:  

50% - Supervision & Leadership:
The position provides leadership, supervision, performance evaluation, and guidance to assigned organizational units within the Athletics Department. As a leader, will evaluate the efficiency, policies and procedures, and services to student-athletes and coaches, and recommends or implements changes where appropriate.

 

Sport Supervision:

As the program administrator for one or more Varsity teams, responsibilities will include oversight of overall programs, supervision and evaluation of head coaches, monitoring budget and NCAA compliance, and working with the head coach to create and manage an environment conducive to both academic and competitive excellence.  

• Serves as a sport administrator for assigned sports; attends practices and games for assigned sports and other sport programs as necessary.

• Participates in senior exit interviews for assigned sports.

• Assumes responsibility of any other activity as assigned by the Athletics Director and attends select meetings with campus officials, board of visitors, donors, alumni, conference leaders, and NCAA officials when necessary.

• Establishes clear expectations, communicates them effectively, and aligns them with departmental and unit goals.

• Provides frequent, timely, and constructive feedback, including interim evaluations when appropriate.

• Ensures staff possess the knowledge, skills, and abilities necessary to accomplish established goals.

• Completes performance planning and evaluation requirements accurately, on time, and with appropriate documentation.

• Addresses and documents performance issues promptly as they arise.

• Reviews and communicates safety expectations and concerns to promote a safe and healthy workplace.

 

35% - NCAA & Conference Representation:
CAA Conference Liaison:

• Serve as liaison with the conference office.

• Act as the voting entity within the CAA conference governance protocol surrounding all Olympic sports and women’s basketball on behalf of William & Mary.

• Attend all conference and committee meetings as applicable.

• Serve as a liaison with the CAA office for various student-athlete welfare, legislative, and other national topics related to college athletics.

• Disseminate all communications sent out by the conference office to all respective areas of the Athletics Department.

 

15% - Rules Interpretations & Analysis:

• Review Legislative proposals and communicate proposed changes to administrators and coaches for institutional voting and feedback and communicate rule changes based on adopted legislation each cycle.

• Prepare compliance quiz and educational power points for monthly coaches meetings during the academic year.

• Provide accurate and thorough written correspondence to coaches, student-athletes and administrators regarding the application of NCAA rules to specific situational questions received with the goal of assisting the person in accomplishing what they want to achieve all within the stated language, spirit and intent of the applicable rules.

• Research alternative solutions to problems or legislative relief precedence in order to seek permission to waive an applicable rule.

• Attend the NCAA Regional Rules seminar annually to learn application of rules and stay updated on changes to rules.

Additional Job Description:

Salary Range: $110,000 to $135,000 commensurate with experience and internal alignmant.

Job Profile:

JP1035 - General Administration Manager III - Exempt - Salary - S17

Qualifications:

Compensation Grade:

S17

Recruiting Start Date:

2026-02-24

Review Date:

Position Restrictions:

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https:// www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

 

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. 

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