External Events Coordinator - OPS

Department

Athletics, Facilities & Operations-OPS

Compensation

$20.00 Hourly

Essential Duties & Responsibilities

Event Planning & Execution

• Assist with the planning, setup, execution, and breakdown of Athletics Development and External Operations events, including donor events, hospitality functions, community engagements, and fundraising initiatives.

• Support game‑day hospitality operations across Athletics venues, including premium seating areas, suites, and donor hospitality spaces.

• Coordinate logistics such as venue setup, catering, signage, credentialing, registration, and on‑site event support.

Department

Athletics, Facilities & Operations-OPS

Compensation

$20.00 Hourly

Essential Duties & Responsibilities

Event Planning & Execution

• Assist with the planning, setup, execution, and breakdown of Athletics Development and External Operations events, including donor events, hospitality functions, community engagements, and fundraising initiatives.

• Support game‑day hospitality operations across Athletics venues, including premium seating areas, suites, and donor hospitality spaces.

• Coordinate logistics such as venue setup, catering, signage, credentialing, registration, and on‑site event support.

• Serve as on‑site event staff to ensure a high‑quality experience for donors, alumni, sponsors, and guests.

Development & Stewardship Support

• Assist with donor stewardship initiatives, including event invitations, guest lists, check‑in, post‑event follow‑up, and benefit fulfillment.

• Support annual giving and special fundraising initiatives such as Giving Days, crowdfunding campaigns, and sport‑specific events.

• Help maintain accurate event and donor records in the CRM database in coordination with Development staff.

External Operations & Administrative Support

• Support the External Operations team with day‑to‑day needs related to events, hospitality, and community engagement efforts.

• Assist with inventory management for event supplies, promotional items, and hospitality materials.

• Provide general administrative and operational support as assigned.

Professional Conduct & Representation

• Represent the Athletics Department and University in a professional manner at all events and external engagements.

• Maintain knowledge of and compliance with NCAA, Conference, and University policies.

• Perform other duties as assigned in support of Athletics Development and External Operations goals.

Required Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to manage multiple tasks in a fast‑paced environment.
• Ability and willingness to work evenings, weekends, and holidays as required.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).

​ Preferred Qualifications

• Experience in event management, fundraising, development, hospitality, or athletics external relations.

• Experience working in intercollegiate athletics or a higher education environment.

• Familiarity with CRM or donor management systems.

Physical & Environmental Requirements

• Ability to lift and carry event materials and supplies.

• Ability to stand and walk for extended periods during events.

• Ability to work indoors and outdoors in varying weather conditions.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

The holder of this position is responsible for any NCAA and Atlantic Sun Conference bylaws and guidelines that a member of the UNF Athletic Compliance Department provides in addition to all UNF regulations. The individual must also assure that NCAA, Conference and UNF regulations are followed to the best of their knowledge and any violations thereof are reported to UNF Athletic Compliance.

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Apply Now