Facilities and Operations Assistant (Administrative Support Assistant II)

EXPIRED

Position Summary The function of the San Diego State University Athletic Event Management/Facilities and Operations Department is to implement strategies to effectively manage and perform daily functions of all Athletic Department sanctioned events while maintaining and organizing the facilities in which these events occur. Incumbent will be the primary event coordinator for swimming & diving, water polo, men’s tennis and women’s tennis, secondary event coordinator for baseball and softball and will also assist with game management of football and men’s basketball. In addition, this position handles certain day-to-day tasks that deal with departmental administrative and clerical duties including, but not limited to, scheduling, controlling inventory of various items; assisting with budget monitoring, credential distribution and game contract administration. This is a full-time (1.0 time-base), benefits eligible, temporary position with an anticipated end date of December 31, 2024 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.  The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 500 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club, Administration, Athletic Medicine, Business Office, Compliance, Corporate Sales, Development, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. The Division of Business and Financial Affairs (BFA) celebrates diverse backgrounds and perspectives. We understand representation is essential to our success, which is why we strive to recruit and retain highly-skilled, compassionate leaders. By prioritizing listening and learning, engaging in critical conversations, and thoughtfully considering the needs of our different populations, we are creating a culture of belonging. As a division, we aim to offer opportunities for advancement and foster an inclusive environment so all are valued and empowered to thrive For more information regarding SDSU Athletics, click here.

Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Key Qualifications One year of experience in an intercollegiate athletics environment, especially in a facilities/operations support role is preferred. Experience in leading student workers. Ability to plan, organize, and schedule athletic activities. Experience with athletic contest agreement preparation. Experience with preparing championship bids and/or hosting championships. Working knowledge of budget policies and procedures. Ability to work a flexible schedule including evenings and weekends. Experience with Word, Excel, Publisher, Outlook, Adobe Creative Suite, and/or Google Drive. Experience with distributing credentials. Ability to independently prioritize and handle work assignments. Working knowledge of NCAA rules and regulations.

Position Summary The function of the San Diego State University Athletic Event Management/Facilities and Operations Department is to implement strategies to effectively manage and perform daily functions of all Athletic Department sanctioned events while maintaining and organizing the facilities in which these events occur. Incumbent will be the primary event coordinator for swimming & diving, water polo, men’s tennis and women’s tennis, secondary event coordinator for baseball and softball and will also assist with game management of football and men’s basketball. In addition, this position handles certain day-to-day tasks that deal with departmental administrative and clerical duties including, but not limited to, scheduling, controlling inventory of various items; assisting with budget monitoring, credential distribution and game contract administration. This is a full-time (1.0 time-base), benefits eligible, temporary position with an anticipated end date of December 31, 2024 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.  The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 500 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club, Administration, Athletic Medicine, Business Office, Compliance, Corporate Sales, Development, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. The Division of Business and Financial Affairs (BFA) celebrates diverse backgrounds and perspectives. We understand representation is essential to our success, which is why we strive to recruit and retain highly-skilled, compassionate leaders. By prioritizing listening and learning, engaging in critical conversations, and thoughtfully considering the needs of our different populations, we are creating a culture of belonging. As a division, we aim to offer opportunities for advancement and foster an inclusive environment so all are valued and empowered to thrive For more information regarding SDSU Athletics, click here.

Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Key Qualifications One year of experience in an intercollegiate athletics environment, especially in a facilities/operations support role is preferred. Experience in leading student workers. Ability to plan, organize, and schedule athletic activities. Experience with athletic contest agreement preparation. Experience with preparing championship bids and/or hosting championships. Working knowledge of budget policies and procedures. Ability to work a flexible schedule including evenings and weekends. Experience with Word, Excel, Publisher, Outlook, Adobe Creative Suite, and/or Google Drive. Experience with distributing credentials. Ability to independently prioritize and handle work assignments. Working knowledge of NCAA rules and regulations.

Licenses/Certifications Required California Driver's License.

Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,338 per month.  Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. CSU Classification Salary Range: $3,338 - $4,913 per month. 

Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community.  Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.  SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on December 19, 2023. To receive full consideration, apply by December 18, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.  San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.  A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu.