Financial Associate - Athletics

EXPIRED

Position Details

Position Information

Requisition Number

S3470P

Home Org Name

Ath Finance & Administration

Division Name

Director Intercollegiate Athletics

Position Title

View Full Description

Position Details

Position Information

Requisition Number

S3470P

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Home Org Name

Ath Finance & Administration

Division Name

Director Intercollegiate Athletics

Position Title

Financial Associate - Athletics

Job Class Code

DE02

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Auburn University Athletics is seeking a detail-oriented and organized individual to join our team as a

Financial Associate

. In this role, you will be responsible for handling the procure to pay cycle for assigned sports and departments as well as assisting with purchasing card and travel reconciliations. This individual will also work hand in hand with the Football Recruiting staff on Football home games to ensure proper business policies are followed for all un-official visitors.

I

f you are interested in being a part of a fun, dynamic and fast-paced team, we encourage you to apply for this exciting opportunity at Auburn University.

Why Should

YOU

Choose Auburn University?

Auburn University was named a “Best in Alabama” employer by Forbes!

Our employee longevity speaks for itself, with employees staying an average of ten years.

Competitive state benefits

including retirement plan vesting at 10 years of service, generous leave accrual, and parental leave opportunity.

Auburn University tuition assistance for yourself and your dependents.

Employees can take 15 hours of classes for free, and dependents receive a 50% tuition waiver.

It’s a Lifestyle:

The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Our Commitment:

Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

Accurately process invoices that come into the Athletics Dept. in a timely manner to ensure good relationships with all vendors and utilizes independent judgement to approve invoices up to a $5,000 threshold, checking for accurate information and errors.

Collects cash and credit card payments at football and Olympic sport recruiting events.

Work cooperatively with card holders to upload receipts for purchasing card transactions and accurately code the charges to the appropriate

FOAP

.

Serve as the Liaison with Campus and the assigned sports and departments to resolve any issues during the Procure to Pay life cycle and the purchasing card.

Independently reviews and approves purchasing card reconciliations for assigned sports and departments to ensure the appropriate

FOAP

is used, and backup uploaded as well as verifying for tax and unallowable items.

Manages the Professional Service Contract process from start to finish by inputting the necessary information into TigerBuy. Serves as a facilitator and advises on questions between campus, athletics unit, and outside professionals.

Assist athletic units with submitting their large purchase requests on SharePoint and ensure completed paperwork for purchases. Independently manage requisitions in TigerBuy to ensure purchase orders are issued and work cooperatively with

PBS

to resolve any questions/concerns.

Generate advance requests for assigned sports for team travel per diem and expenses following policy and procedures. Ensure the information on the requests is correct and all required signatures are obtained.

Collects unused money and completes reconciliation worksheet to ensure proper use of funds.

Maintain good relationships with athletics staff, central procurement and business services, and outside vendors.

Assists in generating various transfers, vouchers or corrections inside the accounting system.

Research transactions and analyze any coding inaccuracies. Assists assigned sports and departments with reoccurring expenses to ensure accuracy during the budget process.

May provide payment service training or assistance to assigned sports and departments. Research and communicate best practices within the procure to pay life cycle to other Business office members to ensure the most accurate and efficient processes are being utilized

Minimum Qualifications

| Minimum Qualifications |
Level I - High school diploma or equivalent plus 4 years experience in financial support services.

Level II - High school diploma or equivalent plus 6 years of experience in financial support services . Experience must include at least 2 years at the preceding level or equivalent.

Substitutions allowed for Experience:
Graduate degrees accepted in lieu of experience requirement, at a rate of one year relevant education per year of required experience. |

Minimum Skills, License, and Certifications

| Minimum Skills and Abilities | | | Minimum Technology Skills | | | Minimum License and Certifications | |

Desired Qualifications

| Desired Qualifications |
- Experience with Jaggaer Procurement software, Banner ERP or a comparable financial system. - Strong background in financial operations and experience at a higher education institution. |

Posting Detail Information

| Salary Range | $33,600-$55,500 | | Job Category | Business/Accounting/Finance | | Working Hours if Non-Traditional | | | City position is located in: | Auburn | | State position is located: | AL | | List any hazardous conditions or physical demands required by this position | | | Posting Date | 03/07/2024 | | Closing Date | | | EEO Statement |
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law. | | Special Instructions to Applicants | | | Quick Link for Internal Postings | https://www.auemployment.com/postings... |

Documents Needed to Apply

Required Documents 1. Resume Optional Documents 1. Cover Letter

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other

2. * Please select the answer that best describes your current employment relationship with Auburn University:

   • Current full-time Auburn or AUM employee within probationary period
   • Current full-time Auburn or AUM employee outside of probationary period
   • Current part-time Auburn or AUM employee
   • Not an Auburn or AUM employee

3. * Do you have a high school diploma or equivalent?

   • Yes
   • No

4. * Do you have 4 years of experience in financial support services OR a degree to use in lieu of experience?

   • Yes
   • No

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