Football Recruiting and Logistics Assistant

97518BR

Campus: Tempe

Special Asst to Athletic Admin

Job Description

Sun Devil Athletics seeks an Assistant, Football Recruiting and Logistic who, under supervision manages the development and oversight of Sun Devil Football Travel & Logistics Development. This position will support the Associate Athletic Directors of both Football Administration and Recruiting in the development and execution of a comprehensive Logistics and Budget planning/reconciliation strategy for Arizona State University Football.  Ensures that goals and objectives are met with strict adherence to NCAA and Pac-12 rules and regulations, as well as policies and procedures of the department, the University, and the Arizona Board of Regents

Job Family

Clerical & Admin Support

Department Name

Football Recruiting and Logistics Assistant

97518BR

Campus: Tempe

Special Asst to Athletic Admin

Job Description

Sun Devil Athletics seeks an Assistant, Football Recruiting and Logistic who, under supervision manages the development and oversight of Sun Devil Football Travel & Logistics Development. This position will support the Associate Athletic Directors of both Football Administration and Recruiting in the development and execution of a comprehensive Logistics and Budget planning/reconciliation strategy for Arizona State University Football.  Ensures that goals and objectives are met with strict adherence to NCAA and Pac-12 rules and regulations, as well as policies and procedures of the department, the University, and the Arizona Board of Regents

Job Family

Clerical & Admin Support

Department Name

SDA Football

Full-Time/Part-Time

Full-Time

VP Code

ICA

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 per year

Close Date

05-January-2023

Category

02

Essential Duties

• Request and book travel for Coaches, Staff, and Student Athletes using Anthony Travel / Concur platform.
• Coordinate with operations department to book and reconcile team travel (Home Games, Away Games, Championship Games, Bowl Games).
• Assist recruiting staff in the planning and execution of official visit travel reservations.
• Assist recruiting staff in the planning and execution of coaching staff recruiting travel.
• Prepare and process travel-related invoices, accounting schedules and reports for Director for Football Administration and/or SDA Business Office staff.
• Set up travel profiles for Coaches, Staff and Student Athletes
• Train all new staff on Sun Devil Athletics travel process.
• Troubleshoot travel issues with individuals and Anthony Travel.
• Work with staff to order and maintain active corporate cards.
• Perform other duties as assigned.

Minimum Qualifications

Bachelor's degree and one (1) year experience in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• One year experience within athletics.
• Demonstrated knowledge of Concur, Teamworks, and ARMS databases.
• Demonstrated knowledge of NCAA, Pac-12 
• Demonstrated knowledge of University administrative policies and procedures. 
• Evidence of effective communication. 
• Experience in establishing and maintaining effective working relationships. 
• Experience in planning, analyzing, and coordinating activities and establishing priorities.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Hours will include evenings, weekends, and holidays.

Department Statement

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the PAC-12 conference. This conference is known for having won more NCAA national championships in team sports than any other conference in history.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity, inclusion and expression to build a strong Sun Devil Community reflective of ASU’s charter.

SDA affirms ASU’s commitment to equal employment and is fully committed to the principles of student-athlete welfare, institutional control, gender equity and inclusion, ethnic diversity, and sportsmanship. This commitment includes creating an environment where student-athletes contribute to a winning tradition while enhancing the campus and local community and competing in a program having integrity and high ethical standards. SDA is committed to a leadership role within the university, community, the Pac-12 Conference, and the nation. 

SDA is committed to recruit, retain and develop a gender equitable, inclusive and diversified workforce.

ASU offers up to 24 hours of professional development opportunities per year and a competitive benefits package, which includes paid vacation and holidays, health insurance, free mental health resources, employee discounts and more. In particular, ASU offers a generous tuition discount for employees, their spouses, dependents and retirees. Working in SDA also provides unique access to sporting events and athletic-related discounts.

For more information on ASU benefits, please visit http://cfo.asu.edu/hr-benefitsenrollment.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

To be considered, your application must include all of the following:

• Cover letter
• Resume/CV
• Three professional references (personal references are not accepted)

Please include all employment information in month and year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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