Gift Accounting Associate
Reports to: Chief Financial Officer
Time Requirements: 20 - 24 hours per week. Occasional evening or weekend work may occur during
peak times.
Gift Accounting Associate
Reports to: Chief Financial Officer
Time Requirements: 20 - 24 hours per week. Occasional evening or weekend work may occur during
peak times.
Overview
The Gi� Accoun�ng Associate will obtain a deep understanding of the Paciolan database and assist in
VAF gi� accoun�ng. This posi�on will manage weekly donor acknowledgments, help generate duplicate
tax receipts and pledge statements requested by donors, and research/respond to donor inquiries. In
addi�on, the posi�on will work closely with the Suites, Events, and Stewardship team on suite invoicing
and payments. This is a great opportunity to support VAF financial opera�ons by providing excellent
stewardship to donors.
Position Requirements
• Provide gi� processing assistance, including research into uniden�fied gi�s, stock gi�
calcula�ons, and new donor account crea�on.
• Responsible for providing duplicate tax receipts and invoices/pledge statements for donors.
• Responsible for weekly donor acknowledgments.
• Responsible for suite invoicing, payment tracking, and transfer to the University.
• Provide pledge collec�on support through donor outreach.
• Assist with donor correspondence and donor account research.
• Record details of new endowment gi� agreements in Paciolan.
• Monitor payment schedules for upcoming credit card expira�ons, and contact donors with
expiring or declined cards.
• Maintain PCI compliance on all credit card informa�on and confiden�ality of all donor
informa�on.
• Other du�es as assigned.
Qualifica�ons
• Extensive experience in gi� and/or general accoun�ng; experience with not for profit is
preferred.
Intermediate proficiency and knowledge of working with databases.
Intermediate proficiency in Microso� Excel and Pivot tables.
•
•
• College or equivalent educa�on
• Ability to be highly efficient, detail-oriented, organized, and accurate in work.
• Comfortable working independently with ability to look for and provide sugges�ons for process
improvement.
• Ability to research data.
• Maintain confiden�ality.
• Proven record to priori�ze and manage mul�ple tasks simultaneously while mee�ng deadlines
and schedule requirements.
• Provide strong customer service skills as there is frequent interac�on with donors and others.
• A personable and professional manner is required for both face-to-face and telephone contact.
• Organize and update electronic files.
• Ability to li� heavy office boxes and rearrange and update files.
• The candidate must be able to work well with staff, donors, vendors, and the public.
• The incumbent must have the ability to work in a fast-paced and dynamic environment.
The Virginia Athle�cs Founda�on offers a flexible and hybrid workplace. All team members must have
access to and maintain a secure home office environment with high-speed internet service and work
collabora�vely with others using a variety of technologies and tools. Depending on the type of posi�on
and work performed, or as deemed by manager, some posi�ons may be required to work intermitently
in a shared office space located in Charlotesville, Virginia.
Commited to atrac�ng and retaining a diverse staff, the Virginia Athle�cs Founda�on honors your
experiences, perspec�ves, and unique iden�ty. Together, we strive to create and maintain working
environments that are inclusive, equitable and welcoming so we can best achieve our mission of
suppor�ng our broadly diverse donors, teams, and networks of engaged alumni, parents, and friends of
the UVA Athle�cs.
To apply, please submit a cover letter and resume to Donna Mahan, Chief Financial Officer, Virginia
Athletics Foundation vafweb@virginia.edu.
Person | Role |
---|---|
Steve Pritzker |
Deputy Athletics Director/CFO |
Joe Kuykendall |
Assistant Athletics Director for Business Operations |
Kyle Rae |
Associate Athletics Director for Business Operations |
Randall Bedford |
Assistant Director of Business Operations |
Gordon Shouler |
Assistant Director of Business Operations |
Person | Role |
---|---|
Jessica French Armistead |
Senior Director of Donor Experiences |
Ryan Weigand |
Senior Director of Development |
Ryan Schulman |
Senior Director of Development, Major Gifts and Campaign Strategy |
Jacob Wawro |
Director of Partnership Services |
Shawn Moore |
Associate Director of Development |
Sam Woodward |
Assistant Director of the Annual Fund |
Jordan Bullock |
Assistant Director of Donor Experiences |
Paolo Fridman |
Assistant Director of Development Operations & Special Assistant to the Executive Director |
Person | Role |
---|---|
Kyle Rae |
Associate Athletics Director for Business Operations |
Joe Kuykendall |
Director of Business Operations |
Steve Pritzker |
Deputy Athletics Director/CFO |
Person | Role |
---|---|
Todd Kersey |
Chief Operating Officer |
Andrew Sadler |
Director of Annual Giving |
Barry Parkhill |
Associate Director of Athletics for Development |
Rob Schmalz |
Associate Director |
Jon Hooe |
Associate Director |
Brendan Taffe |
Assistant Director of the Annual Fund |
Lesley Hicks |
Assistant Director of the Annual Fund |
Sam Woodward |
Assistant Director of the Annual Fund |
Person | Role |
---|---|
Steve Pritzker |
Deputy Athletics Director/CFO |
Kyle Rae |
Associate Athletics Director for Business Operations |
Joe Kuykendall |
Director of Business Operations |
Person | Role |
---|---|
Todd Kersey |
Chief Operating Officer/ Virginia Athletics Foundation |
Gerry Capone |
Associate Athletic Director for Development |
Ryan Weigand |
Senior Director of Development |
Kyle King |
Director of Administration and Special Projects |
Barry Parkhill |
Associate Director of Athletics for Development |
Jeff Ford |
Associate Director |
Rob Schmalz |
Associate Director |
Brendan Taffe |
Assistant Director of the Annual Fund |
Email us at support@intercollegiate.co with any questions.
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