Higher Education Administrative Assistant I

EXPIRED

Position Status & Special Application Instructions

Position Status & Special Application Instructions

Posting Number

CS00513

RIC Position Number

5550-10000-2041

Benefits Eligible?

No

Section

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Position Status & Special Application Instructions

Position Status & Special Application Instructions

Posting Number

CS00513

RIC Position Number

5550-10000-2041

Benefits Eligible?

No

Section

Number of Positions Available

1

Anticipated Start Date or Semester

Posting Date

08/01/2024

Position Status

Permanent - C

End of Restricted or Limited Position

Civil Service List

No

Closing Date

08/10/2024

Open Until Filled

No

Special Instructions/Information for Applicants

Candidates selected for further consideration may be required to complete a practical exercise. The exercise is a candidate screening tool which is typically used to access computer software skills specific to the job. Examples include but are not limited to Microsoft Word (mail merge, formatting, etc.), Microsoft Excel (charts, tables, formulas, etc.), and typing.

Upon hire, candidate may be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to

RIC

.

General Information to Applicants

Posting Details

Classification Information

| Salary Grade | 312CA | | Min Salary | 40797 | | Max Salary | 44088 | | Added Salary For this Position | | | FLSA | Non-Exempt | | Branch of Service | Classified | | Labor Code | Council 94 Local 2879 | | AA/EEO/ADA Statement |
As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application. |

Position Information

| Position Title | Higher Education Administrative Assistant I | | Department Name | Intercollegiate Athletics and Recreation | | Full Time / Part Time | Part Time | | General Statement of Duties |
Within a college/university system, to perform routine administrative support functions in an academic department utilizing college enterprise software systems with common business applications and a wide variety of office equipment and computer software applications including word processing, spreadsheets and other contemporary office programs and equipment; and to do related work as required. | | Supervision Received |
Works under the general supervision of an academic department chair, Dean and/or senior faculty member; specific tasks may be given directly by a variety of professionals; instructions usually are given only at the beginning of assignments involving a new type of work; work is generally in final form when compared and is subject o, but does not always receive, review by supervisors. | | Supervision Exercised |
None. | | Scheduled Work Week / Hours / Area |
19 Hours/Week
Recreation Center

Monday – Friday
1:00PM – 5:00PM | | Position Overview |
Within the Department of Intercollegiate Athletics and Recreation, this position will support the intercollegiate coaching staff in their recruitment and retention of student-athletes, the recreation center staff in their programming of activities, and the Assistant Athletic Director for Recreation, who acts as the Rec Center manager and provides other support and oversight for the department.

The department oversees over 18 acres of college facilities and two of the most significant buildings on the campus. It deals with the recruitment process of more than 200 hundred students on an annual basis and supports the academic and athletic attributes of more than 400 student-athletes yearly. The Department is also responsible for the recreational and fitness programming for a campus population of close to 8,000 and plays host to over 600 community based events annually. The Department also owns and operates a robust sport’s camps and sports school programming that operate especially during the summer months. | | Reports To | Assistant Athletic Director for Recreation | | Illustrative Examples of Work Performed |
Within a college/university system, to perform routine administrative support functions in an academic department utilizing college enterprise software systems with common business applications and a wide variety of office equipment and computer software applications including word processing, spreadsheets and other contemporary office programs and equipment.
To generate involved statistical statements, reports, legal documents, letters and other materials, utilizing the appropriate office software application, the college’s enterprise software system or from paper copy.
To create and manipulate queries within the college’s enterprise software system such as class rosters, academic transcripts, faculty load reports, and other items.
to make classroom reservations utilizing the college’s event management system.
To convey basic pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.
To process student add/drop course requests.
To coordinate office schedules for work study students within an academic department.
To enter hours worked for the biweekly work study student payroll for the academic department.
To maintain electronic and/or paper records for the academic department.
To answer in-person, telephone or email inquiries for the academic department and respond appropriately.
To convey information to students regarding course offerings, courses of study, and academic policies and services.
To schedule faculty advising appointments for students as well as other events for the academic department chair and faculty.
To maintain and requisition department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.
To perform routine maintenance of office machinery and equipment.
To do related work as required. | | Education |
Such as may have been gained through: graduation from a senior high school supplemented with training in computer information systems; and | | Experience |
Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the sue of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software; | | Or Combination of Education and Experience |
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience. | | Or Combination of Education and Experience | | | Additional Required Qualifications | | | Knowledges Skills and Capacities |
The ability to integrate information from one type of application package to another; the ability to generate accurate and concise written reports; a working knowledge of general office practices, business arithmetic and business English; a familiarity with spreadsheets, databases, word processing and other computer software; the ability to establish and maintain effective working relationships with supervisors, the college/university departments, and other state and private agencies and organizations and employees; the ability to understand and carry out complex oral and written instructions; a working knowledge of higher education policies and procedures as well as general office practices; and related capacities and abilities. | | Preferred Qualifications |
NA | | Number of Employees Supervised | 0 |

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents 1. Resume 2. Cover Letter Optional Documents

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