Human Resource Specialist (Pay Band A or B)

Description

Title : Human Resources Specialist
Position Number : 0077664
Hiring Unit: Athletics Department
Location: UH at Manoa
Date Posted: July 25, 2024

Description

Title : Human Resources Specialist
Position Number : 0077664
Hiring Unit: Athletics Department
Location: UH at Manoa
Date Posted: July 25, 2024
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Band: A or B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent

Other Conditions: Multi-level recruitment. Position is classified at the Pay Band B level. If there are no qualified applicants at the Pay Band B level, applicants may be considered for the Pay Band A level. Only one position will be filled. Continuous recruitment but for best consideration, review of applications will begin on August 9, 2024.

PAY BAND B DUTIES AND RESPONSIBILITIES:

• *Serves as Human Resource (HR) Specialist working in conjunction with the Chief Human Resource Specialist for the UHM Athletics Department, providing technical advisement to staff and Athletics administration.
• *Responsible for all aspects of HR management and administration including, but not limited to, classification/compensation, recruitment and selection, onboarding, leaves, labor relations, payroll, and employee benefits.
• *Monitors and manages the execution of coaches' employment agreements for all sports in conjunction with the Athletics Director.
• *Manages internal position control file and manages related documents for classification, abolishment, and extensions.
• *Advises and interprets HR statutes, union contracts, University policies and procedures, EEO guidelines, etc. for administration and seeks further interpretation from campus HR, General Counsel's Office, EEO Office or other departments as needed.
• *Drafts and prepares actions memorandums to appropriate parties for various HR related actions.
• *Orientates new hires on terms of employment, benefits, policies, compensation, relocation, etc.
• *Prepares H-1B and O-1 visa requests and extensions. Provides general guidance to Athletics administration.
• *Reviews, approves and processes student assistants and casual hire timesheets accurately.
• *Manages assigned camps and clinics hires and ensures camp directors are in compliance with University, NCAA, and departmental policies and procedures.
• *Manages the Supplemental Agreement (SUP) between UHM Athletics & HGEA Unit 8 employees (i.e. stipend payments, compensatory time, timesheet management, summary reports, etc.) and addresses questions and concerns.
• *Assists Fiscal Authority with reports and/or projections for personnel expenditures for the department (i.e. collective bargaining increases, benefit changes, stipends, overtime, etc.).
• *Trains, coordinates and educates employees on human resource policies, procedures and benefits.
• *Monitors employee performance appraisal/evaluation programs for executives, APT, civil service and coaches. Trains department personnel and assists in identifying potential performance issues and addresses with supervisor in determining appropriate action plan.
• *Prepares and updates organization charts and functional statements according to established policies and guidelines, including reorganization requests.
• Responds to Open Records requests in accordance with Freedom of Information Act and State Statute Chapter 92F and consults with the University General Counsel as necessary.
• * Prepares and reviews claims for worker's compensation and temporary disability.
• *Administers benefit programs for eligible employees.
• *Responds to unemployment insurance claims and represents UHMAD at appeal hearings.
• *Administers the Unit 01 Random Drug Testing program.
• *Conducts fact-finding investigations on informal/formal complaints/grievances relating to personnel matters. Interviews witnesses, prepares fact finding reports, recommends disciplinary action or remedies as appropriate.
• *Attends training sessions to keep abreast and updated on current trends and information related to human resources management.
• *Serves or act on behalf of Chief Human Resource Specialist for the Athletics Department.
• *Maintains a collaborative and positive working relationships with administrators, coaches, student-athletes, vendors, and other college offices, and appropriate relationships with members of the media, donors, & other individuals interested in the sports programs.
• *Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
• *Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
• Other duties as assigned * Denotes Essential Functions
  

Minimum Qualifications for Pay Band B:

• Possession of a baccalaureate degree in human resources management, business administration, education, public administration or related field and 4 year(s) of progressively responsible professional experience with responsibilities for human resources administration; or any equivalent education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of human resources management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resource management.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software and spreadsheet software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Knowledge of the principles, practices and techniques of position classification and salary administration.
• Working knowledge of human resources database management such as PeopleSoft.
• Experience processing documentation for foreign hires.
• Demonstrated ability to exercise tact, diplomacy, good judgement in relations with others and communicate effectively in a variety of situations.
• Demonstrated ability to address and resolve human resources issues of a sensitive and complex nature.
• Demonstrated ability to exercise judgment, apply tack and discretion in dealing with divergent groups and maintain confidentiality.
• Demonstrated competence organizing and prioritizing multiple and competing work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, professional attitude while working within a team environment.
• Demonstrated ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines.
• Demonstrated ability to work with a diverse group of people in a fast paced environment with minimal direction.

Desirable Qualifications for Pay Band B:

• Familiarity with University of Hawaii or an institution of higher education administrative policies and procedures.
• Experience with electronic human resource systems such as Peoplesoft, University On-Line Leave System, and Neogov.
• Demonstrated commitment to valuing diversity, understanding and working effectively in multicultural societies, similar to Hawai‘i, contributing to an inclusive environment.
• Genuine interest in intercollegiate athletics.

PAY BAND A DUTIES AND RESPONSIBILITIES:

• *Assists the Lead Human Resource Specialist with providing human resource support services for the UHM Athletics Department for executives, coaches, staff, casual hires, overload hires, exempt hires, student assistants, graduate student assistants, team managers, and volunteers including but not limited to recruitment, on-boarding, benefits management, payroll, leaves, evaluations, personnel file management, position control management, and off-boarding.
• *Generates, reviews and audits all personnel actions and executes payroll documents.
• *Assists with renewing and generating employment agreements for all sports.
• *Assists in interpreting union contractual provision, University and Board policies, rules and regulations and provide factual information.
• *Ensures the content and maintenance of personnel records are in conformance and compliance with university and State requirements. Constructs timely follow up for required documents.
• *Responds to and provides personnel information as requested by the Fiscal Authority or administration (i.e. collective bargaining increases, benefit changes, stipends, overtime, etc.).
• *Assists with training, coordinating and educating employees on human resource policies, procedures and benefits.
• *Assists with conducting fact-finding investigations on informal/formal complaints/grievances relating to personnel matters. Interviews witnesses and respondents and prepares fact finding reports.
• *Attends training sessions to keep abreast and updated on current trends and information related to human resources management.
• *Ensures that all benefits, time off documents, on-line leave system records, Supplemental Agreement (SUP) timesheet and comp time management are accurate and processed in a timely manner in compliance with state and university guidelines and procedures
• *Maintains a collaborative and positive working relationships with administrators, coaches, student-athletes, vendors, and other college offices, and appropriate relationships with members of the media, donors, & other individuals interested in the sports programs.
• *Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
• *Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
• Other duties as assigned * Essential functions of the position.
  

Minimum Qualifications for Pay Band A:

• Possession of a baccalaureate degree in human resources management, business administration, education, public administration or related field and 1 year of progressively responsible professional experience with responsibilities for human resources administration; or any equivalent education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of human resource management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resource management.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of human resource management.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.
• Ability to exercise tact, diplomacy, good judgement in relations with others and communicate effectively in a variety of situations.
• Ability to address human resources issues of a sensitive nature.
• Ability to exercise judgment, apply tack and discretion in dealing with divergent groups and maintain confidentiality.
• Ability to organize and prioritize multiple and competing work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, professional attitude while working within a team environment.
• Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines.
• Ability to work with a diverse group of people in a fast paced environment.

Desirable Qualifications for Pay Band A:

• Familiarity with University of Hawaii or an institution of higher education administrative policies and procedures.
• Experience with electronic human resource systems such as Peoplesoft, University On-Line Leave System, and Neogov.

• Demonstrated commitment to valuing diversity, understanding and working effectively in multicultural societies, similar to Hawai‘i, contributing to an inclusive environment.

• Genuine interest in intercollegiate athletics.

TO APPLY: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names of 3 professional references (include title, email and phone number).

INQUIRIES: Paula Nishimoto, Human Resource Specialist, paulaa@hawaii.edu or (808)956-4496

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/c..., or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/ac...