Manager, Travel Operations

Position Summary

Under the general supervision of the Senior Director, Travel Operations, and Assistant Athletics Director, Travel Operations – the Manager, Travel Operations position will assist in the management of the daily operations of the Department of Intercollegiate Athletics (DIA) Travel Office. Major responsibilities include all procurement activities: high volume of Concur data entry of reimbursements and reconciliation and payment of various invoices. This position will be exposed to many aspects of the business operations of an NCAA Power 4 institution and interact directly with DIA staff and coaches, along with University offices such as Travel Accounting and Purchasing to ensure that all department and University policies and procedures are met efficiently and effectively. This position will also interact with vendors and employees in response to queries regarding status of reimbursements/invoices/payments. Other functions include development of travel service provider contracts and research for ongoing agreements from providers, planning team travel, development of travel itineraries, coordination of travel services, budget development for travel budgets, management of various travel programs and initiatives and reconciliation of travel expenses and invoices. Handles other duties as assigned by and in conjunction with the Senior Director, Travel, Assistant Athletic Director, Travel, and Executive Sr. Associate Athletic Director/CFO.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

• Experience as preparer using on-line purchasing and travel reimbursement (Bruin Buy and Concur) systems. (Preferred)
  • One year of experience in accounting. (Preferred)
  • Possess analytical skills to evaluate information and identify and resolve problems following department policies and past precedents. (Required)
  • Ability to work independently and follow through on assignments with minimal direction, including skill in taking action where answers to a problem are not readily available. (Required)
  • Ability to prioritize assignments to complete work in a timely manner when there are changes in assignments, deadlines, competing requirements and workload. (Required)
  • Ability to effectively communicate orally and in writing at a variety of levels, including University executive management, officials of the NCAA and Conference, administrators, staff and coaches. (Required)

Position Summary

Under the general supervision of the Senior Director, Travel Operations, and Assistant Athletics Director, Travel Operations – the Manager, Travel Operations position will assist in the management of the daily operations of the Department of Intercollegiate Athletics (DIA) Travel Office. Major responsibilities include all procurement activities: high volume of Concur data entry of reimbursements and reconciliation and payment of various invoices. This position will be exposed to many aspects of the business operations of an NCAA Power 4 institution and interact directly with DIA staff and coaches, along with University offices such as Travel Accounting and Purchasing to ensure that all department and University policies and procedures are met efficiently and effectively. This position will also interact with vendors and employees in response to queries regarding status of reimbursements/invoices/payments. Other functions include development of travel service provider contracts and research for ongoing agreements from providers, planning team travel, development of travel itineraries, coordination of travel services, budget development for travel budgets, management of various travel programs and initiatives and reconciliation of travel expenses and invoices. Handles other duties as assigned by and in conjunction with the Senior Director, Travel, Assistant Athletic Director, Travel, and Executive Sr. Associate Athletic Director/CFO.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

• Experience as preparer using on-line purchasing and travel reimbursement (Bruin Buy and Concur) systems. (Preferred)
  • One year of experience in accounting. (Preferred)
  • Possess analytical skills to evaluate information and identify and resolve problems following department policies and past precedents. (Required)
  • Ability to work independently and follow through on assignments with minimal direction, including skill in taking action where answers to a problem are not readily available. (Required)
  • Ability to prioritize assignments to complete work in a timely manner when there are changes in assignments, deadlines, competing requirements and workload. (Required)
  • Ability to effectively communicate orally and in writing at a variety of levels, including University executive management, officials of the NCAA and Conference, administrators, staff and coaches. (Required)
  • Demonstrated writing skills to complete concise, effective and grammatically correct administrative reports and correspondence. (Required)
  • Ability to provide excellent customer service, and establish and maintain cooperative working relationships with other staff members, subordinates, administrators and vendors, as well as the University at large. (Required)
  • Knowledge of and commitment to adhere to and comply with NCAA, Conference and University rules and regulations is strongly preferred. (Preferred)
  • Ability to deal sensitively with confidential information, and have meticulous attention to detail and accuracy when completing assignments. (Required)
  • Ability to effectively communicate complex information about accounting to multiple constituencies. (Required)
  • Demonstrated skill in interpreting, explaining and enforcing Athletic Department and University policies. (Required)
  • Knowledge of general accounting principles, University accounting and purchasing practices and procedures, and the University Financial system. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's degree or equivalent training experience. (Required)
  • Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
  • Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.
  • CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

Variable
Union/Policy Covered

99-Policy Covered
Complete Position Description

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